Republic of the Philippines

Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF QUEZON PROVINCE
SARIAYA WEST DISTRICT
LUTUCAN MALABAG, SARIAYA, QUEZON

DISTRICT MEMORANDUM No. ___, s. 2024

To:
Public/Private Elementary and Secondary School Heads
LIS/BEIS Coordinators
School Head-in Charge of School Governance and Operation
District Checking Committee Members
All Other Concerned

From: MA. LOURDES C. CABANAG

PSDS

Subject: Conduct of Division Year End Checking of Forms for School Year 2023-2024

Date: _____________

1. DepEd Order No. 11, s. 2018 provides mechanism and simplified procedures and
guidelines on Preparation, Updating and Checking of School Forms in basic education.
All provisions stated in this Order and DepEd Memorandum No. 37, s. 2022 shall be
strictly observed. These can be downloaded through this link. March 7, 2018, DO 11, s.
2018 – Guidelines on the Preparation and Checking of School Forms | Department of
Education (deped.gov.ph), DM_s2022_037.pdf (deped.gov.ph). DepEd Quezon recently
issued DM 342, S. 2024- w9IkGvKwc83omGs44v8h.pdf (depedquezon.com.ph) to
instruct public and private schools in the conduct of End of School Year Activities to wit:
paragraph 1 letter a enumerated what to observed On Learner Information System-
EOSY, letter b provides clear guidelines on the conduct of preparation and checking of
school forms for school year 2023-2024.

2. Composition of Division Checking Committee and other vital details are enumerated
in Division Memorandum no. 342, s. 2024 for your guidance in submission and
consolidation of school forms relative to this activity.
 3. Division Checking of Forms will be scheduled after the conduct of Fourth Quarterly
Test set on May 15-16, 2024. To give way for school checking, Division checking will be
scheduled on __________________ at Lutucan Central School and on _______________ for
Secondary at Lutucan Integrated National High School.

4. All Master Teachers, Key Teachers and School Heads-in-Charge who are part of this
activity must attend, provide technical assistance, and perform as sub-members of the
checking committee. They will facilitate the checking, recording and submission of
necessary forms for District consolidation.

5. The following cluster shall be observed.

Cluster Name of School Priority Total Classification as No. Of MTs School Head
K/ G7 G1/ G6/ of April Data + KEY
G10 G12 TEACHERS
1 Con. Ibaba 153 175 212 540 Large 2 Arlina I. Lagrazon
Joel P. de Roxas
Con. Banahaw 55 76 69 200 Small
Evangeline Bukas
Con. Pinagbakuran 53 49 67 169 Small 1 Felipa U. Acuzar-OIC
Emiliano Gala ES 50 75 65 190 Small 1
2 GNSEES 112 103 117 332 Medium 3 Ma. Teresa Asoy
Reynaldo Luces
Bogon 22 25 29 89 Small
Evangeline C. Rubio
Sampaloc 1 ES 36 45 42 123 Small Marvin A. Dealday
Arlene Dinglasan
Lutucan 1 ES 56 56 54 166 Small 1
Sto.Cristo ES 189 182 176 547 Large 4
3 Lutucan CS 128 156 183 467 Medium 3 Vilma P. Quedilig
Ma. Lilibeth V. Luces
J1 ES 43 48 47 138 Small
Clarissa D. Abanilla
J2 ES 27 33 29 89 Very Small Gerardo Sanggalang
Montecillo ES 79 93 89 350 Small 2 Mailyn M. Flores

Lutucan Bata ES 48 44 48 140 Small 1

4 Manggalang 1 ES 98 118 155 371 Medium 2 Gerardo C. Aliling
Cecille J. Aloner
Tulo-Tulo ES 35 63 61 159 Small
Mylene C. Laylo
Bignay 2 ES 57 97 92 246 Small 1 Alicia P. Mercado
Kiling ES 53 64 70 187 Small 1 Jean Lara Caraig

Bantilan ES 57 42 29 128 Small

5 San Roque ES 78 61 63 202 Small 1 Merafe E. Aluan
Florenda C. Arceo
Lutgarda Causapin ES 64 89 69 222 Small 1
Maria Teresa Aurea
Guisguis Talon Main ES 25 21 28 74 Very small F. Vicente
Bignay 1 ES 162 144 182 488 Medium 3 Carmelita C Centeno

6 Lutucan Integrated 822 1103 767 2692 Very Large Feliza Quevada
NHS (JHS&SHS) Malou
Bignay 2 NHS 66 101 40 207 Very Small Jasson R. Parale
(JHS&SHS)
GACANHS (JHS&SHS) 96 122 68 286 Small
6. Consistent with Division Memorandum No 342, s. 2024, Division Checking Committee is as
follow:
Chairperson LORENA S. WALANGSUMBAT -CID CHIEF
Vice Chairperson ELIZABETH M. DE VILLA-SGOD CHIEF
MA. LOURDES C. CABANAG-PSDS
Members OSCAR G. DUMA JR. - SEPS(PAR)
JOAN ALEJAIDA MAUHAY-EPS
MARBIN JERAMIL D. FRAGATA-PLANNING OFFICER III

