Sage Accounting 100 Manual 2012

FLEXCOM INSTITUTE Sage Accounting 100 Manual
MERGER FOR EXCELLENCE
Sage Accounting 100
User’s Manual
email: dean@flexcominstitute.com
Tel: =237 33 36 15 87 website : www.flexcominstitute.com
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Table of Contents
Sage Accounting 100 .............................................................................................................................. 1
User’s Manual .......................................................................................................................................... 1
1 INTRODUCTION ............................................................................................................................. 4
1.1 What is computerized Accounting ................................................................................ 4
1.2 Benefits of Using a Computerised Accounting System ............................................... 5
1.2.1 Speed and Accuracy .............................................................................................................. 6
1.2.2 Error Detection ....................................................................................................................... 6
1.2.3 Enhanced reporting ............................................................................................................... 6
1.2.4 Flexibility ................................................................................................................................ 7
1.3 Computerized Accounting Books ................................................................................. 7
1.4 Account Codes ............................................................................................................. 8
1.5 Knowledge of Double Entry.......................................................................................... 8
2 Getting started with Sage Accounting 100 ................................................................................. 9
2.1 Creating a new database ............................................................................................. 9
2.2 Open an Existing Database ....................................................................................... 11
2.3 Copying an Existing Database ................................................................................... 11
3 Defining Accounting Structure .................................................................................................. 11
3.1 Identification ............................................................................................................... 12
3.2 Initialization................................................................................................................. 12
3.3 Parameters ................................................................................................................. 13
3.4 Contacts ..................................................................................................................... 14
3.5 Preferences ................................................................................................................ 15
3.6 Options ....................................................................................................................... 16
4 Accounts ...................................................................................................................................... 17
4.1 Creating an Account without using the” Wizard Mode” .............................................. 17
4.2 Creating an Account using the “Wizard Mode” .......................................................... 18
4.3 Changing an Account ................................................................................................. 19
4.4 Deleting an Account ................................................................................................... 19
4.5 Creating an Account Total.......................................................................................... 20
4.6 Creating S/P Account ................................................................................................. 21
5 Cost Accounts (Cost Centers) ................................................................................................... 21
5.1 Creating a Cost Account ............................................................................................ 21
5.2 EXERCISE ................................................................................................................. 22
5.3 Creating a Cost Account Total ................................................................................... 23
5.4 EXERCISE ................................................................................................................. 23
5.5 Changing a Cost Account .......................................................................................... 24
5.6 Deleting a Cost Account ............................................................................................. 24
5.7 Linking Cost Accounts ................................................................................................ 25
5.8 EXERCISE ................................................................................................................. 26
6 Budget Items (Budget Elements) ............................................................................................... 27
6.1 Creating a Budget Item .............................................................................................. 27
6.2 Creating a Budget Item Total ..................................................................................... 27
6.3 Changing a Budget Item ............................................................................................ 28
6.4 Deleting a Budget Item ............................................................................................... 29
6.5 Linking Budget Items .................................................................................................. 29
6.6 EXERCISE .................................................................. Error! Bookmark not defined.
7 Journals ........................................................................................................................................ 30
7.1 Creating a Journal using the “Wizard Mode” ............................................................. 30
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7.2 Creating a Journal without using the “Wizard Mode” ................................................. 31

7.3 Changing a Journal .................................................................................................... 32
7.4 Deleting a Journal ...................................................................................................... 33
7.5 EXERCISE ................................................................................................................. 34
8 Working with Sage Accounting 100 .......................................................................................... 34
8.1 Entering a Budget ...................................................................................................... 34
9 Entering Transactions ................................................................................................................ 35
• Process/Entry journals ............................................................................................... 35
9.1 To book other vouchers (OD)..................................................................................... 35
• Process/Entry journals ............................................................................................... 35
9.2 EXERCISE .............................................................. 38Error! Bookmark not defined.
10 Statements ................................................................................................................................... 36
10.1 Day book .................................................................................................................... 36
10.2 Journal........................................................................................................................ 37
10.3 Trial Balance .............................................................................................................. 39
10.4 S/P Statement ............................................................................................................ 41
10.5 Budget Statement ...................................................................................................... 42
11 Comparing Account ledger with Budget analysis and cost item ........................................... 44
11.1 To check and correct the account (s) ......................................................................... 44
11.2 Where both Account and cost item do not agree ....................................................... 44
11.3 Interrogating S/P Account .......................................................................................... 45
12 End of Year closing ..................................................................................................................... 46
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1 INTRODUCTION
1.1 What is computerized Accounting
Computerized accounting is the process where by financial data are inputted manually or
electronically into an Accounting Information System (AIS) to ease the classification and
communication of financial information to decision makers. Most businesses, except the very
smallest, now use computers to handle their accounting data. When businesses switch to
computerised accounting, they soon discover that bookkeeping and accounting skills are more
important than computing ones. This is because users of many computerised accounting
systems have very little to learn in order to use them. In Windows-based software, as you can
see from the entry screen of the Sage Accounting 100 accounting package shown below, the
interfaces look fairly familiar – the file menu is usually in the top left, for example, and many
of the icons are the same and have the same meanings across a whole range of software
produced by different companies.
Opening Screen Shot of SAGE Accounting 100

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The methods adopted in computer-based accounting adhere to the fundamental principles of

accounting covered in many accounting textbooks. No matter how sophisticated and easy to
use a computerised accounting system is, it will not overcome the need for bookkeeping and
accounting knowledge by those in control. Imagine, for example, how anyone who does not
know how to prepare journal entries could correct an error in an original entry correctly from
an accounting point of view and, just as importantly, understand why it is important not to
erase the original entry. Apart from a need for knowledge of accounting principles in order to
best convert a business from manual to computer-based accounting, some accounting
knowledge is required to help understand the significance of many of the outputs from a
computerised accounting system, just as it is required in respect of output from a manual
accounting system. Thus, computerised accounting systems do not remove the need for some
accounting knowledge among those responsible for key accounting tasks or from those who
use the output from the accounting systems. In fact, some accountants working in practice
would tell you that they believe there is an even greater need for accounting knowledge among
those who record the transactions in a computerised accounting system than in a manual one.
1.2 Benefits of Using a Computerised Accounting System
As you have seen, there are many benefits from using a computerised accounting system.
Overall, probably the greatest benefit comes from the fact that a computerised accounting
system can do the same things as a manual system, but does them better. Thus all the features
in a manual system, and can be replicated in a computerised accounting system which not only
does them quicker, more accurately, and 100 per cent consistently, but can also do them more
frequently and do other things as well. The computerized accounting system can be
summarized using the following diagram.
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1.2.1 Speed and Accuracy

The main aim of computerising an accounting system is to perform the processing stage
electronically, much more quickly, consistently and accurately than if it were done manually.
However, transactions and amendment details have to be input into the process (1) in the
correct form, (2) in the correct order, and (3) in a timely manner. Although there is scope to use
electronic methods of entering some of this information (e.g. document scanning), it requires a
good deal of initiative and an organised way of doing things in order to do so. Nevertheless,
improved accuracy is one of the more obvious benefits of any kind of computerised accounting
system. Further time-saving can be achieved by immediate output of reports, such as customer
statements, purchase analysis, cash and bank statements, and details about whether the business
is meeting sales targets. Such reports and statements can be produced both on request and,
automatically, by the computer searching through information generated and saved within the
accounting system and then producing whatever report is required.
1.2.2 Error Detection

