Annual‌P

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If‌‌no‌‌clerical:‌‌Schedule‌‌IEP‌‌Meeting‌‌(30-45‌‌days‌‌out)‌[‌ 1st‌‌notice]‌
➔ Mail/Email‌‌home‌‌1st‌‌NTM‌‌right‌‌away‌[‌ 2nd‌‌notice]
➔ Outlook‌‌Team‌‌Invite
➔ Notice‌‌of‌‌Team‌‌Meeting

Review‌‌Previous‌‌Notes‌‌about‌‌the‌‌student‌‌(1‌‌month‌‌out)‌
➔ Notes you wrote
➔ Minutes from previous IEP or meetings
➔ Things that stand out from last IEP (if it wasn’t yours)
➔ Emails from others (teachers, specialists, parents)
Make‌‌note‌‌of‌‌things‌‌to‌‌look‌‌into,‌‌follow‌‌up‌‌on,‌‌add‌‌to‌‌IEP‌‌and/or‌‌discuss‌‌at‌‌IEP‌‌meeting‌

➔ Pull‌‌Transcript
➔ File‌‌Review‌‌if‌‌needed‌‌for‌‌more‌‌data
➔ Data‌‌Warehouse‌‌Student‌‌Profile‌‌(for‌‌att‌‌%,‌‌testing‌‌scores,‌‌ELPA‌‌scores)‌‌-‌‌Can’t‌‌pull‌‌from‌‌home

Transition‌‌Info‌‌(if‌‌students‌‌is‌‌15‌‌or‌‌older)‌
➔ Have‌‌student‌‌complete‌‌a‌‌transition‌‌questionnaire
➔ Gather‌‌other‌‌transition‌‌info‌‌from‌‌others‌‌knowledge‌‌about‌‌student’s‌‌goals‌‌(parents,‌‌teachers,‌‌IA,‌‌counselor,‌‌YTP)

Email‌‌teachers/specialists‌‌(2-3‌‌weeks‌‌out)‌
➔ For‌‌goal‌‌and‌‌classroom‌‌functioning‌‌feedback

➔ &‌‌any‌‌other‌‌forms‌‌or‌‌templates‌‌that‌‌will‌‌go‌‌into‌‌PLAAFP
➔ Helpful‌‌to‌‌have‌‌goal‌‌data‌‌when‌‌completing‌‌basic‌‌update‌‌(if‌‌missing‌‌leave‌‌blank‌‌for‌‌now)
➔ Also‌‌need‌‌completed‌‌data‌‌collection‌‌form‌‌(top‌‌half)

If‌‌no‌‌clerical:‌
➔ Mail/Email‌‌home‌‌2nd‌‌NTM‌‌2‌‌weeks‌‌out‌[‌ 3rd‌‌notice]

Paperwork‌‌Prep‌‌(1-2‌‌weeks‌‌out)‌
1. Placement
2. IEP‌‌&‌‌Prior‌‌Written‌‌Notice‌ (‌ simultaneously)
3. Meeting‌‌Minutes‌‌Prep

Double‌‌Check‌‌&‌‌Print‌‌(2-3‌‌days‌‌out)‌
➔ Complete‌‌any‌‌blanks
➔ Add‌‌any‌‌info/feedback‌ g‌ athered‌‌since‌‌prep
➔ Double‌‌check‌‌all‌‌pages,‌‌dates,‌‌names,‌‌etc.
➔ PRINT!‌‌(select‌‌to‌‌print‌‌as‌‌draft‌‌if‌‌desired)

If‌‌no‌‌clerical:‌
➔ Phone‌‌call‌‌reminder‌‌(day‌‌before‌‌meeting)‌[‌ 4th‌‌notice]