Congratulations Mohammad Rizwan!

Effy at Sea is excited to have you on board a ship! Below are the needed steps for the onboarding
process.

This is not an offer letter or a binding agreement for employment. We encourage you to continue with
your current job until you have been officially awarded a position on the Effy team and issued a ship
contract.

SECTION 1: I WISH TO PROCEED:

I HEREBY CONFIRM I HAVE READ THE ENTIRE DOCUMENT AND AGREE TO ABIDE BY ALL THE
“POLICIES” AND “ACTIONS REQUIRED” WHICH ARE LISTED BELOW
SIGNATURE:

PRINT NAME: DATE:

Actions Required:
 Complete the following sections within this document:
Section # Section Name Actions Required
Section 1 I Wish to Proceed Sign, print your name and date
Section 2 Onboarding Process Send scanned copies of the below listed items
Section 3 Information Sheet Complete the information sheet
Section 5 Compensation Designate option A, B or C and attach the corresponding
payment forms

SECTION 2: ONBOARDING PROCESS:

Immediate Actions Required:
 Email your details to manning@effyjewelry.com (manning team consists of Diana
Gavrila, Tibi Nan, Kamelija Stojanovska, Lucian Alexandru, Goran Stojanovski, Darko
Stojanovski, Damjan Ristovski and Diana Alexandru)
 Create copies in pdf of the below items within twenty-four (24) hours and upload them in
the Employee portal (you will receive a link once you send us your details).
 Make sure the size of each file you create does NOT exceed 500 KB
 Name each document using the following format: Your Name + Document Name
(example: John Smith Passport)

1. Introduction packet (please find attached, read, fill out, sign and upload)
2. Application for Employment
3. Passport (must be valid for at least one year from the start date of contract or at least 6
months after end of contract date)
4. Visas (C1/D, B1/B2, Seaman’s Book, etc. – must be valid for at least 6 months from the start
date of contract)
5. Confirmation of Medical Examination
6. Proof of vaccinations: 2 doses of MMR
7. CV/Resume
8. Covid Vaccine proof (upload a scan of the Vaccination card)
9. “STCW Certificates required : please be sure to upload your Basic Training, Security
Awareness and Crowd & Crisis Management Certificates into your portal even if you receive
 training and certification onboard after you have embarked.” Basic Training + Crowd & Crisis
Management

If you don’t have any of the above documents…

 Please upload the ones you have and commence preparations to acquire immediately as you
may be asked to board your assigned vessel within one (1) to two (2) days’ notice

PLEASE MAKE NOTE OF THE BELOW WHEN UPLOADING DOCUMENTS IN THE EMPLOYEE PORTAL:

 The following documents need to be uploaded under the travel document

section: Passport, Visas, Seaman’s books, Police clearance
 The following documents need to be uploaded under the medicals section:
confirmation of medicals, vaccines (there is separate code for the different
necessary vaccines)
 All other documents need to be uploaded under competence/ certificates
section in their corresponding codes
 Please make sure they are all in pdf format (except for the Ocean pay form which
needs to be kept in excel format)

By returning the information request in this packet, you are certifying that you are 21
years of age or over.

SECTION 3: INFORMATION SHEET:

Please complete the below Information Sheet:
Home Airport: Home Airport City:
Home Address:
(include City, State, & Zip
Code)
Languages Spoken:
Emergency Contact Information
First Name: Last Name:
Relationship:
Telephone: Email:

SECTION 4: SHIP ASSIGNMENT:

Ship assignments are assigned by Effy At Sea and decisions are based on qualifications and the needs of
the business.
Position: TBA
Vessel: TBA
Sign-On Date: TBA
Sign-Off Date: TBA

SECTION 5: COMPENSATION
What To Expect:
 Compensation details will be provided in your Ship Contract
 A Ship Contract will be sent to you for your review and approval once Effy At Sea assigns an
official ship assignment
 Commissions are always paid the following month after verification by our Accounting
Department
  You will be required to submit an invoice (with an invoice number and date) to our company on
a monthly basis. You will receive an email with the figure to be invoiced

Actions Required:
 Select one option from the below to designate your form of receiving compensation

Option A. - I am a U.S. Citizen/legally authorized to work in the U.S. for any employer
If you select this option…
Required Action:
 Please complete the enclosed form W-4 and I-9
 Please complete the below table

Your Name:
U.S. Bank Name:
U.S. Bank Routing Number:
U.S. Bank Account Number:

Option B. - I have a C1D Visa and I have a U.S. Bank Account

If you select this option…
Required Action:
 Please complete the enclosed form W-8BEN
 Please complete the below table
Your Name:
U.S. Bank Name:
U.S. Bank Routing Number:
U.S. Bank Account Number:

Option C. - I have a C1D Visa and do not have a U.S. Bank Account
If you select this option…
 An Ocean Pay Card will be processed for you to receive your compensations
Required Action:
 Please complete the enclosed “Ocean Pay” (in Excel file) form and W-8BEN form

SECTION 6: EXPENSES
POLICY:

 The company will arrange and confirm your travel arrangements (on your behalf) by pre-
paying for your flights and hotels
 The company is responsible for the costs associated with your repatriation following the
standards listed in the Ship Contract
 Please make sure you have access to a minimum of USD $500 and a worldwide
recognized Credit Card for incidentals when checking in to your hotel.

 Suggested as an emergency fund; this should cover you for your first thirty (30) days
while on a ship for personal purchases or any unexpected incidentals that may arise
from the time you leave home until you receive your first compensation deposit

 The Company does NOT reimburse for the cost of your medical examination, passport
and/or certification fees, as these are prerequisites for all crewmembers in the Effy at Sea
program

AIRLINE TICKET POLICY:

  In Section 3 of this Introduction Packet you have designated your Home Airport City
 The company will continue to utilize this designated Home Airport City when organizing
your repatriation flights (flights to return home at the end of your ship contract) for the
duration of your time with the company
 Any change of residence which affects your Home Airport City must be reported to (via
email) to manning@effyjewelry.com within two (2) weeks of moving, and updated in the
Employee portal
 You will be asked to send one document to confirm the change in residence, such as with
a copy of an ID showcasing your address (as with a Driver’s License) or bill in your
name with your new home address

TO QUALIFY FOR APPLICABLE REIMBURSEMENTS

ACTIONS REQUIRED:

 Be sure to keep your original receipts for expenses pertaining to joining the ship and
returning home; this includes costs for food, taxis and other land-based travel such as
trains, shuttles, etc.
 The Company will cover transportation of 30 kg of the seafarers’ personal luggage to the
ship/repatriation destination. Anything beyond that is not considered reimbursable
 Follow the Company’s reimbursement policy for submitting an expense report
 Submit expense report along with corresponding receipts for reimbursement (if
applicable)

SECTION 7: MEDICAL REQUIREMENTS

It is your responsibility to be fully prepared with the medical requirements necessary to embark. This
includes having…
 An original and valid Medical examination completed by an approved physician (see attached
list of qualified physicians) is acceptable. The medical examination must indicate the CM is “Fit
for Shipboard Duty”
 If the CM is found to be “Unfit for Shipboard Duty”(pursuant to the standards set forth by Effy,
US Maritime and/or the Vessel’s operator), the prospective CM shall be denied engagement
without liability to the Company
 If the CM does not deliver a complete original of their medical (including medical forms, lab
results, etc.) upon embarkation, the Vessel can deny boarding of the CM which will prevent
CM’s commencement of duty
 Obtaining the medical requirements as listed below

IMPORTANT NOTICE:
 PLEASE ENSURE YOU CARRY YOUR ORIGINAL MEDICAL DOCUMENTS FOR
BOARDING/WORK PURPOSES
 A lack of the required medical documents may result in the DENIAL to board/work
 Should the CM be denied boarding, due to the CM’s failure to comply with the Company’s
requirements and policies to obtain a medical, the Contract will automatically terminate, in
both cases you will be held financially responsible for all repatriation costs

Immunizations:
Actions Required:
 Please upload a copy of your immunization record confirming you have two (2) doses of the
MMR vaccine

Obtaining Your Medical Procedure:

  An original and valid Medical examination completed by an approved physician (see attached
list of qualified physicians) is acceptable. The medical examination must indicate the CM is “Fit
for Shipboard Duty”
 Medical office will have the current medical certificate; they will complete the forms (not you)
 Be sure all medical forms are stamped by the approved facility

Carnival requires -
1. HbA1C blood test
2. Proof of MMR; two (2) doses of the MMR vaccine is required
IMPORTANT NOTICE:
 If you are doing your first (1st) dose of MMR…
You will need to wait for twenty-eight (28) days to do the second (2nd) dose