Effective error detection improves the decision-making process. For example, a Computerised
Accounting System should be capable of detecting when a customer appears to be running up
excessive debts with the business, so offering the chance for the credit controller to take
remedial action. Another area is the need to remain within budgets. Many business expenses
can get out of hand if they are not checked at regular intervals. A computerised accounting
system should be capable of an activity called exception reporting, a process of issuing a
warning message to decision-makers when something unexpected is happening: for example,
when expenditure against a budget is higher than it should be. In a manual accounting system,
the situation can occur that errors or unwanted transactions go unnoticed until it is too late,
resulting in unnecessary costs being incurred by the business.
1.2.3 Enhanced reporting

For many businesses, the task of producing reports on a regular basis, such as VAT Returns,
payroll processing, cash flow analysis, and financial statements, can be time-consuming,
tedious and unrewarding. The use of a computerised accounting system speeds up the process
to the point, in some cases, where it is done automatically thus reducing the monotony of
producing lengthy reports requiring extensive preparatory analysis of data. In many cases, such
as VAT Returns and payslips, businesses find that they can use computer printouts or
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electronic output, e.g. on computer disks, instead of having to manually complete official or
standard forms.
1.2.4 Flexibility
The information stored is available instantly and can be used to produce statements,
ledger account details, analysis of how long debts have been outstanding, etc. immediately it is
requested. For example, the computerised Sales Ledger will hold all details about customers.
The starting point would be to enter the details concerning the customer (name, address, etc.)
along with the balance brought forward from the manual system (if such a transfer is occurring;
otherwise, if it is a new customer, an opening zero balance will be created automatically by the
software). All transactions relating to a customer, such as the issue of an invoice or receipt of
payment, are entered into the system and automatically posted to the customer’s account.
Customers can, at any time, be issued with a statement of their account, and the business can
always obtain an up-to-date and complete history of trading with any particular customer. The
purchase ledger will operate in exactly the same way in that supplier details are held and, once
entered through the purchases module, all transactions relating to individual purchasers will
automatically be posted to the appropriate creditor account. Bank payments and receipts are a
central feature of computerised accounting systems. The modules can be operated by someone
with virtually no bookkeeping knowledge. For example, if an electricity bill is paid, the system
will prompt for the details required to process and record the double entry.
1.3 Computerized Accounting Books
Many businesses now make good use of accounting packages which are readily available and
have been well tested. Such packages are commonly modularised with, typically, the Sales
Ledger, Purchase Ledger, General Ledger, stock control, sales invoicing, sales order
processing, purchases order processing, fixed assets, payroll, bill of materials, and job costing
all being offered as separate modules in their own right. When a business decides to
computerise its accounting system, it acquires only the modules it needs. For example, a sole
trader would have no use for a payroll module. The various ledgers and accounts maintained in
a computerised accounting system mimic those kept in a manual system. The General Ledger,
for example, will adhere to the basic rules of double entry bookkeeping in that each debit entry
has a corresponding credit entry – if a customer is issued with an invoice, the
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transaction giving precise details of the invoice will be stored in the credit sales records to form
part of the customer history and then the double entry is made by crediting sales accounts and
debiting a debtor’s account. The difference lies in the method of entry – each transaction is
entered only once (accountants refer to this as a ‘single entry’ system) and the software
automatically completes the double entry. This has a down side, however, in that some
computerised accounting packages will post various amounts into suspense accounts when it is
unclear where postings are to be made. These require manual intervention and journal entries
to remove the items from the suspense account and complete the original double entry.
1.4 Account Codes
In order to use a computerised accounting system efficiently and effectively, someone

with both accounting skills and a good knowledge of the business will be required to organise
the accounts and ledgers in the first instance. Some of these packages are not written for
specific businesses and need to be ‘tailored’ to the one that is going to use it. Most require
businesses to define what accounts they are to have in their general ledger and how such
accounts are to be grouped. For example, fixed asset accounts may have account references
commencing with ‘F’, while expense accounts commence with ‘E’. The package will probably
have its own default set of account codes (the computerised equivalent of the folio references
in a manual system), and it may be necessary to override the defaults in the accounting package
in order to use the business’s own account code list (also known as the ‘chart of accounts’). In
addition, part of the setting up of a computer system will require the tailoring of the package
for certain reports such as the profit and loss account and balance sheet.
1.5 Knowledge of Double Entry
Most packages are capable of allowing businesses to set up their preferred methods for
dealing with depreciation of fixed assets and regular payments of, for example, rent and rates.
However, as you saw with the need to correct entries in a suspense account arising from the
computer not knowing how to complete a double entry, such packages do require a good
‘knowledge’ of double entry so that adjustments can be made through their journal entries. For
example, the computer will not overcome some errors and omissions, such as the operator
misreading an amount on an invoice or crediting a payment to a wrong customer account.
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Anyone correcting these errors will require a full knowledge of the relevant part of the
accounting system as well as bookkeeping and accounting principles.
2 Getting started with Sage Accounting 100

To open Sage Accounting 100 go to start/All Programs/sage/Accounting 100/Accounting 100
2.1 Creating a new database
Open Sage Accounting 100

Make sure that the wizard mode is activated under Window/Wizard Mode
Click on File/New or Press Ctrl and N
Enter company name and tick No Enter Company information. This is important
for accounting prints outs
Enter numbers of decimals Decide how
Define currency. XAF is the code for

Define Period of account and Account CEMAC Zone
length email: dean@flexcominstitute.com
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Enter numbers of decimals Decide how to compute with Parameters
Click on browse and register the file name.

Then Click End Write the File Name and Save in the desired
folders
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If the Wizard Mode is deactivated, it is also possible to create a new File but the appearing
dialogue is much shorter and just for advanced users.
2.2 Open an Existing Database
• Open Sage Accounting 100

• Click on File/Open or Press Ctrl and O
• Browse for the File that has to be opened
• Highlight the File
• Click on Open or Press Enter
A File to be opened in Sage Accounting 100 must have the ending “.mae”
2.3 Copying an Existing Database
• Open Windows Explorer start/All Programs/Accessories/Windows Explorer

• Browse for the File to copy
• Highlight the File to copy
• Click Edit/Copy or press Ctrl and C or right click on the File choosing Copy
• Browse in Windows Explorer to the Place to Paste the File
• Click Edit/Paste or press Ctrl and V or right click choosing Paste
• Right click on the File choosing Rename
• Give a proper name to the copied File
• Press Ok or Press Enter
A Sage 100 Database has the ending “.mae”
3 Defining Accounting Structure

• Open Sage 100 Accounting.
• Open the File to define the Accounting structure
• Go to File/Concerning your company
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3.1 Identification
• Go to File/Concerning your company, click Identification Tab above

• Control the entered information and change it where necessary
• Use the mouse to click into fields to change or add data
• When all entries are satisfactory close the mask by clicking on the cross at the top right end.
Under Identification all information that identifies the company will be found
3.2 Initialization
Go to File/Concerning your company, click Initialisation Tab above

• Control the Reporting currency name = Account currency
• Unit= XAF
• Amount format = #,##0
• Control the accounting period e.g. 010108 to 311208
• Quantity format= #,##0
• Control the Account length and the Cost account length. This is where the quantity of digits in
the account numbers are defined. For the church they are 7 digits. If the Account numbers have
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a different quantity of digits a 0 has to be posted.
• To change them use the mouse. If they are not changeable, make sure that there are no
accounts registered in the chart of accounts or in the cost chart.
• The last setting that can be done under Initialization is the Type of Budget. There are three
options.
• If the budget is on the accounts, choose General Vector.
• If the Budget is on the cost center, choose Cost Vector
• If there is no Budget or a Budget that does not consists with the accounts or the cost centers
choose None.
Under Initialization is all the necessary information to start an accounting saved. Here is
defined how the accounting period, the currency, the amount format and the budget is
organized.
3.3 Parameters
• In Validate by, use mouse to select Entry. That means, you validate in Sage using your
“Enter” key on the keyboard.
• Entry type is Op Balance
• Maximum Customer term = 90
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• Voucher No Management should not be ticked. Leave them open
Change Pic. to
carry Validate
by Entry
3.4 Contacts
➢ It is used to include names of members using the accounting network or accounting

team. This is only important where there is such a net working.
• Type the person’s full address and validate with enter

