Addis Ababa Science and Technology University

Office of the Registrar

Academic Calendar 2023/24
First Semester
Date G .C Activities/Events
2023 G.C
September 13 - Academic staff on duty report to their departments
15 - Deans submit Semester I course offerings to Academic Program Directorate (APD)
October 15 - Regular students in internships will report to the university
16-17 - Defense date of internship report
18 - Last date for internship grade submission to registrar
October. 19-20 - Registration for 2nd year and above UG regular students
- Registration for ALL PG regular students
- Last date for NG case application by All students to respective departments
- Departments post Class Schedules
Oct. 21-22 - Registration for 4th year and above UG extension students
- Registration for ALL PG extension students
23 - Class begins for 2nd year and above UG regular students
- Class begins for ALL PG regular students
- Registration with penalty for ALL 2nd year and above UG regular, 4th and above UG extension
and ALL PG students
23-27 - Application period for eligible UG regular students to their respective departments to join
the FAST-TRACK PROGRAM
- Grade remarking period
26 - Senate Meeting (Tentative)
28 - Class begins for all PG extension and 4th year and above UG extension students
November 1 - Quality Day
2 - Departments send list of students accepted in FAST-TRACK PROGRAM to School of Post
Graduate Studies (SPGS)
2-3 - Last date for Settling NG-I cases by colleges
3 - School of Post Graduate Studies (SPGS) send list of students accepted in FAST-TRACK
PROGRAM to registrar
9-10 - Course Add/Drop period
20-24 - First round application for readmission for Semester II of 2023/24 A.Y.
December 7-8 - Make-up Examination Registration
Dec. 15 - Last date for dropping courses
- Registrar reports attrition statistics of Semester II of 2022/23 A.Y and enrollment statistics of
2023/24 A.Y. to VPAA
- Deans Report Semester I staff list, teaching load & statistics to VPAA
2024 G.C.
January 1-5 - Second round application for readmission for Semester II of 2023/24 A.Y.
- Instructors Performance Evaluation week by students
Jan. 12 - Last date for submitting approved final examination to departments
- Deans submit Semester II course offerings to Academic Program Directorate (APD)
- Registrar distributes Readmission Applications to Colleges
15 - Final exam schedule posted

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2023/24
22 - Deans submit list of students accepted for readmission for semester II of 2023/24
26 - Class ends
Jan. 29- Feb.9 - Final exam Period
- Thesis/Dissertation defense period
10-14 - Period of Explanatory Sessions to Students on the Marking and Grading of Exams and Other
Graded Exercises
12-16 - Progress report defense period for 2nd year and above PhD students
15 - Last date for grade submission to departments by instructors
16 - Grade Vetting date at Department Level
19 - Deadline for submitting grade to Registrar Office
21 - Departments collect students’ grade reports from College Registrar office
- Departments post Semester II Class Schedules
23 - Deadline for submitting course-portfolio to the department

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2023/24
Second Semester
Date GC Activities/ Events
2024 G.C.
February 22-23 - Registration for ALL 2nd year and above UG and ALL PG regular students
- Last date for NG case application by students to respective departments
24-25 - Registration for ALL 4th year and above UG and ALL PG extension students
26 - Class begins for ALL 2nd year and above UG and ALL PG regular students
- Late registration with penalty for ALL 2nd year and above UG regular, 4th and above UG
extension and ALL PG students
Feb. 26-March 1 - Grade remarking period
Feb. 28-March 1 - Period for Exit Exam Mock-I
March 2 - Class begins for all PG extension and 4th year and above UG extension students
7 - Last date for NG-I settlement by colleges
Mar.14-15 - Course Add and Drop Period
15 - Senate Meeting (Tentative)
29 - Teaching Load Report to the Office of the VPAA
- Academic Staff List & statistics report to the office of the VPAA
- Registrar reports Semester II enrollment statistics to VPAA
April 1-5 - First round readmission application for Semester I of 2024/25 A.Y. and for Summer
semester of 2023/2024
19 - Last date for dropping Courses
25-26 - Make-up Examination Registration
May 13-17 - Second round readmission application for Semester I of 2024/25 A.Y. and for Summer
semester of 2023/2024
20 - Final Exam schedule posted for ALL 2nd year and above UG regular, 3rd and above UG
extension and ALL PG students
20-31 - Thesis/Dissertation defense period
21 - Registrar distributes Readmission Applications to Colleges
23 - Deans submit list of students accepted for readmission for semester I of 2024/25 and
for Summer semester of 2023/2024
24 - Qualified readmission applicants list posted
- Class end for Regular Graduating Class Students
20-24 - Instructors Performance Evaluation by students
26 - Class end for Extension Graduating Class Students
May 27-June 7 - Final Exam Period for Graduating Class UG students
28 - Deans/Departments Submit course offerings list to Registrar for semester I of 2024/25
- Last date for submitting approved final examination to departments
31 - Class end for Non-graduating regular students
June 2 - Class end for Non-graduating extension students
June 3-14 - Final exam period for Non-Graduating Students
10-11 - B.Sc. Thesis defense period for UG Graduating Class
13 - Deadline for grade submission to registrar for graduating Class students
15-19 - Period of Explanatory Sessions to Students on the Marking and Grading of Exams and
Other Graded Exercises