Policy:
 The Company DOES NOT reimburse for the cost of your medical examination
 The medical examination shall indicate the CM is “Fit for Shipboard Duty”
 If the CM is found to be “Unfit for Shipboard Duty” pursuant to the standards set forth by Effy At
Sea, US Maritime and/or the Vessel’s operator, the prospective CM shall be denied engagement
without liability to the Company
 If the CM does not deliver a complete original of their medical (including medical forms, vaccine
certifications, lab results, etc.) upon embarkation, the Vessel can deny boarding of the CM which
will prevent CM’s commencement of duty
 Should the CM be denied boarding, due to the CM’s failure to comply with the Company’s
requirements and policies to obtain a medical, the Contract will automatically terminate

IMPORTANT NOTICE:
 All applicants with a BMI of 40 or over WILL NOT be allowed to work onboard and their
medical will be denied
 Applicants with a BMI between 35 and 40 will need to complete a functional test to ensure
that they are able to walk climb up and down stairs unaided in case of an emergency onboard

SECTION 8: FOR INDIAN NATIONALITIES ONLY:

All crew members joining a vessel are required to have their STCW 10 Certificate with INDOS NUMBER
and Indian CDC
Actions Required:

 SID (Seafarers Identity document) – it is mandatory to apply for one. If you already have SID,
please upload a copy. If you are unable to obtain it prior to your first contract, please upload a
copy of your application, and then the actual SID once issued.
 Please carry the original documents with you when traveling
 Immigration officials will ask for proof of this in order to travel
 The cost(s) associated with obtaining this documentation is the CM’s responsibility

Your STCW certificate must include the below courses:

1. Personal Survival Techniques (STCW A-VI/1-1)

2. Fire Prevention and Fire Fighting (STCW A-VI/1-2)
3. Elementary First Aid (STCW A-VI/1-3)
4. Personal Safety and Social Responsibilities (STCW A-VI/1-4)
5. Proficiency in Security Awareness (STCW A-VI/6-1) (this can be done online with Marlins)
You can also find attached Annexture IV & V forms -these need to be specifically requested from the
clinic where you do your medicals and linked to your crew profile in DG Shipping portal

SECTION 9: EFFY DRESS CODE:

Dress to impress gives you the competitive edge. A strong first impression leaves a lasting impression as
it shows you are taking care of yourself and you are ready to take care of your customers. Please see
below and attached the Effy-At-Sea Dress Code.
Men: Always a sport coat and EFFY tie.
 White, black shirts preferred. Preferred no pattern on shirts.
 Make sure your clothing is fitted and stylish. Clothing should not be frumpy, oversized, or
wrinkled. No lint!
 Button down shirts without a jacket are not permitted.
 Hair should be clean cut & gelled. Face shaven
 Polo shirts are never permitted in store during open hours. If you are working in store while
closed, you may wear a polo shirt with casual dress pants. No jeans, shorts, t-shirts.

Women: Suits and/or professional dresses are appropriate.

 If wearing a dress or skirt, please make sure it is at or below the knee.
 Ensure wardrobe features jewelry
 Make sure clothes are not tight but nicely fitted as opposed to sloppy and too big
 if you are wearing a loose shirt, wear a nice pencil skirt. If you are wearing flair pants, wear a
fitted top. If both top and pants are baggy, it can appear sloppy
 Wear black or solid colors. No patterns or anything that is not on brand.
 Clothes should be ironed and lint free
 No cleavage please. ;)
 Hair should be properly blown out, styled, or pulled back in a tight bun. No fly aways, wet hair,
or messy, frizzy hair.

As a representative of EFFY, please present yourself in a professional manner - in or outside of the store.
If you are on the ship on a port day, please wear dress pants and a polo shirt. No jeans, shorts, t-shirts,
or flip flops.

SECTION 10: MISCELLANEOUS:

Reminder:
 Please reply to this email with only your personal details information (same as in
your passport). Please only email manning@effyjewelry.com.

Effy Contact Information:

Effy Staff Outreach Contact Information:

Brendon Andrade Mark Stringer

brendon@effyjewelry.com Mark@effyjewelry.com

Effy Operation’s Contact Information:

manning@effyjewelry.com
Sapna Parekh Sapna@effyjewelry.com

Please be sure to copy manning@effyjewelry.com when submitting your

onboarding documents.
After you have completed the onboarding requirements, you will receive a READY TO
BOARD email from the manning team. When you receive this email, this means you have
submitted everything necessary and can be considered for an assignment onboard.

Upon receipt of the RDTB email, we encourage you to communicate directly with your fleet
management team to determine your placement onboard. Please see the MSC Fleet
management group email address below:

CCL FLEET MANAGEMENT TEAM EMAIL ADDRESS :

cclmanning@effyjewelry.com