25WaysToSaveBIG!

PresentedBy:MarshaJones,CMPCMMIncentiveWorks2011 TRANSPORTATION 1. Look into two-way transfers vs. shuttle. 2. Piggy backing transportationusing the same transportation for day & evening. 3. Evaluate all modes of transportation. Do a cost/benefit analysis. REGISTRATION 4. Pre-register your groupthe more info you can gather the more successful you can plan and budget. 5. Coincide sign-ups and registrations with contract release dates. FACILITIES & VENUES 6. Be aware of inclusions from venuesthey save you money. 7. Select venues with on-site food and beverage. 8. Negotiate staff and entertainment accommodation rates for suppliers and crew. CATERING 9. Find out what your overset is for F&B. Incorporate it into your guarantee. 10. Choose buffet or boxed lunches to save on labour costs. 11. Request a standard bar instead of premium bar. 12. If using tickets differentiate between alcoholic and non-alcoholic tickets. 13. Any food left over from breakfast (example) Danish, muffins etc. use at morning break. TECHNICAL PRODUCTION 14. Eliminate redundancy in equipment. Maximize its use during the program. 15. Get a quote on in-house providers and outside sources. 16. Lighting can be an extremely cost effective way to create atmosphere. DCOR 17. Use seasonal and domestic flowers. 18. Compare renting vs. buying. 19. Use candles, candles and more candles! Lots of look for little $$$. 20. Dont create ceiling displayslabour is costly! 21. Schedule installation/dismantle during regular hours as to not incur overtime charges. ENTERTAINMENT 22. Source local entertainers. 23. Carefully examine riders and technical riders. 24. Incorporate your preferred entertainment more than once throughout the program. 25. Choose a DJ instead of a live band.