• To delete, highlight the name, right click your mouse, and click Delete selected elements
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3.5 Preferences
• In cost Allocation field, use your mouse to select Automatic so that each time posting is done,
it goes straight to the cost account. See Picture below. The rest should remain same.
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3.6 Options
How to define the account type which will be needed when creating a new account
• Go to: File / Concerning Your Company / Options / Account type

• Define the Account type for all accounts:
Cash: From 571 to 579ZZZZZZZ for Opening balance select Balance + Cost Data
Bank: From 521 to 529ZZZZZZZ for Opening balance select Balance + Cost Data
Employee: From 421 to 428ZZZZZZ for Opening balance select Balance + Cost Data
Customer: From 411 to 419ZZZZZZZ for Opening balance select Balance + Cost Data
Stock: From 311 to 399ZZZZZZ for Opening balance select Balance + Cost Data
Supplier: From 401 to 409ZZZZZZZZ for Opening balance select Balance + Cost Data
Capital: From 101 to 199ZZZZZZZ for Opening balance select Balance + Cost Data
Expenditure: From 600 to 6999999 for Opening balance select None, but click Enter Cost data
Income: From 700 to 7999999 for Opening balance select None, but click Enter Cost data
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Note: If you forget to define Balance for balance accounts, the account will not appear in the
balance and not be brought forward when closing the accounts.
If you forget to define Cost Data for Income/ Expenditure Accounts the connection to your Cost
item/ Budget item will not be effective and does not appear in your Budget statement.
4 Accounts
4.1 Creating an Account without using the” Wizard Mode”
➢ Make sure that the wizard mode is not activated under Window/Wizard Mode
➢ Make sure that the Chart of account structure is well defined under
File/Concerning your Company/ Options/Account type (Balance and Cost Data)
• Open Structure/Chart of Accounts

• Right click and choose Add new element
• Enter Account name and Number.
*Depending on the definition under concerning your company the needed details for
Account type, Opening Balance and Cost Data appear automatically (Balance for Balance
accounts, Expenditure for Expense accounts, Income (Product) for Income accounts, etc.)
Check if all is correct! If not, check the basic data in concerning your company.
• Choose Type Detail
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• For Motor cycle loans and Shortages in account type, tick Enter S/P Account if needed.
• Press Ctrl and J to continue.
• Close the mask by pressing the cross on the top left.
An account number once entered and validated, cannot be changed or edited. In case of
any error in the number delete the entire account in the chart of accounts.
4.2 Creating an Account using the “Wizard Mode”
• Make sure that the wizard mode is activated under Window/Wizard Mode
• Make sure that the Chart of account structure is well defined under
File/Concerning your Company/ Options/Account type

• Right click and choose Add new element or press Ctrl and J
• Enter the Account number and the name of the account that has to be created.
• If another account should be created tick To validate the account and create another, if no other
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account has to be created tick To validate the account and quit the wizard. Click next
An account number once entered can not be changed
4.3 Changing an Account

• Highlight the Account to change and press Enter or Double click on the account to change.
• Make the necessary changes

• Close the mask with the cross on the top right.
Detail and Total Accounts can be changed on the same way. Account numbers once
entered can never be changed.
4.4 Deleting an Account
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• Highlight the Account to change and press Enter or Double click on the account to change.
• Choose the Tab Transaction Totals to see if the account has been used for accounting. If there
is a Transaction the Account can not be deleted.
• If there is no Transaction close the Mask by clicking on the cross top right.
• Highlight the Account to delete and right click with the mouse on it.
• Choose delete selected item
• Click yes or press Enter to delete the Account.
4.5 Creating an Account Total
• Make sure that the wizard mode is not activated under Window/Wizard Mode
• Make sure that the Chart of account structure is well defined under
File/Concerning your Company/ Options/Account type
• Enter the Account Total Number and choose Type Total. Then Enter the Name of the
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Account total.
• Close the mask by pressing the cross on the top right.
The Account Total sums up all accounts that are starting with the Account Total number.
So if an Account Total with the number 1 is created, it sums up all the Accounts starting
with a 1 (Assets).
4.6 Creating S/P Account
Select structure/S/P Chart

Right click and select Add new element
• Enter the account number. E.g. MC00001 for the first debtor loan or SH0001 for the first debtor
on shortage
• In Name field enter the Name of the person concerned
• In Type field enter employee for workers
• Enter the controlling account. For motor cycle loan it should be 1150720 and for shortage
1160720
• Press simultaneously Ctrl + J to continue or close if finished.
5 Cost Accounts (Cost Centers)
5.1 Creating a Cost Account
The cost account is only for the income and expenditure accounts. This must be entered correctly and
carefully. If not, there will be problem with budget statement analysis.
• Open Structure/Cost Chart

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• Enter the center number beginning with the department number and then account number.
Example 1017600
• Choose type Detail
• Press enter and close the mask if no other cost center shall be created. If another cost center is
needed, press Ctrl and J
5.2 EXERCISE
Create the following Cost Accounts (Cost Centers)
Center No Type Center Name
1016666 Detail Expenses
1026666 Detail Expenses
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5.3 Creating a Cost Account Total

• Enter the cost center number and the first digit of the account group, e.g. 7116 =Totals all
expenditure accounts of Eye department. For income, the account total will be 7117.
• choose type Total
• Press enter and close the mask if no other cost center shall be created. If another cost center is
needed, press Ctrl and J
The Cost Center Total will sum up all accounts that are starting with the Cost Center Total
number. So if a Cost Center Total with the number 1 is created, it sums up all the Cost
Centers starting with a 1
5.4 EXERCISE
Create the following Cost Accounts Totals (Cost Centers)
Center No Type Center Name
7116 Total Expenditures
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7117 Total Income/Revenue
5.5 Changing a Cost Account

• Double Click on the Cost Center to change
• Change the name and other necessary changes

• Use Ctrl and the arrow to the left to go to the previous element, Ctrl and the arrow to the right to
go to the following element
• When all the changes are done, close the mask by clicking on the cross top right
5.6 Deleting a Cost Account
• Open Structure/Cost ch of ac
• Highlight the Cost Center to change and press Enter or Double click on the account to change.
• Choose the Tab Aggr to see if the cost center has been used for accounting. If there is a
Transaction, the cost center can not be deleted.
• If there is no Transaction close the Mask by clicking on the cross top right.
• Highlight the cost center to delete and right click with the mouse on it.
• Choose delete selected item
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• Click yes or press Enter to delete the Account.
5.7 Linking Cost Accounts
➢ Make sure that it is an expenditure or income account and that there is a tick under enter cost
data
• Open Structure/Chart of Accts
• Highlight the Account that has to be linked to a cost center and press enter or double-click on
the account to link
• Go to Cost Tab
• Enter the cost center number “number field” in the inverse form. E.G. 6108712 is entered
7126108
• Choose if the whole amount booked on the account should be allocated to the cost center
(balance), just a certain percentage (percentage) should be allocated or if for each transaction
on the account a certain amount (amount) should be allocated to the cost center. If percentage
or amount have been chosen, enter the number and press enter if balance has been chosen
press enter.
• But in our case, enter inverse of the account number, select Percentage and enter 100%
in the next field.
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• Use Ctrl Key and the left arrow Key on the key board to go to the previous element, Ctrl key
and the right arrow key on the key board to go to the following element
• When all accounts are linked to the cost centers close the mask by clicking to the cross on the
top right
5.8 EXERCISE
Link the following Cost Centers to the following Expenditure and Income Accounts.
Center No Accounts to Link Value
7116 All expense accounts 100%
7117 All revenue accounts 100%
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6 Budget Items (Budget Elements)
6.1 Creating a Budget Item
• Open Structure/Budget Items
• Right click with the mouse and choose Add new element or press Ctrl and J
• Give a number to the Budget Item beginning with the Dept. code
• Choose Type Detail
• Give account name
• Choose if it is an expenditure or an income (product) element
• To create another budget item press Ctrl and J
• To close the mask click on the cross on the top right.
6.2 Creating a Budget Item Total

