"Streamline Your Workforce: Building an

Employee Management System with Django"

A major project report submitted in partial fulfillment of the requirements

For the award of the Degree

In

MASTER OF COMPUTER APPLICATIONS

Submitted by

Subhaswapna Bhuyan (2205292175)

Under the Guidance of

Ms. Rasmitha Sahoo

Assistant Professor, Dept of MCA

GEC, Bhubaneswar.

Department of Master of Computer Applications

Gandhi Engineering College, Bhubaneswar.

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 Cert if icat e

This is to certify that the Project entitled "Streamline Your

Workforce: Building an Employee Management System with
Django",being submitted by Subhaswapna Bhuyan, bearing Univ.
Reg. No 2205292175, for the award of degree of Master of
Computer Applications, is a record of bonafide Project work
carried out by him/her under my supervision. The matter embodied
in this project have not been submitted for the award of any other
degree anywhere.

_____________ ___________
HOD, MCA Project Guide

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 Acknowledgement

Our sincere thanks to Prof. Durga Shankar Baggam, Head of Department of MCA,
Gandhi Engineering College, and Bhubaneswar for his encouragement and valuable
suggestions during the period of our Project work.
No words would suffice to express my regards and gratitude to Ms.Rasmitha Sahoo,
Department of MCA, for their inspiring guidance and constant encouragement,
immense support and help during the project work.

Date:- Subhaswapna Bhuyan(2205292175)

Place:-Bhubaneswar

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 Content
Sl.No Description Pg.No.

1. ABSTRACT

2. INTRODUCTION

3. SYSTEM REQUIREMENT SPECIFICATION

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5.

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 ABSTRACT

In today's dynamic workplace environment, efficient management of human resources is paramount for
organizational success. This abstract introduces a streamlined approach to workforce management through
the development of an Employee Management System (EMS) using Django, a high-level Python web
framework.

The proposed system aims to revolutionize traditional HR practices by centralizing employee data, automating
routine tasks, and enhancing communication channels within the organization. Leveraging Django's robust
features, such as authentication, admin interface, and ORM, this system ensures scalability, security, and ease
of maintenance.

Key functionalities of the EMS include employee profiles management, leave and attendance tracking,
performance evaluation, and communication tools like messaging and notifications. Through intuitive user
interfaces and seamless integration with existing enterprise systems, this solution empowers HR personnel to
optimize resource allocation, foster employee engagement, and drive productivity.

Furthermore, the abstract highlights the simplicity of implementing Django for rapid development, enabling
organizations to adapt and customize the EMS according to their unique requirements. By adopting this
innovative approach, businesses can streamline their workforce management processes, mitigate
administrative burdens, and focus on strategic initiatives for sustainable growth.

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 INTRODUCTION
This Django code implements user authentication functionalities such as registration, login, and logout. Let me
provide a brief introduction to each function:

REGISTER(REQUEST):

This function handles the registration process.

 It expects a POST request with form data including username, email, password, and cpassword
(confirm password).

 It checks if the username already exists in the database. If it does, the user is redirected back to the
registration page.

 It checks if the password matches the confirm password. If not, the user is redirected back to the
registration page.

 If all checks pass, a new user is created with the provided username and email. The password is set
using set_password() method, and then the user is saved.

Finally, the user is redirected to the login page.

LOGIN(REQUEST):

This function handles the login process.

 It expects a POST request with form data including username and password.

 It checks if a user with the provided username exists. If not, the user is redirected back to the login
page.

 It attempts to authenticate the user with the provided username and password using Django's
authenticate() function.

 If authentication is successful, the user is logged in using login() function and redirected to the
homepage.

 If authentication fails, the user is redirected back to the login page.

LOGOUT(REQUEST):

This function handles the logout process.

It simply logs out the current user using Django's logout() function and redirects them to the login page.

Overall, these functions provide basic user authentication functionality in a Django web application.

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 System Requirement Specification

The Employee Management System (EMS) is a vital tool for businesses to efficiently manage their workforce.
This System Requirement Specification (SRS) outlines the requirements for developing an EMS using Django, a
high-level Python web framework.

Purpose:

The purpose of this EMS is to streamline workforce management processes, including employee data
management, attendance tracking, leave management, and performance evaluation.

Scope:

The system will include modules for:

 Employee Information Management

 Attendance Tracking

 Leave Management

 Performance Evaluation

 Functional Requirement

Employee Information Management:

 The system should allow adding, editing, and deleting employee records.

 Each employee record should contain basic information such as name, contact details, designation,
department, and employment status.

 It should support uploading employee photos.

Attendance Tracking

 Employees should be able to log their attendance.

 The system should provide options for manual entry and integration with biometric devices.

 It should generate reports summarizing employee attendance data.

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Leave Management

 Employees should be able to apply for different types of leave (e.g., sick leave, annual leave) through
the system.

 Supervisors should be able to approve or reject leave requests.

 The system should maintain a record of leave balances for each employee.

Performance Evaluation

 The system should allow supervisors to conduct periodic performance evaluations for employees.

 It should support setting performance goals and tracking progress.

 Employees should be able to view their performance evaluations and feedback.

Non-Functional Requirements.

Usability

 The system should have an intuitive user interface to facilitate easy navigation.

 It should be accessible from various devices, including desktops, laptops, and mobile devices.