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2023/24
17 - Non-graduating students clear from campus
18 - Graduation approval of prospective graduates by their respective college AC
19-20 - Period for Exit Exam Mock-II
20 - Deadline for grade submission by instructors to departments for non-graduating class
students
21 - Grade Vetting date at department level for non-graduating class students
24 - Deadline for grade submission to registrar for non-graduating class students
25 - Senate meeting
- Registrar reports prospective graduate list to the senate
29 - Graduation day
- Registrar prepares Academic calendar for 2024/25 A. Y. for senate approval
July 2 - Graduating class students clear from campus
July 5 - Deadline for submitting course-portfolio to the department
Aug.26-Sep. 6 - Second round thesis/dissertation defense period
- Progress report defense period for 2nd year and above PhD students

Note that: 1. all extension students will take Final Exam on Normal Week Days.

2. Mock Exit Exam period and Graduation date are subject to change depending on national exit exam

date

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2023/24

Summer Semester
Date G.C Activities/Events
2024 G. C
July 6-7 - Registration for extension students
8 - NG cases application by students to colleges
9-10 - Late Registration with penalty
- NG-I settlement period by colleges
23 - Class begins
15-19 - Grade change
22-26 - Add & Drop Courses
- First round application for readmission for Semester I of 2024/25 A.Y.
August 2 - Last date for dropping courses
5-6 - Make-up Examination Registration
12-13 - Second round application for readmission for Semester I of 2024/25 A.Y.
18 -- Class ends

19 - Deans submit list of students accepted for readmission for semester I of 2024/25
Aug. 24-25 & Aug.31- - A.Y.
Final Exam Period
Sep.1
Sep. 2-8 - Period of Explanatory Sessions to Students on the Marking and Grading of Exams
and Other Graded Exercises
9 - Deadline for submitting grade by instructors to department
10 - Grade vetting at department level
13 - Deadline for submitting grade to registrar office

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2023/2024
UG EXTENSION 3rd YEAR (2014 E. C Entry)
First Semester
Date GC Activities/ Events
2023 G. C.
December 9-10 - Registration
11 - Last date for students for settling NG cases to college
12 - Late Registration with penalty
- Last date for settling NG-I cases by college
14-15 - Grade remarking period
16 - Class begins
2024 G. C.
January 3-4 - Course Add and Drop Period
8-12 - First round readmission application for Semester II of 2023/24 A.Y.
24 - Last date for dropping Courses
25-26 - Make-up Examination Registration
29-31 - Second round readmission application for Semester II of 2023/24 A.Y.
February 2 - Registrar distributes Readmission Applications to Colleges
Feb. 16 - Final Exam schedule posted by CEP directorate
17-18 - Instructors Performance Evaluation by students
19 - Last date for submitting approved final examination to departments
21 - Qualified readmission applicants list posted
March 4 - Class ends for 3rd year UG Extension students
5-10 - Final exam period for 3rd year UG Extension students
14 - Deadline for submitting grades for 3rd year UG Extension students to the
registrar
15 - Departments collect students’ grade reports from College Registrar office

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2023/2024
UG EXTENSION 3rd YEAR (2014 E. C Entry)

Second Semester
Date G.C Activities/Events
2024 G. C
March 16-17 - Registration
18 - Last date for students for settling NG cases to college
19 - Late Registration with penalty
- Last date for settling NG-I cases by college
21-22 - Grade remarking period
23 - Class begins
28-29 - Add & Drop Courses
April 1-5 - First round application for readmission for Summer Semester of 2023/24 A.Y.
19 - Last date for dropping courses
25-26 - Make-up Examination Registration
May 13-17 - Second round readmission application for Summer semester of 2023/2024
- Deans submit list of students accepted for readmission for summer Semester of 2023/24 A.Y
June 23 - Class ends
25-30 - Final Exam Period
July 4 - Deadline for submitting grade to the registrar
5 - Departments collect students’ grade reports from College Registrar office

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2023/2024
UG EXTENSION 3rd YEAR (2014 E. C Entry)
Summer Semester
Date G.C Activities/Events
2024 G. C
July 6-7 - Registration for extension students
8 - NG cases application by students to colleges
9-10 - Late Registration with penalty
- NG-I settlement period by colleges
23 - Class begins
15-19 - Grade change
22-26 - Add & Drop Courses
- First round application for readmission for Semester I of 2024/25 A.Y.
August 2 - Last date for dropping courses
5-6 - Make-up Examination Registration
12-13 - Second round application for readmission for Semester I of 2024/25 A.Y.
18 -- Class ends

19 - Deans submit list of students accepted for readmission for semester I of 2024/25
Aug. 24-25 & Aug.31- - A.Y.
Final Exam Period
Sep.1
Sep. 2-8 - Period of Explanatory Sessions to Students on the Marking and Grading of Exams
and Other Graded Exercises
9 - Deadline for submitting grade by instructors to department
10 - Grade vetting at department level
13 - Deadline for submitting grade to registrar office