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• Give a number to the Budget Item, choose Type Total and give it a name
• To create another budget item Total press Ctrl and J

• To close the mask click on the cross on the top right.
The Budget Item Total, sum up all Budget Items that are starting with the Budget Item
Total number. So if a Budget Item Total with the number 1 is created, it sums up all the
Budget Items starting with 1
6.3 Changing a Budget Item

• Highlight the Budget Item to change and press enter or double click on the budget item to
change
• Change the name or the type and close the mask by clicking on the cross top right.
An account number or the type once given to a budget item can never be changed
anymore
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6.4 Deleting a Budget Item

• Highlight the Budget Item to be deleted and right click with the mouse on it.
• Choose delete selected items
• Click on yes or press enter
6.5 Linking Budget Items

• Highlight the Budget Item to link to an account and press enter or double click on the budget
item to link
• Change to Tab “Accounts”
• Enter the number of the linking account in the inverse and press enter
• Close the mask by clicking on the cross top right
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7 Journals
7.1 Creating a Journal using the “Wizard Mode”
• Make sure that the wizard mode is activated under Window/Wizard Mode
N/B: Journal Codes can be created either using the Wizard mode or without the Wizard
• Open Structure/Journal Codes
• Choose the journal type. (N/B: For CASH Journal and BANK Journal, select Cash Journal
Type.
• Give a unique code to the journal and with the name.
• Tick yes under Execute cost breakdown for this journal
• Click on next or press enter
• If a Cash journal type has been chosen, define the cash journal characteristics (i.e. a Cash
account for Cash Journal and Bank account for Bank Journal).
• Choose for contra entries for payment recorded and no matching for this journal
• Click on next or press enter
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• If another journal needs to be created tick to validate journal and create new code.
• If no other journal needs to be created, tick to validate journal code and quit wizard.
• Press next or press enter
Creating any other Journal than Cash or Bank
• Select General as the Journal type
• Select the “No” option in the Executive cost breakdown for this journal?
• Type in a code for this journal in the Code name box, and a name for this journal in the Name
box and click Next button.
• If another journal needs to be created tick to validate journal and create new code.
• If no other journal needs to be created, tick to validate journal code and quit wizard.
• Click Next or press enter.
7.2 Creating a Journal without using the “Wizard Mode”
• Make sure that the wizard mode is not activated under Window/Wizard Mode
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• Enter the Code

• Choose the journal Type and give the journal a name
• Tick cost entry, If cash journal has been chosen as type. Enter the basis account. E.g. CAS711
• Tick Contra for each line and final payment
• To create another journal press Ctrl and J, if no other journal shall be created close the mask by
clicking the Red button with a white cross top right in the small box.
7.3 Changing a Journal

• Highlight the journal to be changed an press enter or double click on the journal to changed
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• Change the necessary entries and press enter

• Close the mask by clicking the mask on the top left
A journal code once entered can no more be changed if a code is wrong and has to be
changed, the journal must be deleted and a new one must be created.
7.4 Deleting a Journal

• Highlight the journal to be deleted and right click with the mouse on it.
• Choose Delete selected elements
• Click on yes or press enter
If a transaction has been entered into the journal, the journal can not be deleted Accounts
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7.5 EXERCISE
Create the following journals in your database
Journal Type/Name Journal Code Contra Entry
Sales Journal SALES No
Purchase Journal PURCH No
Cash Journal CASH Yes
Bank Journal BANK Yes
General Journal GENERAL No
8 Working with Sage Accounting 100
8.1 Entering a Budget
• Open File/Concerning your company/Initialization

• Check which type of budget is set.
➢ If Budget mngmt is None go to structure/budget items and double click on the first item.
➢ If Budget mngmt is Cost vector go to structure/cost chart and double click on the first cost
account (cost center)
➢ If Budget mngmt is General vector go to structure/chart of accts and double click on the
first income or expenditure account.
➢ Change to Tab Accruals
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9 Entering Transactions
• Process/Entry journals
• Select journal type (Cas, Bk, OD or RAN) and double click
• If it is Cas =Cash
• Enter the date, RT or PM number, MR No, General account No, S/P No (enter MC or SH
in the field above and press Tab Key, select the person’s number by double clicking)
• Type accounting information in Entry comment field

• Debit or Credit the account
• Press Enter Key.
9.1 To book other vouchers

(OD)
• Process/Entry journals
• Select OD of the month
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• Enter the date, RT or PM number, MR No, General account No

• Type accounting information in Entry comment field
• Debit one account and Credit another to balance. If it does not balance, the window will not
shut down.
• Press Enter Key.
➢ In booking, use the RT and PM summaries.
➢ For RT, Credit first all the accounts before debiting Cash account
➢ For PM Debit first all the accounts before Crediting Cash account
10 Statements
10.1 Day book
Used to view or print bookings of days in a month of a particular journals. It gives the total of each
account that is either debit or credit. This can be done by impute date, Entry date or voucher number.
• Open Stat/Day book….
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• In Journal code select the journal type

• Select either impute date, Entry date or voucher number and enter the range
• Click Ok.
10.2 Journal
➢ To preview or print journal postings for either a month or range of months
• Open Stat/Journal/Journal….
• Period: from when to when?

• Select the journal type in the field of journal code
• In the field of model select user-defined or leave it in Standard
• Click Ok
• Select Printer and click OK
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To print,
select the
print Icon
below the
journal
Where there
is Carry at the
end of a journal, it
implies the
journal
continues to
the next page.
The last page
carries the
total.
➢ To preview or print accounts ledger

• Open Stat/Accounts Ledger….
• To view or print all accounts ledgers, select complete in Ledger type, Entry date range,
Tick Include position Journals and click OK
•
•
• Select printer and click OK
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Click the print Icon below

You start viewing or printing from the second page.
➢ You can equally view just an account.
• Open Stat/Accounts Ledger….
• Select Complete in Ledger type, Entry date range, Tick Include position Journals
• Use your mouse to select the account in the field of Ac No. and click OK
• Click print if you want to print the account
10.3 Trial
Balance Print Icon
➢ To view or print trial Balance
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• Open Stat/Trial Balance…

• Select complete or General
• Select the trail Balance Entry date

• Tick include position journal
• Click OK
The accounts balance in the trial Balance must agree with those of the Budget statement
➢ You can also view or print trial balance selecting only the income and expenditure accounts.
That is the Assets and Liability accounts are not touched. But the end balance will be the same.
• Open Stat/Trial Balance…
• Select complete
• Define the Entry date

