STANDARD OPERATING SOP DOCUMENT NO.

:
005
PROCEDURE
SOP DATE OF
EFFECTIVITY:
FEBRUARY 08, 2024
GOOD HOUSEKEEPING
PRACTICES SOP REVISION NO.:
MEDXPERT PHARMACY 001

PREPARED BY: REVIEWED BY: APPROVED BY:

MARIA ANDRIA G. MARAVILLA JESTONI M. BAGU JESTONI M. BAGU

PHARMACIST OWNER/MANAGER OWNER/MANAGER

I. Introduction

1.1. Purpose
The purpose of this Standard Operating Procedure (SOP) is to establish good
housekeeping practices (GHP) for maintaining a clean, safe, and pest-free
environment in a drug distribution facility.

1.2. Scope
This SOP applies to all areas of the drug distribution facility, including storage and
dispensing areas.

1.3. Applicable regulations and standards

This SOP complies with AO 56 s 1989 and FDA guidelines for the Philippines.

II. Responsibilities

2.1. Pharmacist

2.1.1. Ensure that all areas of the drugstore are clean and free from pests.
2.1.2. Ensure that waste disposal is properly managed.
2.1.3. Implement pest control measures.

2.2. Owner/Manager

2.2.1. Ensure that the drugstore is well-maintained and complies with regulations.
2.2.2. Provide the necessary resources for pest control, sanitation, and waste
disposal.
2.2.3. Ensure that staff is trained in GHP.

2.3. Pharmacy Assistant

1 |Standard Operating Procedures-HOUSEKEEPING

 STANDARD OPERATING SOP DOCUMENT NO.:
005
PROCEDURE
SOP DATE OF
EFFECTIVITY:
FEBRUARY 08, 2024
GOOD HOUSEKEEPING
PRACTICES SOP REVISION NO.:
MEDXPERT PHARMACY 001

PREPARED BY: REVIEWED BY: APPROVED BY:

MARIA ANDRIA G. MARAVILLA JESTONI M. BAGU JESTONI M. BAGU

PHARMACIST OWNER/MANAGER OWNER/MANAGER

2.3.1. The pharmacy assistant is responsible for implementing and following the
procedures outlined in this SOP.

III. Procedure

III.1. Sanitation
III.1.1. The drugstore should be kept clean and tidy at all times. This means that all areas
of the drugstore, including the dispensing area, the storage area, and the retail
area, should be kept clean and free of clutter. All surfaces, shelves, and displays
should be dusted and wiped down regularly to prevent the buildup of dirt and
dust.

III.1.2. Surfaces should be wiped down regularly with a suitable disinfectant. This is
important to prevent the spread of germs and bacteria. All surfaces, including
countertops, shelves, and displays, should be wiped down regularly with a
disinfectant solution. This will help to kill any germs or bacteria that may be
present on the surfaces.

III.1.3. Floors should be mopped and swept regularly. This is important to prevent the
buildup of dirt, dust, and debris, which can create an unsanitary environment.
Floors should be mopped and swept regularly to ensure that they are clean and
free of debris.

III.1.4. Toilets and handwashing facilities should be kept clean and stocked with
adequate supplies. This is important to prevent the spread of germs and bacteria.
Toilets and handwashing facilities should be cleaned regularly and stocked with
adequate supplies, such as soap and paper towels.

III.1.5. All cleaning supplies should be stored in a designated area away from
pharmaceutical products. This is important to prevent contamination of
pharmaceutical products. All cleaning supplies, including disinfectants, mops,
and buckets, should be stored in a designated area away from pharmaceutical
products to prevent contamination.

2 |Standard Operating Procedures-HOUSEKEEPING

 STANDARD OPERATING SOP DOCUMENT NO.:
005
PROCEDURE
SOP DATE OF
EFFECTIVITY:
FEBRUARY 08, 2024
GOOD HOUSEKEEPING
PRACTICES SOP REVISION NO.:
MEDXPERT PHARMACY 001

PREPARED BY: REVIEWED BY: APPROVED BY:

MARIA ANDRIA G. MARAVILLA JESTONI M. BAGU JESTONI M. BAGU

PHARMACIST OWNER/MANAGER OWNER/MANAGER

III.1.6. All cleaning equipment should be regularly maintained and replaced as needed.
This is important to ensure that cleaning equipment is effective and does not
contribute to contamination. All cleaning equipment, including mops, buckets,
and cleaning cloths, should be regularly maintained and replaced as needed. This
will help to ensure that the cleaning equipment is effective and does not
contribute to contamination.

