Class:Eight Computer

Unit#3:Microsoft Excel
A. Tick the correct option,
1. a 2. b 3.b 4.c 5. c
6. d 7. b 8. b 9. d 10.b
B.True or Flase
1. T 2.F 3.T 4.T 5.F 6.F 7.F
Q#1:What is difference between a workbook and worksheet?
Ans: Worksheet: A worksheet is a single spreadsheet made up of rows and columns that
are further made up of cells that can be used to store data.
Workbook: A workbook is a collection of worksheets and is used mostly in a
professional environment.
Q#2:How can you resize a column in MS Excel?
Ans: Select the column or columns that you want to change.
On the Home tab, in the Cells group, click Format.
Under Cell Size, click Column Width.
In the Column width box, type the value that you want.
Q#3:Give example of any three built-in functions.
Ans: Sum Function The SUM function adds values. You can add individual values, cell
references or ranges or a mix of all three. For example: =SUM(A2:A10) Adds the values in
cells A2:10.
Min/Max Function:
Average sum Function:Click the cell to the right of a row or below a column. Then, on the
HOME tab, click the AutoSum down arrow, click Average, verify the formula if what you
want, and press Enter. When I double-click inside the cell, I see it is a formula with the
AVERAGE function.
Average Function: It provides the mean average values falling within the given
range.=Average (A1:A10)
Q#4:What are some ways formatting is used in MS excel?
Ans: Formatting: Once you have entered information into a spreadsheet, you can format it
with the help of some formatting elements.
Formatting is used to:
1. Change the style of your text.
2. Change the size of your text.
3. Make your text appear in bold.
4. Give the italics effect to your text.
5. Underline your text
6. Fill the cell with different colours.
7. Change the text colour.
Example of formatting:
1. Select a cell and fomat the number or text in it so that it appears in Bold
2. Add a border to a row.
3. Change the colour of two or more cells.
4. Select two or more cells and format their text to italics.
Q#5:Perform a calculating using SUM and AVERAGE functions.
Ans: Calculating using Sum Function:
The SUM function in Excel is perhaps the one that is used the most .The SUM formula
for adding four numbers from cell B2 to B6 will be written as:
=SUM (B2:B6)
Calculating using AVERAGE Function: Average function provides the means average of
the values falling within the given range.
Q#6: Create a chart in MS Excel to show the sales of a store per month.

1. Ans: Select the data for which you want to create a chart.

2. Click INSERT > Recommended Charts.

3. On the Recommended Charts tab, scroll through the list of charts that Excel
recommends for your data, and click any chart to see how your data will look.

If you don’t see a chart you like, click All Charts to see all the available chart
types.

4. When you find the chart you like, click it > OK.

5. Use the Chart Elements, Chart Styles, and Chart Filters buttons, next to the
upper-right corner of the chart to add chart elements like axis titles or data
labels, customize the look of your chart, or change the data that is shown in the
chart.
 6. To access additional design and formatting features, click anywhere in the chart
to add the CHART TOOLS to the ribbon, and then click the options you want on
the DESIGN and FORMAT tabs.

Q#7:Define Ribbon Tabs.

Ans: Ribbon: Microsoft Excel ribbon is the row of tabs and icons at the top of the Excel
window that allows you to quickly find, understand and use commands for completing a
certain task.
1. File Tab
It gives you a backstage view of all important commands and options that are related to the
files. It includes how to create a new worksheet, open a file, and save and print the files.
2. Home Tab
The Home tab is the default tab in Excel. It has the most frequently used options which
have different groups like a clipboard, font, alignment, number, styles, cells, and editing.
As, in the clipboard group, the cut, copy and paste commands are available. There is a font
group that includes multiple formatting, font styles, colors, and sizes.
3. Insert Tab
It helps you to insert different objects like pivot tables, images, charts, shapes, hyperlinks,
headers and footers, and special symbols in the sheet.
It allows you to insert the text box for adding the text and customize it by changing its
outline and color.
4. Page Layout Tab
This tab helps you to customize the layout by adjusting the margins of the page to print it
out.. It gives you access to select the orientation portrait and landscape.
The page layout tab provides you the option to remove the gridlines from the worksheet by
unselecting the view gridlines option.
5. Formula Tab
The Formula tab helps you in working with formulas and functions which are in the group of
function library.
Use the auto-sum function to sum, average, and count the values and to find out the
minimum or maximum value among the selected ones. The defined names group helps you
to create a named range.
6. Data Tab
The data tab has all the options that allow you to clean and manage data. From here, you
can access a power query that helps you to clean the data. Even it allows you to sort and
filter your data.
7. Review Tab
This allows you to spell check, translate the language, adding comments and notes to the
worksheet.
In the workbook statistics dialog box, you will get all the details of the current sheet and
workbook about the cells with data, the number of sheets, and the formulas that are used
in it.
8. View Tab
It provides you with several options to change the view from the workbook views- Page
Break Preview, Normal view, and Page Layout view. It allows you to hide or unhide the
Formula bar, and Headings from the worksheet.
With the freeze panes option, you can freeze the selected rows and columns.
Activate or Deactivate a Tab from the Ribbon
There are a few tabs that are not active on the ribbon by default, like, the draw and
developer tabs. And if you want to activate any of these, you can do it by using the
customize option. Below are the steps.
 First, right-click on the ribbon and select the customize the ribbon option.

