Work Breakdown Structure and Project Schedule

Work Breakdown Structure and Project Schedule
Dick Burczyk Doug Sutton September 19, 2006
Work Breakdown Structure (WBS)

Our Project Definition
- Internet Search - Benchmarking - Constraints - Criteria - Brainstorming
Design
- Sketches - Rough Cost - Calculations - Computer Model - Decision Matrix - Constructability - Final Drawings - Material List
Procurement
- Purchase Mat'l - Fabricate Parts
Construction
- Sub-Assembly - Final Assembly - Testing
Assignments
- FMEA - Design Review - Budget - Ethics - Draft Proposal - Final Proposal - Proposal Presentation - Societal Impacts - Trade Fair - Final Presentation

A work breakdown structure is a deliverableoriented grouping of project elements that organizes and defines the total scope of the project
Source: PM BoK

What are the most important words?

Source: PM BoK

Deliverable-oriented
Source: PM BoK
Common WBS terms

Work Packages
Elements on the lowest level of the WBS Elements may exist below the work package for resource and/or detail task planning and tracking
Code of Accounts
Charge codes assigned to the various elements in the WBS

Used to organize the project for:
Scopes Schedules Estimates Charges
Breakdown can be based on: Contract strategy (disciplines) Areas of the project Sequence of work Other
WBS Tips
Name work packages (WBS elements) for hard deliverables
Something you can lay on the table
Limit the duration of work packages to one or two weeks
House Project
Site Work
- Clearing - Excavation - Underground Utilities - Foundation - Drywall - Landscaping - Drywall Texture - Interior Finish - Inside Plumbing - Electric Wiring - Exterior Finish - Brick Work
Inside Work
- Framing - Floor - Windows and Doors - Insulation / Sheathing
Outside Work
- Outside Plumbing - Roof - Shingles - Flashing
Work Breakdown Structure
House Project
Site Work
- Clearing - Excavation - Underground Utilities - Foundation - Flashing - Landscaping - Insulation / Sheathing - Windows and Doors - Brick Work - Drywall - Drywall Texture - Interior Finish - Exterior Finish
Architectural / Structural
- Framing - Floor - Roof - Shingles
Electrical / Mechanical
- Electric Wiring - Outside Plumbing - Inside Plumbing
Work Breakdown Structure

Concrete Canoe Project
- Canoe Casting Equipment - Canoe Form - Canoe Transportation Equipment - Collect Donations - Concrete Mix Design - Develop Practice Schedule and Workouts - Develop Promotional Package - Display Cutaway - Display Information - Display Structure
- Hull Design - Oral Presentation - Oral Presentation Props - Paper - Read Rules - Recruit Paddlers - Reinforcement Design - Set up Practice Course - Structural Analysis - Update Donors
Source: Oklahoma State University

Concrete Canoe Project Fundraising Design Construction Paddling Assignments
- Canoe Casting Equipment - Canoe Form - Canoe Transportation Equipment - Collect Donations - Concrete Mix Design - Develop Practice Schedule and Workouts - Develop Promotional Package - Display Cutaway - Display Information - Display Structure
- Hull Design - Oral Presentation - Oral Presentation Props - Paper - Read Rules - Recruit Paddlers - Reinforcement Design - Set up Practice Course - Structural Analysis - Update Donors

Concrete Canoe Project Fundraising
- Develop Promotional Package - Collect Donations - Update Donors
Design
Construction
Paddling
Assignments

- Develop Promotional Package - Collect Donations - Update Donors - Reinforcement Design
Design
- Hull Design - Structural Analysis - Concrete Mix Design
Construction
Paddling
Assignments

Design
- Hull Design
Construction
- Canoe Form
Paddling
Assignments
- Structural Analysis - Canoe Casting Equipment - Concrete Mix Design - Canoe Transportation - Reinforcement Equipment Design - Display Structure - Display Cutaway - Oral Presentation Props

Design
- Hull Design
Construction
- Canoe Form
Paddling
- Set up Practice Course - Recruit Paddlers - Develop Practice schedule and workouts
Assignments

Design
- Hull Design
Construction
- Canoe Form
Paddling
- Set up Practice Course - Recruit Paddlers - Develop Practice schedule and workouts
Assignments
- Read Rules - Paper - Oral Presentation - Display Information
. a process, a decision making process

Consumption Identify a Need Define the Goal
Distribution
Manufacture (Construction)
Solution Description
The Process: TheDesign Design Process - Multi-disciplinary teams - Multi-disciplinary - Highly integrated - Highly integrated - Iterative
- Iterative
Research
Task Specifications
Prototype Conceptual Design
Ideation
Analysis

Our Project Definition
- Internet Search - Benchmarking - Constraints - Criteria - Brainstorming
Design
- Sketches - Rough Cost - Calculations - Computer Model - Decision Matrix - Constructability - Final Drawings - Material List
Procurement
- Purchase Mat'l - Fabricate Parts
Construction
- Sub-Assembly - Final Assembly - Testing
Assignments
- FMEA - Design Review - Budget - Ethics - Draft Proposal - Final Proposal - Proposal Presentation - Societal Impacts - Trade Fair - Final Presentation
Why Do a Schedule, Anyway?
Why Do a Schedule, Anyway?

Eliminate or reduce uncertainty Improve efficiency of the operation Obtain better understanding of the project objectives Provide a basis for monitoring and controlling the work
Steps to Develop a Schedule

1. 2. Develop WBS for project Assign durations to activities associated with each work package in the WBS Enter durations in the scheduling program, not start and finish dates Designate selected activities as milestones 3. Develop the logic for the schedule Define the predecessor and successor activities for each activity on the schedule 4. Assign resources to the activities 5. Select report formats for updating and tracking progress
Schedule formats
PERT (Project Evaluation and Review Technique)
Requires three estimates of duration for each activity in the schedule Results in a statistical probability of the likelihood of achieving the schedule as planned Calculates a critical path
Longest duration path through the schedule Dictates the earliest completion date
Schedule formats
CPM (Critical Path Method)
Only one duration assigned to each activity Calculates a critical path
Schedule Plots
Activity on Arrow Diagram
1
B C
3 4 C
Activity on Node Diagram

A B
Network Diagram (Precedence)

ID 10 Activity A Dur 15 ES 09-21-04 EF 10-12-05 FF 5 Jim, Mary, Tom
Gantt Charts
A B C D
Scheduling Programs
Scheduling Calculations Microsoft Project Professional 2003
Assignment
Develop a Work Breakdown Structure for your project by Tuesday, 9/26/06 Include design and assignment related activities for BOTH semesters Second semester assignments are: Mid-term Review(3/8/2007), Spring Break(3/12-16/2007), Societal Impact Presentation(4/3/2007), Trade Fair(4/10/2007), and Final Presentation(5/1/2007) Develop a networked schedule for your project on MS PROJECT 2003 by Tuesday, October 3, 2006 Plot the schedule in both Network Diagram and Gantt chart format Show activity ID number, title, early start, early finish, duration, free float (slack), resources
References
Project Management Book of Knowledge; Project Management Institute; 1996 MS Project 2003 On-line Documentation

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Work Breakdown Structure and Project Schedule

Dick Burczyk Doug Sutton September 19, 2006

Work Breakdown Structure (WBS)

Work Breakdown Structure (WBS)

Work Breakdown Structure (WBS)

What are the most important words?

Work Breakdown Structure (WBS)

Common WBS terms

Work Breakdown Structure (WBS)

Limit the duration of work packages to one or two weeks