MORNING PRAYER
Dear Father in Heaven, we thank
you for this Day and for gathering us all
here. We humbly beseech you to keep
us all in your presence throughout this
orientation. Let all that we do, say,
think and feel be a solemn expression
of your holy will for each and every one
of us here today.
Keep us always humble in your
service, vigilant to Your prodding, and
joyful in your love. Amen
TODiaz
A SERVANTS PRAYER
Lord in this very hour I pray
For strength to live my day today
Teach me O Lord that I may be
The kind of man thou has made me
In serving others may I see
That I am only serving thee
Fit me O Lord in thy great plan
That I may be a better person.
TODiaz
DOH-PERFORMANCE EVALUATION
SYSTEM
A Workshop on the Whats, Whys,Whens and How
tos
TODiaz
DOH-PES Orientation
Performance - execution of an action; fulfillment
of a promise, claim or request
Evaluation - examination or judgment
System- a regularly interacting or interdependent
group of items forming a unified whole
TODiaz
DOH-PES Orientation
Performance Evaluation System
is an organized process of
looking into organizational plans
thereby linking them to
individual work objectives and
standards, and judging the
results over a specified period for
the benefit of the rater, ratee and
organization as a whole
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DOH-PES Orientation
Policies of PES
adheres to the principle of performance-based
security of tenure
operates on shared commitments and objective
measures of performance results
enhances productivity by using performance
targets and standards
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DOH-PES Orientation
Policies of PES
recognizes the role of multi stakeholders in the
objective assessment and feedbacking on
individual employee performance
promotes transparency and provides mechanism
for appeals and resolution of conflicts and/or
disagreements.
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DOH-PES Orientation
Objectives of PES
provides motivation and basis for incentives
enhances productivity
fosters improvement in efficiency and
performance
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DOH-PES Orientation
Top 10 Reasons Why PES fails
Supervisor lacks information
Unclear standards
Appraisal not taken seriously
Supervisor not prepared for PE
review
Both rater/ratee not honest/sincere
Supervisor uses ambiguous
language
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DOH-PES Orientation
TOP 10
Supervisor lacks appraisal skills
No ongoing performance
feedback
Not enough resources for
rewards
Ineffective discussion of
employee development
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DOH-PES Orientation
BUT
WE WANT
SUCCESS!
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DOH-PES Orientation
Personalities involved
Supervisor Rater
Employee Ratee
Peer rater
Subordinate Rater
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DOH-PES Orientation
Coverage
All first and second level
employees in the CO,
CHDs, Hospitals
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DOH-PES Orientation
Frequency
Every six (6) months,
specifically ending June 30
and December 30 each year
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June & december
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DOH-PES Orientation
Performance Evaluation Review Committee (PERC)
What is the PERC?
A select group of employees from
different levels in the organization
mandated to review, evaluate and
monitor the proper and fair
implementation of the PE System.
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DOH-PES Orientation
PERC Composition
Member\Location
Central Ofc
SOH
Agency Head
AS Director
HRM In-Charge
1st Level Rep
2nd Level Rep
*Division/Service Chief
Planning/Budget Head
Secretariat
CHD
* Heads of Division/Section/Department are automatically PERC
members during the review of staff under them
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Hospital
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DOH-PES Orientation
Responsibilities of PERC
1.
2.
3.
4.
5.
Review of Targets
Review of Performance Standards
Determination of Final Rating
Monitoring and Evaluation of
DOH-PES
Setting of Internal Rules and
Procedures
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Performance Evaluation Process
Agreement:
measures vs results
Performance
Delivery
Performance Goals
Setting
Continuing
review, feedback
and coaching
Career moves
Formal review
of contribution
and
competencies
Development needs
assessment and planning
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DOH-PES Orientation
Setting of Targets
Kinds of Goals/Targets
1. Business/normal
2. Improvement/Problem/
Special Project
1. Innovative
2. Training
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DOH-PES Orientation
TARGETS should be:
S
specific
M measurable
A
attainable
realistic
time-bound
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DOH-PES Orientation
Targets and Accomplishments
Expressed in measures of
1. QUANTITY
2. QUALITY
3. TIME
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DOH-PES Orientation
Targets and Accomplishments
1. Quantity
Physical units
Monetary units
Percentage units
Proportion units
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DOH-PES Orientation
Targets and Accomplishments
2. Quality
Percentages in terms of accuracy
Negatively as in percentages of
error
Number of allowed revisions
Number of received complaints
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DOH-PES Orientation
Targets and Accomplishments
3. Time
End of period (EOM/EOS/EOD)
Beginning of a period (BOD,
BOM, BOS)
