SRS Scope Remarks SRS Page no

User Roles Not provided

6 Milk Procurement
Integration of DPMCU and ERP Still Pending
6.4 BMC Milk Procurement

The staff of the truck also delivers the Acknowledgement of

Acknowledgement of previous shift, letters from 66
previous shift not provided
milk union, other materials as indented by the
society and BMC. This is done quickly to avoid
any stoppage of the vehicle more than the schedule
a)Society and tanker sheet Records
The BMC employee maintains the records
regarding milk received, dispatched, stored and
accepted/rejected from each Society during whole
month and also total milk received. This task is not provided 63

performed on daily basis to prevent any mistake.

Along with this the record of tanker’s dispatch
note duplicate copies is also maintained at BMC
side.
c) Approved Indents
Approved indents will be those who are approved Process for approval of
by procurement department. DCS employee will procurement
158
have provision to export/Print the Indent report department/Incharge
based on the requirement. Procurement not provided
Reports as per page no 375-478 not provided
7 Milk Plant Gate Entry
b) Gate out:

After the weighment, vehicle moves to Gate for

Gate out. At Gate, helper with the vehicle submits
the Gate pass to security official in which empty Outward Gate pass not
75
cans are mentioned. The other security official, do provided
the counting of Can again and if there is any miss
match they hold the vehicle inside the milk plant
until clarification is Done
7.7 Attendance Registers
i. Employees IN & OUT Register:
ii. Register of Employment and Remuneration of
Employees: Not provided 88-91
iii. Employee Summary Register
vi. Labour Attendance Register:
v. Security Attendance Register
Reports as per page no 375-478 not provided
8 Quality Control
8.6 Plant Quality Control
8.7 Water testing & Other records
i. Water testing records Not provided 108
MBRT report Not provided 233
Reports as per page no 375-478 not provided
9 Production
Production Department is responsible for
converting raw material and other inputs into
finished products based on the demand raised by
marketing team. The production Unit, works in 3 shifts wise report not
shifts to meet the demand and in these shifts 111
provided
volume of products, Milk (Pasteurized,
standardized, Raw), In-Process products, finished
products, are being monitored with the help of
registers and log books.
vi. Position of Tanks

· Quantity of Milk along with

FAT/SNF not provided 113
FAT/SNF/Temp/Acidity/COB is being mentioned
in this section as respective to tank no.

· Quantity of Milk along with

FAT/SNF not provided 113
FAT/SNF/Temp/Acidity/COB is being mentioned
in this section as respective to silo Number

· Quantity of Milk along with

FAT/SNF not provided 113
FAT/SNF/Temp/Acidity/COB is being mentioned
in this section as respective to Tank Cream no.
not provided 113
9.5 Packing Material Consumption and Log books
9.6 Product Records 113
i. Milk and Milk Product Records 113

Once the production of milk and milk products get

kicked off, the designated team, starts preparing
the Milk and Milk Product Records. These records
day wise consolidated report
contain the data of current balance, in production, 113
not provided
total, issued quantity, issued for packing quantity,
and closing balance for different products with
different packing sizes.
· Can outward Gate pass Report Not provided 186
· Can account Report Not provided 186
Reports as per page no 375-478 not provided
10 Store
10.1 Store types
i. Main Store
i. Outward Gate Pass Generation
ii. Production Store not provided 126
iii. Cattle Feed Store:
Reports as per page no 375-478 not provided
11 Marketing and sales
iii. Vehicle inspection not provided 131
iv. Finished goods stock ledger not provided 131
v. Demand and Supply register not provided 131
11.3 Customer retention
i. Customer complaints record not provided 132
Reports as per page no 375-478 not provided
12 Purchase Department
Process for approval of CEO
135
12.1 Sanction Note not provided
Quotation evaluation not
137
12.3 Quotation: provided
12.4 Purchase Orders not provided 137
Reports as per page no 375-478 not provided
13 Account/Finance
13.1 Milk Bills Generation
In milk billing main reports
i. Truck Sheet Punching
are not available i.e. Bank
ii. Routes
summary, Detail of milk
iii. Societies
billing payment, recovery
iv. Banks
from MPCS, Transporter
v. Processing milk Bills
recovery, Route summary,
Invoices not provided in
13.2 Store Invoices Procurement Store
13.3 Production Invoices/Challans not provided
13.4 Transport Bills not provided
13.5 Sales and Marketing Invoices not provided
13.6 Purchase Invoices not provided
Reports as per page no 375-478 not provided
14Management Information
System (MIS)
14.1 DSO Report
14.2 Milk Situation Report
14.3 Performance Report
14.4 Transportation Report
14.5 Area Wise Report
14.6 BRC Report
14.7 Plant Dock Report
Not provided
14.8 IDIS Report
14.9 Labour Cost Report
14.10 Milk Received & Dispatched Report
 Not provided

14.11 MIS Progress Report

14.12 P & I Report
14.13 Plant Data Report
14.15 RKVY Report
AS per Purchase Order
Plant Account
2.4.1
Chilling Center/BMC Not provided
Products (conversion Norms) Not provided
2.4.2
Receipts-Purchase from other Dairies Not provided
Milk/Products stock transfer from other Dairies Not provided
2.4.3
Output-Bulk Sales/Conversion Not provided
2.4.6
MBC/Chilling Center Closing Stock Not provided
2.4.7
Weekly/Monthly CC/BMC Milk Account Not provided
2.5.1
Consumable Opening Balance Not provided
2.5.4
Production Loss(Fat/SNF) Not provided
2.7.2
Issues(Department/CC/BMC/DCS Definition of
Not provided
bill of material/Stock Transfer)
2.7.3
Stock Valuation Report(based on Chosen
Not provided
valuation method FIFO,Average cost)
2.8.5
DCS MBRT Report Not provided
Third party inspection Not provided
2.13.6
Stock Transfer Invoice(including transfers to
Not provided
Depots
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