 Now, the Excel options dialog box appears.

 From there, you can add any tab by selecting the check-in box under the main
tabs menu.

 In the end, click on Ok and this tab will appear on the ribbon.

If you want to remove any tab from the ribbon, for this just you can deselect the check-in
box of that tab.

Hide or Unhide the Ribbon in Excel

To expand the space of your worksheet, you can hide the ribbon from above.

 Right-click on the ribbon and select the Collapse ribbon button to hide it.

 Now, you’ll see the tabs only on the top of the window.

 To get it back again, right-click on the menu bar and unselect the collapse
ribbon button.

The shortcut keys to hide or unhide the ribbon from the computer are CTRL+F1 or in the
case of laptop users press CTRL + Fn + F1

Unit#4:Google Sheets
Tick the correct option;
1. c 2.c 3. d 4. a 5. a
2. 6. d 7. a 8. A 9. b 10. d
True or False;
 1. True 2. True 3. False 4. True 5. False 6.True 7.True
Q#1:What is Google Sheets?
Ans: Microsoft Excel. Google Sheets is a cloud-based web application that is often
compared to Microsoft Excel. While it can make collaboration easy and provides many of
the core spreadsheet functions of Excel, it is less ideal when specialized functions are
needed.
Q#2: Why do we use Google sheets?
Ans: With Google Sheets, you can create and edit spreadsheets directly in your web
browser—no special software is required. Multiple people can work simultaneously, you
can see people's changes as they make them, and every change is saved automatically.
Q#3: What are the applications of Google Sheets?
Ans: Application of Google Sheets:
Google Sheets is typically used for
1. Data Storage
2. Data analytic
3. Project management
4. Finance and accounting
5. Visuals and graphs
6. Programming
7. Print and download
8. Financial modeling
Q#4: How to create new sheets in Google Sheets?
Ans: Creating New Sheets in Google Sheets: Open the Sheets home screen at
sheets.google.com. Click New. . This will create and open your new spreadsheet.

Q#5:How to select multiple cells in Google Sheets?

Ans: Selecting Multiple Cells in Google Sheets:
To select a range of cells, click on the first cell in the range, then hold down the Shift key
and click on the last cell in the range. All of the cells in between will be selected. You can
then type in or format the cells as you would any other range.
Q#6: What are the formulas in Google Sheets? Write any three examples.
Ans: Formulas: A formula in Google sheets is used to do mathematical calculations.
Formulas are always start with an equal sign(=) typed in the cell, followed by you
calculation.
Formulas can be used for calculations such as:
=1+1
=2+2
=4/2
Formalas can take values and cell references as input.It is better to use cell refernces in
formulas instead of values.It is because, when you edit any value is the cell, the formula will
recalculate the result based on the cell reference.
Examples: 1. Let’s have a look at an example.
1. Type the value 2 in cell A1 and 4 is cell A2
2. Select the cell C1 and type (=)
3. Select the cell A1 Type (+)
4. Select cell A2 Press Enter key
You have successfully calculated A1 (2) + A2(4) =C1(6)
Following formula multiplies two values. =5*3 15
Following formula subtract two values. =10-8 2
Q#7:What are the differences between Google Sheets and Excel?
Ans:
Excel Google Sheets
Collaborate in Excel for the web Collaborate in real-time from Sheets
Share using Excel for the web or a Share directly from Sheets
shared workbook
Save automatically using SharePoint or Save automatically to Drive
OneDrive
Manage versions with History or Version Manage versions with version history
History in OneDrive
Add formulas and use Formula Add formulas and use formula
AutoComplete suggestions that appear as you enter
for suggestions text
Record macros or use VBE Record macros or use Google Apps Script
Create filters Create filters and filter views
Insert recommended pivot tables or Create pivot tables manually or
create one manually automatically with Explore
 Create charts manually Create charts manually or automatically
with Explore
Set notifications in OneDrive Set notifications in Sheets