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2022/23
UG EXTENSION FRESHMAN (2015 Entry)

Second Semester
Date G.C Activities/Events
August 5-6 - Registration for 1st year extension students
7 - Last date of application of NG cases to college
8 - Late Registration with penalty
- Last date for settling NG-I cases by college
10-11 - Grade change
12 - Class begins
16 - Last date for settling NG-I cases
24-25 - Add & Drop Courses
28-2 Sep. 1 - Application for readmission for Summer Semester of 2022/23 A.Y.
September 26 - Last date for dropping courses
October 5-6 - Make-up Examination Registration
23 - Deans submit list of students accepted for readmission for Summer Semester of 2022/23 A.Y.
26 - Senate Meeting (Tentative)
29 - Class ends
November 1 - Quality Day
Nov. 4-5 & Nov. - Final Exam Period
11-12
16 - Deadline for submitting grade to the registrar
17 - Departments collect students’ grade reports from College Registrar office

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2022/23
UG EXTENSION FRESHMAN (2015 Entry)
Summer Semester
Date G.C Activities/Events
2023 G. C.
Nov. 18-19 - Registration
20 - Last date of application for NG cases to college
21 - Late registration
- Last date for settling NG-I cases by college
20-24 - Grade remarking period
25 - Class begins
24-25 - Add & Drop Courses
27-30 - Application for readmission for Semester I of 2023/24 A.Y.
December 6 - Last date for dropping courses
7-8 - Make-up Examination Registration
24 - Class ends
25 - Deans submit list of students accepted for readmission for semester I of 2023/24 A.Y.
26-31 - Final Exam Period
2024 G.C
Jan. 4 - Deadline for submitting grade to the registrar
5 - Departments collect students’ grade reports from College Registrar office

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2023/2024
2nd YEAR UG EXTENSION (2015 Entry)
First Semester
Date GC Activities/ Events
2024 G. C.
January 13-14 - Registration
15 - Last date for students for settling NG cases to college
16 - Late Registration with penalty
- Last date for settling NG-I cases by college
18-19 - Grade remarking period
20 - Class begins
30-31 - Course Add and Drop Period
February 5-9 - First round readmission application for Semester II of 2023/24 A.Y.
March 8 - Last date for dropping Courses
25-26 - Make-up Examination Registration
27-29 - Second round readmission application for Semester II of 2023/24 A.Y.
April 4 - Registrar distributes Readmission Applications to Colleges
15 - Final Exam schedule posted by CEP directorate
20-21 - Instructors Performance Evaluation by students
22 - Last date for submitting approved final examination to departments
25 - Qualified readmission applicants list posted
28 - Class ends for 2nd year UG Extension students
April 30-May 5 - Final exam period for 2nd year UG Extension students
May 9 - Deadline for submitting grades for 2nd year UG Extension students to the
registrar
10 - Departments collect students’ grade reports from College Registrar office

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2023/24
2nd YEAR UG EXTENSION (2015 E. C Entry)
Second Semester
Date GC Activities/ Events
2024 G. C.
May 11-12 - Registration
13 - Last date for students for settling NG cases to college
14 - Late Registration with penalty
- Last date for settling NG-I cases by college
16-17 - Grade remarking period
18 - Class begins
30-31 - Course Add and Drop Period
June 3-7 - First round readmission application for Summer Semester of 2023/24 A.Y.
21 - Last date for dropping Courses
25-26 - Make-up Examination Registration
July 2-5 - Second round readmission application for Summer Semester of 2023/24 A.Y.
9 - Registrar distributes Readmission Applications to Colleges
August 12 - Final Exam schedule posted by CEP directorate
17-18 - Instructors Performance Evaluation by students
19 - Last date for submitting approved final examination to departments
21 - Qualified readmission applicants list posted
25 - Class ends for 2nd year UG Extension students
Aug. 27-Sep. 1 - Final exam period for 2nd year UG Extension students
September 5 - Deadline for submitting grades for 2nd year UG Extension students to the
registrar
6 - Departments collect students’ grade reports from College Registrar office

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar 2023/2024
2nd YEAR UG EXTENSION (2015 E.C Entry)

Summer Semester
Date G.C Activities/Events
2024 G. C.
Sep. 7-9 - Registration
9 - Last date of application for NG cases to college
10 - Late registration
- Last date for settling NG-I cases by college
13 - Grade remarking period
14 - Class begins
24-25 - Add & Drop Courses
Oct. 1-4 - Application for readmission for Semester I of 2024/25 A.Y.
10 - Last date for dropping courses
10-11 - Make-up Examination Registration
13 - Class ends
15 - Deans submit list of students accepted for readmission for semester I of 2024/25 A.Y.
16-21 - Final Exam Period
25 - Deadline for submitting grade to the registrar
30 - Departments collect students’ grade reports from College Registrar office

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