Performance

 The system should be capable of handling concurrent user interactions without significant
performance degradation.

 Response times for common tasks should be within acceptable limits.

Security

 User authentication and authorization mechanisms should be implemented to ensure data security.

 Employee data should be encrypted during transmission and storage.

 Role-based access control should be enforced to restrict access to sensitive information.

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Reliability

 The system should be reliable, with minimal downtime for maintenance and upgrades.

 Regular data backups should be performed to prevent data loss.

Tools and Technologies

 Django Framework

 Python programming language

 HTML/CSS for front-end development

 PostgreSQL or MySQL for database management

 Git for version control

Constraints

 The system should comply with relevant data protection regulations such as GDPR.

 Development should adhere to best practices in software engineering and web development.

Future Enhancements

 Integration with payroll systems for automated salary processing.

 Integration with HR analytics tools for workforce performance analysis.

 Mobile app development for on-the-go access to employee management features.

This SRS provides a comprehensive outline of the requirements for developing an Employee Management
System using Django. By adhering to these requirements, businesses can streamline their workforce
management processes and improve overall efficiency.

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 Class Diagram

The Employee class represents the employees in the system, storing their basic information and providing
methods for adding, editing, and deleting employee records.

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The Attendance class handles attendance tracking, with each instance representing a log of an employee's
attendance for a specific date.

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The Leave class manages leave requests, storing details such as leave type, start date, end date, and
status (pending, approved, or rejected).

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The Performance Evaluation class is responsible for performance evaluations, storing evaluation
details such as the employee being evaluated, the evaluator, date, performance score, and feedback.

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 Process, Domain, …, Specification(IOT based)

1. Process Overview:

The development process for building the Employee Management System (EMS) with Django follows
an iterative and incremental approach, emphasizing collaboration between stakeholders and frequent
feedback loops. The process includes stages such as requirements gathering, system design,
implementation, testing, deployment, and maintenance. Agile methodologies, such as Scrum or
Kanban, can be adopted to facilitate flexibility and responsiveness to changing requirements.

2. Domain Analysis:

The domain of employee management encompasses various aspects, including human resources,
organizational structure, workforce scheduling, payroll management, and performance evaluation.
Understanding the intricacies of this domain is crucial for designing a comprehensive EMS that meets
the specific needs of the organization. Domain analysis involves studying the organizational hierarchy,
HR policies, regulatory requirements, and existing workforce management practices to inform system
design decisions.

3. System Architecture:

The system architecture of the EMS is based on a modular and scalable design to accommodate future
expansion and customization. It follows the Model-View-Controller (MVC) architectural pattern, with
Django serving as the web framework. The architecture includes components such as:

 Presentation Layer: Responsible for rendering user interfaces and handling user interactions.

 Application Layer: Implements business logic and workflow processes.

 Data Layer: Manages the storage and retrieval of data from the database.

 Integration Layer: Facilitates integration with external systems and services, such as biometric devices
for attendance tracking.

4. IoT Integration Specification: The EMS incorporates IoT (Internet of Things) technology for real-time
monitoring and data collection. IoT devices, such as biometric sensors and RFID (Radio Frequency
Identification) tags, are used to track employee attendance and access control.

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 The specification for IoT integration includes:

 Selection of appropriate IoT devices based on factors like accuracy, reliability, and scalability.

 Development of APIs (Application Programming Interfaces) for communication between IoT devices
and the EMS.

 Implementation of data processing and analysis algorithms to derive actionable insights from IoT-
generated data.

 Integration with cloud-based IoT platforms for centralized management and monitoring of IoT devices.

 Ensuring data security and privacy by implementing encryption, authentication, and access control
mechanisms for IoT data transmission and storage.

By following the specified process, conducting thorough domain analysis, designing a robust system
architecture, and integrating IoT technology effectively, organizations can successfully build an Employee
Management System with Django that streamlines workforce management processes, enhances operational
efficiency, and improves decision-making capabilities.

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 Use Case Diagram
Admin (HR Manager): Responsible for managing the overall system, including adding/editing employee information,
managing attendance, conducting evaluations, and managing leave requests.

Employee: Can view their own information, apply for leave, and view their leave history.

Manage Employee Information: Allows the admin to add, edit, or delete employee records.

Manage Attendance: Enables the admin to manage attendance records, including tracking attendance and generating
reports.

Apply Leave: Allows employees to apply for leave, which the admin can approve or reject.

Conduct Evaluation: Allows the admin to conduct performance evaluations for employees.

View Info and Apply: Allows employees to view their own information and apply for leave.

View Leave: Allows employees to view their leave history and current leave status.

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 Activity Diagram

This activity diagram outlines the sequential steps involved in building the Employee Management System
with Django, starting from gathering requirements to deployment and user training. Each step represents a
high-level activity, and within each activity, there may be further detailed tasks and subtasks to be
completed.

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 Database Table

These are just basic tables, and depending on the specific requirements of your system, you might need to add
more tables or fields to accommodate additional features or functionalities. Additionally, proper indexing,
relationships, and constraints should be applied to ensure data integrity and efficient querying.

Sr. no. User Employee Department

1 Registration Name Id

2 User_id login Dob Name

3 User_id logout Email Description

4 username Phone

5 password Address

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