• Enter the Ac No range
• Click ok.
• Select printer, Print Preview and click Ok
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Click print
10.4 S/P Statement
It is used to view or print statement of shortages and Loans either in general or for an individual.
➢ General
• Stat/S/P Stat
• S/P Ac ledger….
• Define Entry date

• S/P ac type is All
• Click OK
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➢ Individual
• Stat/S/P Stat
• S/P Ac ledger…
• Define Entry date
• Use your mouse to select the specific shortage or loan S/P account number
• S/P ac type is All

• Click OK
➢ To print,
▪ select printer,/print preview/ok
▪ Click print below the statement that appears.
10.5 Budget Statement
➢ To print or preview budget statement

• Stat/Budget statement…
• Select Centre
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Define the Entry date range: fr to

• In the Centre enter the Cost centre and account number of the first expenditure Account.
• Below, enter the Cost centre and the account number of the last income account
• Tick Details of the accounts or sub-budgets
• Click more criteria icon at the upper left
• Click OK
• With your mouse, change print aggregate budgets and Print non-budgetised accounts from
No to Yes and validate with “Enter” or “OK” key
• Click Print Icon at upper right
To print,
• Select printer,/print preview/ok

• Click print below the statement that appears.
The accounts balance in the Budget statement must agree with those of the trial Balance
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11 Comparing Account ledger with Budget analysis and cost item
Each account is related and by definition connected to one cost or budget item. (e.g. Account 6200715
is related to cost item 7156200.) Therefore, both single accounts and its final total must agree. If not ,
something is wrong.
11.1 To check and correct the account (s)
• Select Process and open Interrogation and matching

• Select Process and open Interrogation of cost ac
• Arrange the windows that you can see both at the same time.
11.2 Where both Account and cost item do not agree
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• Enter in Interrogation and matching the account to be checked and press enter
• Enter in Interrogation of cost ac the corresponding cost item to be checked and press enter
• Check for the different amount in the booking
• Double click the account in Interrogation and matching to come directly to the booking in the
journal
• Enter the amount of the account again and press enter to have a popping window known as
Enter cost data to do the correction.
• Correct either the account or the cost item. Mostly the cost item is wrong. You can see that the
cost item is 7336200 instead of 7336210. Which means, the amount went to cost item 6200?
• Correct this account by changing from 6200 to 6210, Press enter and click OK.
• After correction, cross check again through interrogation that the correction was successful.
• Cost item and account should have the same amounts.

• Go to next item to be corrected.
11.3 Interrogating S/P Account
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• Process/ Interrogate S/P ac

• Use your mouse to select the S/P Account where the cursor blinks
• Press enter to have balance of account

• To continue, delete the previous S/P ac, enter a new one and press OK
12 End of Year closing

Ending an Operation period is principally in a series of stages, but before beginning the process make
sure the “Wizard mode” option in the Window menu is not activated i.e no tick should be beside this
option. To End your Operation period you have to perform the following:
1. Full closing of Journals

• Click Process
• Click Close Journals
• Click the first Journal to select it, in the box
• Press and hold down the Shift key and click on the last Journal in the box to select all
the Journals in the range. Or Click the first journal in
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the box and use Ctrl + A to select all.
• Click the Print Journals and Full Closing buttons
Journals will not close if the Print Journal task is not performed.
• Click Process to begin the Print Journal and Full closing process.
• In the Print dialog box select Print in pdf file then click OK.
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• Type a File name and click Save.

• All the journals become Fully Closed and a pdf Print File is created in the chosen location.
2. Create a Profit and Loss Accounts in the Chart of Accounts.

Use 129xxx for Profit and 139xxx for Loss.
Xxx = Department or Centre code
3. Define the Profit and Loss Accounts in Parameters in Concerning Your company,
In the Opening Account choose 9999xxx Brought Forward.
• Choose OD for the General Journal field

• Enter 139xxx in Opening account field
• Enter 129xxx in Profit account field
• Enter 139xxx in Loss account field
OD
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Note: Point 2. and 3. will be done only for the first closing of year. The data are then saved.
4. Ending the Operation Period.

A) Click Process
• Select End of op per, a sub list appears

• On the sub list click New op Period. A dialog box appears.
• Click to tick the box to activate the Financial accounts in journal
• Click the black small triangle in the Financial accounts in journal list box to open the
list and select by clicking OD OTHER VOUCHERS
• Enter 1000xxx to 2999xxx in Account fr field
• Click OK
1000730 2999730
• A New Op Period (i.e. 2009) is automatically created and the program goes
automatically to the new period! Your are now in the New Year.
• To finish the end of year closing you have to go back to the year of closing.
• Move to the menu bar and click Window to open the Window menu list
• Click Op Period 2008 to switch back to the 2008 Op Period
B) Then now open the Process menu
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• Move the pointer over End of op per

• In the list that appears click Operating per closing
• Click OK to continue and initiate process
• A confirmation message box appears, click ok to close the message box
C) Then now open again the Process menu

• Move the pointer over End of op per, a list appears
• Click Closing statements… , a dialog box opens
• Tick the two small boxes by clicking inside each
• Chose OD for the closing Journal code from the Closing journal code list box
• Click OK, a Print dialog box appears with Print in pdf file option box already ticked
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• Click OK, a Save As dialog box opens

• Type in a file name and choose a storage location on your hard drive
• Click OK to save the closing statements
Note: You should make sure that all journals, account ledgers and final statements are also printed in
hard copy form. The .PDF-files of all what you have just saved (journals, statements, etc.) serve as data
safe but do not replace the needed hard copy.
13
14 APPLICATION EXERCISES
14.1 Exercise 1
1- Create a company with the following information and perform all the necessary settings in the
concerning your company section.
Company Name: Emeral Ltd
Activity: Retailer
Address: 70 Alburququi Avenue
Complement: B.P 3112
PC/Town: California /USA
Telephone: 0012378812387
Fax: 001372212817
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Email: emeralltd@yahoo.com
Site: http://www.emeralltd.com
2- Create the following accounts in the chart of accts section
Detail Acc Name Acc Type
1011 Uncalled up, subscribed Capital Detail
1012 Subscribed, called up and unpaid capital Detail
1013 Subscribed, called up and paid up capita Detail
103 Personal Capital Detail
201 Original Establishment Expenses Detail
211 Research and Development Expenses Detail
213 Softwares Detail
2211 Agricultural land Detail
2311 Industrial Building Detail
2411 Industrial Equipment Detail
2451 Automobile Equipment Detail
311 Stock of good A Detail
312 Stock of goods B Detail
4011 Suppliers Detail
4111 Customers Detail
421 Personnel Detail
443 State VAT Invoiced Detail
445 State VAT Recoverable Detail
4711 Sundry Debtors Detail
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4712 Sundry Creditor Detail
521 Local Bank Detail
5211 Bank X Detail
5212 Bank Y Detail
571 Head office Cash Detail
57111 Branch 1 Cash Detail
57112 Branch 2 Cash Detail
6011 Purchases goods Detail
6051 Water Utility Detail
6047 Office Stationeries Detail
6052 Electricity Detail
612 Transport on Sales Detail
6182 Transport Between Branches Detail
6281 Telephone Expenses Detail
6611 Salaries wages and Commissions for personnel Detail
6813 Depreciation of Fixed Assets Detail
7011 Sales of Goods within region Detail
7061 Services Sold Detail
3- Create the following total accounts
Class Acc No Acc Type
Capital 10 Total
Asset 2 Total
Stock 30 Total
Suppliers 40 Total
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Customers 41 Total
Personnel 42 Total
Bank 52 Total
Cash 57 Total
Expenses 60 Total
Revenue 70 Total
4- Create the following Cost Centres and link them to the various revenue and expense accounts
Acc No Acc Type Acc Name
60999 Detail Expense
70999 Detail Revenue
5- Create the following third party accounts
Acc No/Name Acc Type Acc Name Collective Acc
BILLO Supplier Brillot 4011

