Internal Use

Document preparation formalities for Joining

It is mandatory to carry hard copies of below-mentioned documents with you on the day of physically
reporting to your TCS work location. (Physical reporting date to TCS offices will be confirmed to you later)

Note: This Document and details are only valid if you received it directly through TCS HR or Xplore support.
Please do not blindly follow information that is available through other sources (such as Social media,
earlier joiners etc) since they may be incorrect or outdated processes, and this may lead to you not being
able to join.

General Eligibility:

1. Candidate should have 60% overall or 6 CGPA overall (50% overall or 5 CGPA overall if
your highest qualification is BCA, BA, BSc /CA)
2. Please let us know in advance if there are any gaps more than 24 months from your 10th
standard to highest qualification
3. Last company’s relieving and experience letters is required if it is applicable and upload
the document in Next step portal BGC verification
4. You have to be residing within the boundaries of India (as on the date of joining) to join
TCS

List of documents to be prepared and uploaded in respective link for Onboarding Team verification

SL# Document list Uploading link for HR verification When

01 Service Agreement ION community Before joining-Based on cut of

https://www.tcs.com/careers/Xplore date given by Onboarding
Service Agreement Folder Team
02 Onboarding forms (Retiral ION community
nominations) https://www.tcs.com/careers/Xplore
Onboarding Retiral Nomination Form
Folder)
03 Offer Letter all the pages ION community
(Confidentiality, IP, Data https://www.tcs.com/careers/Xplore Offer
Protection agreement) Letter Folder
04 Undertaking Form ION community
https://www.tcs.com/careers/Xplore
Undertaking Folder
05 Declaration Kit ION community Post joining- Based on cut of
https://www.tcs.com/careers/Xplore date given by HR Person
Declaration Folder
06 Non-Criminal Affidavit Next Step Portal BGC Link
07 Medical Certificate Next Step Portal BGC Link

Internal Use
Internal Use

08 Addendum Next Step Portal BGC Link Before joining-Based on cut of

09 Other Affidavits Next Step Portal BGC Link date given by Onboarding
10 Course completion/ Next Step Portal BGC Link Team
Bonafide letter

Document 1) Service Agreement (Not applicable for C1 & above Grade associates based on the offer letter)

1. Should be prepared on original Stamp paper of total value Rs.100 or you can use two stamp papers of
Rs 50, duly filled and signed by both Surety & candidate on every page (Pages 1 to 5).

2. The Surety Verification format is given on the 6th page of Service Agreement. Fill it up and get the page
attested by a Gazetted Officer/Notary)

3. Date of agreement should be updated as “Date of Joining” (Page 1 and page 5)

4. Edited format will not be accepted by TCS
5. All 6 pages of service agreement with self-attested surety PAN cared are mandatory to submit
6. Attach Surety’s Self attested PAN card after page 6.
7. Service agreement content first line should be printed on the stamp paper page
8. Associate and surety signature is mandatory on every page

Document 2) Onboarding forms (Retiral nominations)

1) Retiral forms (PF Form2 & Form 9, Form F - Gratuity nomination)

2) Forms should be filled up online, printed out and filled up using pen
3) Filled up forms to be scanned into a single PDF and uploaded based on the table given above, for HR
verification.

Document 3) Offer Letter all pages (Confidentiality, IP, Data Protection agreement)

1) Print all pages of the Offer Letter on A4 sheet and Sign place date (of signing) at the bottom of every
page (1st page to last page) and submit based on the table given above, for HR verification.

Document 4) Undertaking

1) Document Format is shared in the Welcome email and in iON document upload folder. Take a printout
and fill your details using pen, scan and upload it in iON folder Course (Do not edit the text given in the
PDF file).
2) It should be upload in iON folder once you got the access and before uploading all other documents
because this is the document will confirm your joining to your onboarding team for verifying all your
other documents (BGC or iON documents and Face to Face)
3) The PDF should be renamed in the format: DOJ_Undertaking_<Your Reference ID>_<Your Name>
(eg : Undertaking_DT2021123456_Joan Elsa)

Internal Use
Internal Use

Document 5) Declaration Kit

1) Document format will be shared on the iON document upload folder only a day after the Joining Take
a printout and fill all required details using pen, scan and upload it in iON folder Course (Do not edit
the text given in the PDF file).
2) The Declaration kit has been updated to accommodate the Virtual mode of Onboarding. Use
Declaration Kit version 6.1 for creating the Declaration kit