7. Consolidated hard copy shall be submitted thru District Planning for compilation while
soft copy excel format shall be uploaded at SARIAYA WEST DATA BANK “YEAR END REPORT
2023-2024 FOLDER” ONLY school’s ICT Coordinator may ACCESS THE LINK SARIAYA WEST
DATA BANK - Google Drive following the suggested FILE NAME FORMAT on Enclosure 2 (DM
342, s. 2024)
SF4 Spreadsheet SF4_PUBLIC_ELEM_DISTRICT NAME_SCHOOL NAME_MONTH

SF4_PUBLIC_JHS_DISTRICT NAME_SCHOOL NAME_MONTH

SF4_PUBLIC_SHS_DISTRICT NAME_SCHOOL NAME_MONTH

SF4_PRIVATE_ELEM_DISTRICT NAME_SCHOOL NAME_MONTH

SF4_PRIVATE_JHS_DISTRICT NAME_SCHOOL NAME_MONTH

SF4_PRIVATE_SHS_DISTRICT NAME_SCHOOL NAME_MONTH

SF5 (KINDER SF5_PUBLIC_ELEMENTARY_DISTRICT NAME_SCHOOL NAME_GRADE
&ELEM) LEVEL
SPREADSHEETS
SF5_PRIVATE_ELEMENTARY_DISTRICT NAME_SCHOOL NAME_GRADE
LEVEL
SF5 (JHS SF5_PUBLIC_JHS_DISTRICT NAME_SCHOOL NAME_GRADE
SPREADSHEETS) LEVEL_SECTION

SF5_PRIVATE_JHS_SARIAYA WEST_SCHOOL NAME_GRADE

LEVEL_SECTION
SF5A & SF5B (SHS SF5A_PUBLIC_SHS_SEM_DISTRICT NAME_SCHOOL NAME_GRADE
SPREADSHEETS) LEVEL_SECTION

SF5A_PRIVATE_SHS_SEM_DISTRICT NAME_SCHOOL NAME_GRADE

LEVEL_SECTION

SF5B_PUBLIC_SHS_SEM_DISTRICT NAME_SCHOOL NAME_GRADE

 LEVEL_SECTION

SF5B_PRIVATE_SHS_SEM_DISTRICT NAME_SCHOOL NAME_GRADE

LEVEL_SECTION
SF6 SF6_PUBLIC_ELEM_DISTRICT NAME_SCHOOL NAME
SF6_PUBLIC_JHS_DISTRICT NAME_SCHOOL NAME
SF6_PUBLIC_SHS_DISTRICT NAME_SCHOOL NAME
SF6_PRIVATE_ELEM_DISTRICT NAME_SCHOOL NAME
SF6_PRIVATE_JHS_DISTRICT NAME_SCHOOL NAME
SF6_PRIVATE_SHS_DISTRICT NAME_SCHOOL NAME
SFCR2 (to be SFCR2_PUBLIC_ELEM_DISTRICT NAME
consolidated by the
SHIGO) SFCR2_PUBLIC_JHS_DISTRICT NAME

SFCR2_PUBLIC_SHS_DISTRICT NAME

SFCR2_PRIVATE_ELEM_DISTRICT NAME

SFCR2_PRIVATE_JHS_DISTRICT NAME

SFCR2_PRIVATE_SHS_DISTRICT NAME
SF5ELEM/JHS SCHOOL NAME_GRADE LEVEL_SECTION NAME (1 file per section pdf
(SCANNED COPY) format only)
SF5A SHS SF5A_SEM_SCHOOL NAME_GRADE 11_SECTION

SF5A_SEM_SCHOOL NAME_GRADE 12_SECTION

SF5B SHS SF5B_SEM_SCHOOL NAME_GRADE 11_SECTION

SF5B_SEM_SCHOOL NAME_GRADE 12_SECTION

8. For other related concerns review related references

✔ DepEd Order No. 31, s. 2020- Interim Policy Guidelines for Assessment and Grading in the
Light of Basic Education Continuity Plan

✔ DepEd Order No. 8, s. 2015 –Guidelines on Classroom Assessment for K-12 BEP

✔ DepEd Order No. 36, S. 2016- Policy Guidelines on Awards and Recognition for the K 12 Basic
Education Program

✔ DepEd Order No.4, s. 2014- Adoption of Modified School Forms (SFs) for Public Elementary,
Junior and Senior High Schools Effective End of School Year 2013-2014

✔ DepEd Order No. 69, s. 2016- Provision of DepEd Electronic Class Record and Form 137 for
Senior High School
 ✔ DepEd Order No. 58, s. 2017 Adoption of New School Forms for K, SHS, ALS, Health and
Nutrition and Standardization of Permanent Records

✔ DepEd Order No. 11, s. 2018- Guidelines on the Preparation and Checking of School Forms

✔ Division Memorandum No.342, s. 2024 End of school Year 2023-2024 Activities

✔ DepEd Order No. 22, s 2023 & DO No. 3, s. 2024- Implementing Guidelines on the School
Calendar and Activities for SY 2023-2024

9. Expenses incurred related to BEIS activities shall be charged against local funds/school MOOE
subject to usual accounting and auditing rules and regulations.

10. For immediate attention and appropriate action.