BLANC Supplier Jean Blanc 4011
CAMET Supplier Camet Jean 4011
CARAT Supplier Carat Sarl 4011
BRELO Supplier Brelo Sarl 4011
COLOMB Customer Colombe Diamonds 4111

DUPON Customer Dupon & Dupon 4111
EMERA Customer Emeraude SA 4111
DIRECTY Customer DIRECTY Sarl 4111
BLUE Customer Blue Diamond 4111
6- Create the following journals
Codes Journal Name
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PURCH Purchase Journal
BK Bank Journal
CH Cash Book
SALES Sales Journal
GJ General Ledger
PJ Position Journal
7- Create the following Tax Codes and attach to the various revenue and expense accounts.
Accs to
Tax Code Sign Name Tax Acc Rate % Attach
All Revenue
OPVAT Collected VAT Invoiced 4451 19.25% accounts
All expense
IPVAT Deductible VAT Recoverable 4431 19.25% accounts
8- Using the following trial balance of Emeral Ltd, record the following transactions in the any
journal of your choice.
Detail Acc Name Debit Credit
1011 Uncalled up, subscribed Capital 81,108,500
1012 Subscribed, called up and unpaid capital 13,400,000
1013 Subscribed, called up and paid up capita 1,070,000
103 Personal Capital 23,550,000
201 Original Establishment Expenses 4,550,000
211 Research and Development Expenses 560,000
213 Software 12,000,000
2211 Agricultural land 50,000,000
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2311 Industrial Building 25,000,000
2411 Industrial Equipment 67,000,000
2451 Automobile Equipment 6,710,000
311 Stock of good A 13,000,000
312 Stock of goods B 2,500,000
4011 Suppliers 11,000,000
4111 Customers 5,800,000
421 Personnel 1,028,000
443 State VAT Invoiced 6,000,000
445 State VAT Recoverable 2,500,000
4711 Sundry Debtors 4,500,000
4712 Sundry Creditor 5,000,000
521 Local Bank
5211 Bank X 25,500,000
5212 Bank Y 17,550,000
571 Head office Cash 6,000,500
57111 Branch 1 Cash 4,250,000
57112 Branch 2 Cash 6,700,000
6011 Purchases goods 25,450,000
6051 Water Utility 400,000
6047 Office Stationeries 200,000
6052 Electricity 1,230,000
612 Transport on Sales 1,250,000
6182 Transport Between Branches 450,000
6281 Telephone Expenses 500,000
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6611 Salaries wages and Commissions for personnel’s 10,000,000
6813 Depreciation of Fixed Assets 14,500,000
7011 Sales of Goods within region 65,000,000
7061 Services Sold 110,000,000
Total 312,628,500 312,628,500
9- From the previously entered transaction print out the following reports.
Trial Balance (8 Columns)
Balance Sheet
General Ledger
Profit and Loss Statement.
Journal
14.2 Exercise 2
You have just been recruited as the new accountant of MOLIVE & Co Ltd and you are given the
following information.
1. The following information was provided as concerns the balance sheet of MOLIVE & Co Ltd
(firm specialized in the purchases and sales of goods) on 31/12/2011:
Acc N0 Element Amount Debit Credit

Claims On Disposal Of Fixed Assets 13,800,000F
State, VAT Invoiced 7,600,000F
Deposits Received 9,310,000F
Original Establishment Expenses 4,500,000F
Customers 22,500,000F
Legal Reserves 7,400,000F
Industrial Equipment 30,000,000F
Shareholders, Dividends 8,250,000F
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Research And Development Expenses 6,000,000F

Banks, Cash Advances 13,950,000F
Suppliers 20,400,000F
Customers, Advances 10,000,000F
State, VAT Recoverable 8,000,000F
Sundry Creditors 9,200,000F
Personal Capital 71,460,000F
Agricultural Lands 25,600,000F
Banks 14,980,000F
Customers, Bills Receivable 8,900,000F
Borrowings From Banks 29,000,000F
Marketable Securities (Shareholders’ Stocks) 6,250,000F
Buildings And Fitting In Progress 16,500,000F
Suppliers Of Tangible Fixed Assets, Bills
Payable 25,000,000F
Giro Banks 4,600,000F
Retained Earnings (Debit Balance) 6,500,000F
Automobile Equipment 28,000,000F
Head Office Cash 5,000,000F
Personnel, Remuneration Due 8,360,000F
Advances For Tangible Fixed Assets 17,500,000F
Participation Securities 14,000,000F
Debentures Or Bonds 22,000,000F
Loans To Personnel 15,000,000F
Total
In the course of January 2012, the following transactions were carried out by MOLIVE & Co Ltd:
03/01/2012- Cash voucher No52-Expenditure:
➢ Doctor fees (800,000F)
➢ Salary due to personnel (600,000F)
➢ Entertainment expenses (500,000F)
06/01/2012- Credit invoice No56 sent to MAYA enterprise: post invoice trade discount
(6,000,000F)
09/01/2012- Cash voucher No 92-Receipt:
➢ Advances for goods ordered (7,750,000F)
➢ Commissions on sales (1,800,000F)
13/01/2012-Debit advice No301 received from NFC bank:
➢ Due date of a long term loan received from the bank:2,500,000F
➢ Suppliers of tangible fixed assets, bills payable: 6,000,000
➢ Working clothes (960,000F)
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➢ Deposit for a warehouse (400,000F)

16/01/2012-Debit invoice No 456 received from DINA enterprise with the following
items: goods (15,000,000F); invoice paid 1/5 by Giro bank cheque No259 and
the balance on credit
19/01/2012- Credit advice No963 received from BICEC bank:

➢ Short term loan from the bank (5,500,000F)
➢ Transport invoiced (2,000,000F)
➢ Cash deposit (3,000,000F)
22/01/2012- Debit invoice No204 sent to MOUNA enterprise with the following items: goods
(18,000,000F); invoice paid 2/3 by bank cheque No563 and the balance on credit
25/01/2012- Promissory note No82 received from TOCA enterprise with nominal value
(3,500,000F) and due date on 31/05/2010
28/01/2012-Credit invoice No635 received from MOUNA enterprise with the following items:
goods
(6,000,000F)
30/01/2012- Cash voucher No28-Expenditure:
➢ Interest on loans (70,000F)
➢ Lawyer fees (450,000F)
➢ Bank charges on shares (60,000F)
31/01/2012- Credit invoice No79 received from VONA enterprise with the following items: post
invoice cash discount (500,000F)
27/01/2012- Debit invoice No32 received from RANO enterprise: office equipment
(12,000,000F); invoice paid half by bank cheque and the balance on credit
Required: As the new accountant, you are required to change the accounting system of MOLIVE
& Co Ltd from Manual to Computerised accounting system using Sage 100 by doing the following.
1.1 Make out the balance sheet entries of MOLIVE & Co Ltd on 31/12/2012
1.2 Make the journal entries of the various transactions carried out by MOLIVE & Co Ltd in the
course of January 2011
1.3 Print the general ledger of MOLIVE & Co Ltd
1.4 Print the trial balance on 31/01/2010 of MOLIVE & Co Ltd
1.5 Print the third party reports(S/P Reports)
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14.3 Exercise 3
The following transactions were carried out by AB & Co Enterprise (a sole proprietorship
specialized in both industrial and commercial activities) in the course of December 2012:
01/12/12: payment received from a customer by bank cheque, 5,600,000F
03/12/12: salary due to personnel paid by cash, 2,300,000F
06/12/12: postage stamps paid by cash, 80,000F
10/12/12: rent of a warehouse received by postal or giro bank cheque, 1,000,000F
11/12/12: purchase of computer equipment on credit, 6,500,000F
14/12/12: short term loan received from the bank, 4,000,000F
17/12/12: sales of finished products on credit, 7,000,000F
18/12/12: gift to Bamenda general hospital by cash, 120,000F
19/12/12: additional cash brought by MOTA, 4,700,000F
21/12/12: fines for delay payment of VAT paid by cash, 160,000F
24/12/12: doctor fees paid on credit, 500,000F
25/12/12: pharmaceutical products paid by cash, 410,000F
26/12/12: payment of family allowances or benefits to national social insurance funds by bank
cheque, 1,400,000F
28/12/12: loan to PONI enterprise paid by cash, 6,000,000F
29/12/12: payment by bank transfer when due of a long term loan received from BICEC bank,
2,400,000F
30/12/12: cash discount received on credit, 2,000,000F
31/12/12: rent of a transport equipment paid by postal or giro bank cheque, 600,000F
31/12/12: electricity bill paid on credit, 900,000F
31/12/12: purchase of goods by bank cheque (3,000,000F) and on credit (2,000,000F)
Required:
1. Create a Sage accounting 100 file for AB & Co and
2. Make the accounting entries of these transactions in the cash journal
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3. Print out the following reports: Profit and Loss State, General Ledger
14.4 Exercise 4
Company Name: LAURISHA Sarl
Activity: Commercial Retailer
Address: 70 Commercial Avenue
Complement: B.P 375
PC/Town: Cameroon/ Bamenda
Telephone: 237 88 12 3871
Fax: 237 33 34 4545
Email: laurishasarl@laurisha.com
Site: http://www.laurisha.com
2- Create the following accounts in the chart of accts section
Acc No Acc Name Acc Type
52111 Detail
52112 Detail
52113 Detail
57110 Detail
57111 Detail
57112 Detail
1041 Detail
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1291 Detail
162 Detail
213 Detail
2221 Detail
235 Detail
2441 Detail
2442 Detail
2451 Detail
2752 Detail
2813 Detail
2835 Detail
2844 Detail
2848 Detail
2845 Detail
321 Detail
361 Detail
4011 Detail
4451 Detail
4492 Detail
4811 Detail
441 Detail
Codes Name
FR01 AFRITEC
FR02 MALT
FR03 CLUB 52 BAMENDA
FR04 AYABA HOTEL
FR05 SUNDRY CUSTOMERS
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4- Attache the following accounts to the following codes
Codes Accounts to Attached
FR01 4011
FR02 4011,4091,4094,4098,481
FR03 4111,4121,4161,4162,4191,4194,4198
Codes Journal Name
FAJ Fixed Asset Journal
Tax Code Sign Name Tax Acc Rate %
OPVAT Collected VAT Invoiced 4451 19.25%
IPVAT Deductible VAT Recoverable 4431 19.25%
7- Using the following trial balance of LAURISHA Sarl, record the following transactions in the FAJ
journal
Acc No Acc Name Debit Credit
52111 Atlantique Bank 24,832,000 0

52112 BICEC Bank Akwa 0 0
52113 Bicec Bank Bamenda 0 0
57110 Head Office Cash 4,726,000 0
57111 Bamenda 1 Cash
57112 Bamenda 2 Cash 0 0
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1041 0 71,822,000
1291 Net Loss tobe C/F 300,000 0
162 0 6,250,000
213 500,000 0
2221 Land for Building 12,000,000 0
235 Office 500,000 0
2441 2,500,000 0
2442 1,680,000 0
2451 Automobile 20,000,000 0
2752 Deposit for Electricity 21,000 0
2813 0 500,000
2835 0 210,000
2844 0 1,262,000
2848 0 900,000
2845 0 6,000,000
321 4,680,000 0
361 40,000,000 0
4011 55,030,000 79,800,000(1)
4451 0 0
4492 0 0
4811 0 0
441 0 25,000(2)
Total 166,769,000 166,769,000
(1)Amount owed to supplier AFRITEC payable on 02/03/12
(2)Amount owed to the tax center
8- You are given the following invoice from AFRITEC to LAURISHA Sarl received on the 15/01/12
AFRITEC
P.O.Box 555
yaounde
P.O.Box 621 Bamenda Debit

Invoice No: 2654 LAURISHA Sarl
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Due Date: 25/01/12 40,909

Ref Description Qty UP Amount TT
213 Server(1) 1 3,000,000 3,000,000

2442 Pentium IV(1) 60 500,000 30,000,000
Sage Software (1) 1 13,000,000 13,000,000
Gross 46,000,000
4451 VAT 19.25% 8,855,000
4492 Advance Payment on Purchase(2) 460,000
4811 Net Payable 55,315,000
(1) Consider these items as Fixed assets
(2) Imputed to Account 44921
Enter the data on the invoice in the various accounts in the accounting software.
9- From the transactions recorded print out the following reports
Balance Sheet
General Ledger
S/P Details
Journal
14.5 Exercise 4
Company Name: ELECTRICAL Ltd
Activity: Industrial and Commercial
Address: 16 Avenue ENS Street
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Complement: B.P 381
PC/Town: Bamenda/Cameroon
Telephone: 237 98 31 3325
Fax: 237 33 32 4567
Email: electricalltd@electrical.com
Site: http://www.electrical.com
1- Working from your OHADA Plan of Accounts, locate and Create the following accounts in the
chart of accts section in the Electrical Database. Include at least 2 accounts each for suppliers,
customers and personnel
Acc No Description
A CALLED-UP SHARE CAPITAL NOT PAID*
Intangible Assets
Development costs
Concessions patents licences trade marks and similar rights and assets
Goodwill
Payments on account
Tangible Fixed Assets

Land and buildings
Plant and machinery
Fixtures fittings tools and equipment
Payments on account and assets in course of Construction
Investments
Shares in group undertakings
Loans to group undertakings
Participating interests
CURRENT ASSETS
Stock
Raw materials and consumables
Work in progress
Finished goods and goods for resale
Payments on account
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Debtors
Trade debtors
Amounts owed by group undertakings
Other debtors
Bank
Cash in hand
Current Liabilities: AMOUNTS FALLING DUE WITHIN ONE YEAR

Debenture loans
Bank loans and overdrafts
Payments received on account
Trade creditors
Bills of exchange payable
Other creditors including taxation and social security
Long Term Liabilities

Debenture loans
Bank loans and overdrafts
Payments received on account 5
Trade creditors
Bills of exchange payable
Other creditors including taxation and social security
PROVISIONS FOR LIABILITIES AND CHARGES

Pensions and similar obligations
Taxation including deferred taxation
CAPITAL AND RESERVES

Called-up share capital
Share premium account
Revaluation reserve
Capital redemption reserve
Legal Reserve
Other reserves
2- Create the following total accounts
Class Acc No Acc Type
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Capital 10 Total
Asset 20 Total
Stock 30 Total
Suppliers 40 Total
Customers 41 Total
Personnel 42 Total
Bank 52 Total
Cash 57 Total
Expenses 60 Total
Revenue 70 Total
3- Create the following Cost Centers and link them to the various revenue and expense accounts
Acc No Acc Type Acc Name
60999 Detail Expense
70999 Detail Revenue
Acc No/Name Acc Type Acc Name Collective Acc
MARIE Supplier Marie and Co Ltd 4011