III.2. Pest Control

III.2.1. The drugstore shall establish and maintain a pest control program to prevent and
control pests.
III.2.2. The program shall include the identification of potential pest problems, regular
inspection, monitoring, and treatment schedules, and a record-keeping system.

III.2.3. The program shall be reviewed and updated at least annually, or whenever
necessary based on changes in the environment, pest population, or any other
factors that may impact the program's effectiveness.

3.2.2. Food and Garbage Storage and Disposal

3.2.2.1. All food and garbage shall be properly stored and disposed of to prevent
attracting pests.

3.2.2.2. Food shall be stored in designated areas that are clean, dry, and secure.
The storage area shall be regularly inspected for signs of pest activity.

3.2.2.3. Garbage shall be stored in covered, leak-proof containers and disposed of

at least once daily.

3.2.3. Sealing of Cracks, Crevices, and Holes

3.2.3.1. Any cracks, crevices, or holes in the drugstore's structure shall be

sealed to prevent entry by pests.

3.2.3.2. Sealing materials shall be appropriate for the type of surface and
durable enough to withstand wear and tear.

3 |Standard Operating Procedures-HOUSEKEEPING

 STANDARD OPERATING SOP DOCUMENT NO.:
005
PROCEDURE
SOP DATE OF
EFFECTIVITY:
FEBRUARY 08, 2024
GOOD HOUSEKEEPING
PRACTICES SOP REVISION NO.:
MEDXPERT PHARMACY 001

PREPARED BY: REVIEWED BY: APPROVED BY:

MARIA ANDRIA G. MARAVILLA JESTONI M. BAGU JESTONI M. BAGU

PHARMACIST OWNER/MANAGER OWNER/MANAGER

3.2.4. Pest Control Measures

3.2.4.1. Pest control measures shall be conducted by a licensed and accredited
pest control provider.

3.2.4.2. The provider shall follow an integrated pest management approach

that uses a combination of strategies such as physical, cultural, biological,
and chemical control methods.

3.2.4.3. The provider shall submit a written report of the treatment performed,
including the type of treatment, date, and any recommendations for future
treatments.

3.2.4.4. The drugstore shall keep records of all pest control activities,
including reports from the pest control provider and any actions taken by the
drugstore in response to pest problems.

III.3. Waste Disposal

III.3.1. All waste should be segregated at the source and disposed of in accordance with
local regulations.
III.3.2. Waste should be separated into different categories such as general waste,
recyclable materials, and hazardous waste. This will make it easier to dispose of
the waste in a manner that is compliant with local regulations. Waste should be
disposed of regularly to prevent buildup and to maintain a clean and organized
workplace.

III.3.3. Hazardous waste, such as expired or damaged pharmaceutical products, should be

disposed of in accordance with local regulations and guidelines.

III.3.4. Hazardous waste, such as expired or damaged pharmaceutical products, should be

disposed of in a manner that is compliant with local regulations and guidelines.
This may involve special disposal methods or procedures to ensure that the waste
does not pose a risk to public health or the environment. The pharmacy should

4 |Standard Operating Procedures-HOUSEKEEPING

 STANDARD OPERATING SOP DOCUMENT NO.:
005
PROCEDURE
SOP DATE OF
EFFECTIVITY:
FEBRUARY 08, 2024
GOOD HOUSEKEEPING
PRACTICES SOP REVISION NO.:
MEDXPERT PHARMACY 001

PREPARED BY: REVIEWED BY: APPROVED BY:

MARIA ANDRIA G. MARAVILLA JESTONI M. BAGU JESTONI M. BAGU

PHARMACIST OWNER/MANAGER OWNER/MANAGER

keep track of any hazardous waste that is generated and ensure that it is disposed
of properly.