Document 6) Non-Criminal Affidavit

1. Should be prepared on original Stamp paper of total value Rs.100 (or you can use two stamp papers of
Rs 50) and must be notarized on all the pages
2. Two witnesses (who are not blood relatives )to sign on Page 2
3. Candidate sign should be present on each page of Non-criminal affidavit
4. Some part of the text of the non-criminal affidavit must be printed on the first page which has the
stamp imprint (first page)

Document 7) Medical Certificate

1) Pre-joining Medical Fitness Form – This must be filled and signed by a registered medical practitioner
(Qualified MBBS Doctor).
2) Your photograph needs to be affixed and attested by the doctor on the 1st page and the doctor must
sign on page 2 as well.
3) Your signature should be present on the bottom of 1st page.
4) You should download the Pre-joining Medical Fitness Format only from the NextStep portal.

Document 8) Addendum

1. Document already provided in Welcome mail

2. Addendum is applicable only for highest qualification not completed candidates
3. It should be uploaded along with (merged into single PDF) the Bonafide certificate in NextStep portal
BGC link for verification.

Document 9) Other Affidavits

1. All affidavits should be prepared in original Stamp paper and total value of the stamp paper should be
Rs.100 and must be notarized in all the pages.
2. The following should be prepared, if applicable
• Gap affidavit- To be prepared If you have a total gap of more than 6 month between your 10th
standard and highest qualification. The affidavit should mention your total gap period and the
reason for the gap

Internal Use
Internal Use

• Name change affidavit- If there is any difference in your ID proof name compared to birth
certificate or 10th certificate, please prepare an affidavit which mentions your correct name
• Address affidavit- If there is no proof for current living location you must prepare the affidavit
which mentions the current address
• Birth affidavit- If you do not have your birth certificate you should prepare the birth affidavit
with mentions correct name and Date of Birth

Document 10) Course completion/Bonafide letter

Proof of Course Completion: The preferred document to be uploaded is the Degree Certificate or the
Provisional Degree Certificate. If you do not have this, you can prepare a Course Completion certificate
keeping in mind the below points:

1) The document must be signed or digitally signed /verified by Principal/Director/Controller of

Examinations/HOD
1. Should state the status of your course (including Viva, Labs, Supplementary/Pending backlogs) and all
examinations till the final semester have been attempted.
2. The name and roll number of the candidate
3. Percentage or CGPA till whichever semester the results have been declared
4. Expected approximate date of publication of results.

Proof of Bonafide letter: The preferred document to be uploaded is the Degree Certificate or the Provisional
Degree Certificate. If you do not have this, you can prepare a Bonafide letter keeping in mind the below
points:

1. The document must be signed or digitally signed /verified by Principal/Director/Controller of

Examinations/HOD
2. Should status the name and roll number of the candidate
3. That all examinations till the final semester have been attempted
4. Percentage or CGPA till whichever semester the results have been declared
5. All backlog details to be mentioned (If any)
6. Expected approximate date of final semester exam & result publication

ION Folder Document process note

1. An iON Community page and a Document Upload Course page will be created for your Joining in
the TCS careers/Xplore link. Url: https://www.tcs.com/careers/Xplore
2. The iON Community & Document upload course page will be made available to you, 3 to 4 days
after you get your joining letter.
3. Documents that you must upload in the iON document Upload assignments page for HR
verification:
• Service Agreement (5 Pages of Service Agreement, Page 6- Surety Verification, Surety’s
Self attested PAN card.
• Copy of Offer letter (with your signature and date on every page of the Offer letter)
• Onboarding forms (Retiral nominations)- Form 2, Form F & Form 9

Internal Use
Internal Use

• Declaration Kit: The link to the Declaration kit will be enabled on Day 3 after your joining
along with the Video instructions. Download the format and fill in the details and upload it
in the iON document upload page.
• All documents that you upload on the iON page should follow the correct naming format
as given below
Naming convention for iON documents should be as below:
DOJ_Undertaking_<Your Reference ID>_<Your Name
SA_<Your Reference ID>_<Your Name>
OBF_<Your Reference ID>_<Your Name>
OL_<Your Reference ID>_<Your Name>

4. To be able to join, All uploaded documents should be approved 2 days prior to the date of joining
5. iON folder uploading documents and links are mentioned in table above
6. Access to the iON folder will be revoked from day 4 after joining

Face to Face Verification

1. Your Identity Verification check will be done via MS Teams, prior to your Date of Joining. The details and the
guidance for this web conference will be shared to you over separate email
2. For this Face to Face Verification. you are requested to compulsorily have a computer along with good
Audio and Webcam and high-speed internet facilities ( you are requested not to join from a mobile device)

Internal Use