Specific dates
Use of response time
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0
y2
l
u
03
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DOH-PES Orientation
Progress Review
Discuss status of targets, problems
encountered and ways to resolve
same
Discuss and agree on schedule or
modifications as may be necessary
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DOH-PES Orientation
Appraisal Meeting and Rating Proper
A. Enough lead time
1. Begin with positives
2. Give constructive criticism
3. Tie back to performance
objectives
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DOH-PES Orientation
Appraisal Meeting and Rating Proper
A. Enough lead time
4. Invite employee participation
5. Work out a jointly-agreed
development plan
6. Be realistic.
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DOH-PES Orientation
Mechanics of Rating
Description
Adjectival Rating
Performance exceeds
targets > 50%
Outstanding
Perf exceeds targets
by >25% - 49%
Very Satisfactory
Perf = 100% target or
exceeds up to 24%
Satisfactory
Performance of
51% - 99% of targets
Unsatisfactory
Performance of
50% and below of
targets
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Poor
Numerical
Equivalent
10
8
6
4
2
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DOH-PES Orientation
Components of Rating
Part I Performance has a weight of 70% of total rating
With Subordinate
Without Subordinate
Supervisor 60%
Supervisor 65%
Self 30%
Self 35%
Subordinate-10%
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DOH-PES Orientation
Components of Rating
Part II Critical Factors has a weight of 30% of total
rating
With Subordinate
Without Subordinate
Supervisor 70%
Supervisor 70%
Self 10%
Self 15%
Subordinate-10%
Peer 15%
Peer 10%
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DOH-PES Orientation
MECHANICS OF RATING
A. Time
Performance Standard
100 % task completed w/in 50% of the time required
100% task completed w/in 75% of the time required
100% task completed on time
51-99% task completed at the deadline
50% and below task completed at deadline
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Rating
10
8
6
4
2
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DOH-PES Orientation
MECHANICS OF RATING
B.
Quality
Performance Standard
No mistakes or deficiency
One or two minor errors or deficiencies
More than two minor errors or deficiencies
One or two major errors or deficiencies
Work not acceptable
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Rating
10
8
6
4
2
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DOH-PES Orientation
MECHANICS OF RATING
C. Quantity
Performance Standard
Target or quota exceeded by 50% or more.
Target or or quota exceeded by 25%.
Target or quota accomplished as expected.
Only 51-99% of target or quota accomplished
50% and below of quota or target accomplished
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Rating
10
8
6
4
2
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DOH-PES Orientation
Performance Evaluation for Employee without Subordinate
Targets/Results
Activity
QN
QL
To process leave
applications
19
80
19
80
To prepare and
release all Dos
within 48 hrs of
request
Total Rating
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Rating
Time
QN
QL
Time
Total
Sup
Sel
Sup
Sel Sup
Sel
Sup
Self
0 0
de def
fe ect
ct
W/i
n6
mo
s
W/i
n4
mo
s
10
10
10
10
26
28
0 0de def
fe ect
ct
W/
in
48
hrs
W/
in
72
hrs
10
10
22
24
14
16
20
20
14
16
48
52
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DOH-PES Orientation
Performance Evaluation for Employee without Subordinate
Rating
QN
QL
Time
Computation of rating
Total
Sup
Sel
Sup
Sel Sup
Sel
Sup
Self
10
10
10
10
26
28
10
10
22
24
14
16
20
20
14
16
48
52
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[Link] all Supv rating
>14+20+14 = 48 (a)
2. Divide (a) by number of items.
> (48)/(6) = 8 (b)
3. Multiply (b) by factor rating for Supv
> (8) * (.65) = 5.2
4. Multiply by PWA
>(5.2)*(.70) = 3.64 (d)
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DOH-PES
Orientation
Performance Evaluation for Employee without Subordinate
Rating
QN
QL
Computation of rating
Time
Total
Do the same for the Self-rating
Sup
Sel
Sup
Sel Sup
Sel
Sup
Self
10
10
10
10
26
28
10
10
22
24
14
16
20
20
14
16
48
52
TODiaz
[Link] all Self rating
>16+20+16 = 52 (e)
2. Divide (e) by number of items.
> (52)/(6) = 8.67 (f)
3. Multiply (f) by factor rating for Supv
> (8.67) * (.35) = 3.03 (g)
4. Multiply (g) by PWA
>(3.03)*(.70) = 2.12 (h)
5. Add (d) and (h)
>3.64 + 2.12 = 5.763
5.763 is the total rating for Performance.
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DOH-PES Workshop
Mechanics of Rating
Adjectival Rating
Outstanding
Overall Numerical
Rating
9.5 10.0
Very Satisfactory
7.6-9.49
Satisfactory
4.5-7.59
Unsatisfactory
3.0-4.49
Poor
<= 2.99
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DOH-PES Orientation
Timelines
Activity
Submission of
performance targets
Confirmation of targets
by PERC
Final PEFs
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Before
Evaluation Period
After
15 days
W/in 15 days
Not later
than 15 days
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