ELECTA Supplier Electa Sarl 4011
DARIEL Supplier Dariel Enterprise 4011
NIVES Supplier Nives Sarl 4011
MARINA Supplier Marina Shopper ltd 4011
COLINA Customer Colina Enterprise 4111

WASILA Customer Wasila Groupe 4111
EMENA Customer Emena Ltd 4111
DICITY Customer DICITY Sarl 4111
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MAGNA Customer MAGNA Sarl 4111
Codes Journal Name
PURCH Purchase Journal
BK Bank Journal
CH Cash Book
SALES Sales Journal
GJ General Ledger
PJ Position Journal
Accs to
Tax Code Sign Name Tax Acc Rate % Attach
All Revenue
OPVAT Collected VAT Invoiced 4451 19.25% accounts
All expense
IPVAT Deductible VAT Recoverable 4431 19.25% accounts
7- Using the following trial balance of Electrical Ltd, record the following transactions in a journal
Acc No Description Debit Credit
A CALLED-UP SHARE CAPITAL NOT PAID* 1,000,000
Intangible Assets
Development costs 2,000,000

Concessions patents licences trade marks and similar rights
and assets 3,000,000
Goodwill 800,000
Payments on account 500,000
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Tangible Fixed Assets
Land and buildings 59,200,000
Plant and machinery 50,000,000
Fixtures fittings tools and equipment 6,000,000
Payments on account and assets in course of Construction 20,550,000
Investments
Shares in group undertakings 15,000,000
Loans to group undertakings 10,000,000
Participating interests 20,000,000
CURRENT ASSETS
Stock
Raw materials and consumables 6,000,000
Work in progress 1,500,000
Finished goods and goods for resale 1,200,000
Payments on account 500,000
Debtors
Trade debtors 2,000,000
Amounts owed by group undertakings 2,500,000
Other debtors 4,000,000
Bank 2,600,000
Cash in hand 2,000,000
Current Liabilities: AMOUNTS FALLING DUE WITHIN ONE

YEAR
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Debenture loans 25,000,000
Bank loans and overdrafts 10,000,000
Payments received on account 20,000,000
Trade creditors 50,000,000
Bills of exchange payable 2,000,000
Other creditors including taxation and social security 5,400,000
Long Term Liabilities
Debenture loans 2,000,000
Bank loans and overdrafts 15,000,000
Payments received on account 5 5,600,000
Trade creditors 2,500,000
Bills of exchange payable 12,000,000
Other creditors including taxation and social security 3,250,000
PROVISIONS FOR LIABILITIES AND CHARGES
Pensions and similar obligations 2,500,000
Taxation including deferred taxation 4,400,000
CAPITAL AND RESERVES
Called-up share capital 10,000,000
Share premium account 7,000,000
Revaluation reserve 6,700,000
Capital redemption reserve
Legal Reserve 12,000,000
Other reserves 13,000,000
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Total 209,350,000 209,350,000
8- In the course of the year February 2012, the following transactions were carried out by
Electrical Ltd. Make the journal entries in the accounting file of Electrical Ltd.
2 Bought goods on credit from the following persons: Nives 610000; Dariel 214000;
Marina 174; Electa 345000; Marie 542000.
4 Sold goods on credit to: Colina 340000; Wasila 720000; Emena 1,152000.
6 Paid rent by cash 180000.
9 Emena paid us part of his account by cheque 340000.
10 Wasila paid us 720000 by cheque.
12 We paid the following by cheque: J Ward 610000.
15 Paid carriage by cash 38000.
18 Bought goods on credit from P Green 291000; S Gemmill 940000.
21 Sold goods on credit to G Boycott 810000.
31 Paid rent by cheque 230000
5 Cash sales 510000.
6 Paid wages in cash 110000.
7 Sold goods on credit to: J Snow 295000; K Park 360000; B Tyler 640000.
9 Bought goods for cash 120000.
10 Bought goods on credit from: G Byers 410000; P Lee 1,240000.
12 Paid wages in cash 110000.
13 Sold goods on credit to: K Park 610000; B Tyler 205000.
15 Bought shop fixtures on credit from Stop Ltd 740000.
17 Paid G Byers by cheque 700000.
18 We returned goods to P Lee 83000.
21 Paid Stop Ltd a cheque for 740000.
24 B Tyler paid us his account by cheque 845000.
27 We returned goods to L Frank 18000.
30 G Prince lent us 100,000 by cash.
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31 Bought a van paying by cheque 6,250000

5 Cash sales 610000.
6 Paid rent by cheque 175000.
7 Paid business rates by cheque 130000.
11 Sold goods on credit to: Colina Enterprise 805000; Wasila 480000; Emena 1,640,000.
17 Paid wages by cash 290000.
18 We returned goods to: Marie and Co 300,000; Marina 2700000.
9- From the above transactions recorded print out the following reports.
Balance Sheet
General Ledger
Profit and Loss Statement.
Journal
Abungong Elisha Abungong
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Sage Accounting 100 Manual 2012

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FLEXCOM INSTITUTE Sage Accounting 100 Manual

MERGER FOR EXCELLENCE

Sage Accounting 100

7.2 Creating a Journal without using the “Wizard Mode” ................................................. 31

1.1 What is computerized Accounting

Opening Screen Shot of SAGE Accounting 100

The methods adopted in computer-based accounting adhere to the fundamental principles of

1.2 Benefits of Using a Computerised Accounting System

1.2.1 Speed and Accuracy

1.2.2 Error Detection

1.2.3 Enhanced reporting

1.3 Computerized Accounting Books

1.4 Account Codes

In order to use a computerised accounting system efficiently and effectively, someone

1.5 Knowledge of Double Entry

2 Getting started with Sage Accounting 100

2.1 Creating a new database

Open Sage Accounting 100

Enter numbers of decimals Decide how

Define currency. XAF is the code for

Enter numbers of decimals Decide how to compute with Parameters

Click on browse and register the file name.

2.2 Open an Existing Database

• Open Sage Accounting 100

2.3 Copying an Existing Database

• Open Windows Explorer start/All Programs/Accessories/Windows Explorer

A Sage 100 Database has the ending “.mae”

3 Defining Accounting Structure

• Go to File/Concerning your company, click Identification Tab above

Go to File/Concerning your company, click Initialisation Tab above

a different quantity of digits a 0 has to be posted.

• Voucher No Management should not be ticked. Leave them open

➢ It is used to include names of members using the accounting network or accounting

• Type the person’s full address and validate with enter

• Go to: File / Concerning Your Company / Options / Account type

4.1 Creating an Account without using the” Wizard Mode”

• Open Structure/Chart of Accounts

• Choose Type Detail

4.2 Creating an Account using the “Wizard Mode”

• Open Structure/Chart of Accounts

An account number once entered can not be changed

4.3 Changing an Account

• Open Structure/Chart of Accounts

• Make the necessary changes

4.4 Deleting an Account

• Open Structure/Chart of Accounts

4.5 Creating an Account Total

4.6 Creating S/P Account

Select structure/S/P Chart

5 Cost Accounts (Cost Centers)

5.1 Creating a Cost Account

• Open Structure/Cost Chart

Create the following Cost Accounts (Cost Centers)

Center No Type Center Name

1016666 Detail Expenses

1026666 Detail Expenses

5.3 Creating a Cost Account Total

• Open Structure/Cost Chart

Create the following Cost Accounts Totals (Cost Centers)

Center No Type Center Name

7116 Total Expenditures

7117 Total Income/Revenue

5.5 Changing a Cost Account

• Open Structure/Cost Chart