III.3.5. All waste containers should be clearly labeled and stored in a designated area
away from pharmaceutical products.

III.3.6. Waste containers should be labeled clearly to indicate the type of waste they
contain, and should be stored in a designated area away from pharmaceutical
products. This will help to prevent contamination or accidental mixing of waste
with pharmaceuticals. It is also important to ensure that the waste containers are
emptied regularly to prevent overflowing or spills.

III.3.7. The waste disposal area should be kept clean and tidy at all times.

III.3.8. The waste disposal area should be kept clean and organized at all times. This will
help to prevent the spread of pests, odors, or contamination. Waste should be
disposed of regularly to prevent buildup, and any spills or leaks should be cleaned
up immediately. The waste disposal area should also be regularly inspected to
ensure that it is in compliance with local regulations and guidelines.

IV. Quality of Records

IV.1. Documentation of sanitation, pest control, and waste disposal activities should be
maintained.
IV.2. Records of pest control measures, including the date of treatment and the name of the
licensed pest control provider, should be documented.

IV.3. Records of waste disposal activities, including the date of disposal and the type and
quantity of waste disposed of, should be maintained.

IV.4. Records of sanitation activities, including the date of cleaning and the name of the
person who performed the cleaning, should be documented.

IV.5. All records should be kept for a minimum of two years.

5 |Standard Operating Procedures-HOUSEKEEPING

 STANDARD OPERATING SOP DOCUMENT NO.:
005
PROCEDURE
SOP DATE OF
EFFECTIVITY:
FEBRUARY 08, 2024
GOOD HOUSEKEEPING
PRACTICES SOP REVISION NO.:
MEDXPERT PHARMACY 001

PREPARED BY: REVIEWED BY: APPROVED BY:

MARIA ANDRIA G. MARAVILLA JESTONI M. BAGU JESTONI M. BAGU

PHARMACIST OWNER/MANAGER OWNER/MANAGER

IV.6. Records should be easily accessible for review by regulatory authorities during
inspections.

V. Training and Implementation

5.1. Training

5.1.1. All employees involved in the handling, storage, and disposal of pharmaceutical
products and waste should receive training on good housekeeping practices,
sanitation, pest control, and waste disposal procedures.
5.1.2. Training should be conducted upon hiring, as well as periodically thereafter to ensure
that all employees are knowledgeable and up-to-date on current practices.
5.1.3. Training records should be maintained and updated as needed.

5.2. Implementation

5.2.1. The good housekeeping practices, sanitation, pest control, and waste disposal
procedures outlined in this SOP should be implemented and followed at all times.
5.2.2. The pharmacist, owner/manager, and pharmacy assistant should work together to
ensure that the procedures are being properly followed.
5.2.3. Any deviations from the procedures should be investigated, addressed, and
documented.
5.2.4. Regular inspections should be conducted to ensure that the procedures are being
followed and to identify any areas that require improvement.
5.2.5. Any issues identified during inspections or otherwise should be promptly addressed
and documented.

6. Revision History

SOP Number:
Revision Number:
Date of Revision:
Description of Changes:

6 |Standard Operating Procedures-HOUSEKEEPING

 STANDARD OPERATING SOP DOCUMENT NO.:
005
PROCEDURE
SOP DATE OF
EFFECTIVITY:
FEBRUARY 08, 2024
GOOD HOUSEKEEPING
PRACTICES SOP REVISION NO.:
MEDXPERT PHARMACY 001

PREPARED BY: REVIEWED BY: APPROVED BY:

MARIA ANDRIA G. MARAVILLA JESTONI M. BAGU JESTONI M. BAGU

PHARMACIST OWNER/MANAGER OWNER/MANAGER

7. End of Document
This section is the final section of the SOP, which serves to conclude the document and
provide a confirmation of pharmacy staff members' review and understanding of the SOP.

Name & Designation Signature Date

By providing signature and date lines in the End of a Document section, the pharmacy
ensures that all staff members have reviewed and agreed to follow the procedures outlined in
the SOP. The SOP is considered an important tool to ensure that the pharmacy complies with
regulations and maintains high standards of patient safety and satisfaction.

7 |Standard Operating Procedures-HOUSEKEEPING