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Project Breakdown
Structure Creation

Project Planning Course Overview

Project Planning Overview

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Work
Breakdown
Structure

Logical
Network
Plan

Product
Anatomy

Estimation

Resource
Planning

Organic
Integration
Plan

Facilitating Processes

Time
Schedule

Budgeting

Project Planning Result

Project Planning Pre-conditions

Project
Breakdown
Structure

Integration
Plan

Risk Management

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Purpose

The Project Breakdown Structure (PBS) defines all Work

Products, produced by a project.

The purpose is to first focus on what the project shall

produce, not the activities to perform.

Input & Output

INPUT

Product Requirements Specification

Project Breakdown Structure from earlier versions of the product and previous
projects, if available

Know-how from experienced personnel

Architecture

Organizational Demands

OUTPUT

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Project Breakdown Structure including;

Technical Product Breakdown Structure

Management Product Breakdown Structure

Quality Product Breakdown Structure

The PBS is used as input when defining the Work Breakdown Structure later in the
planning process.

Work Products

A project always delivers tangible things like documents, code,

models, executables, plans etc. which all are Work Products.

Some examples;

Customer deliverables

Software components

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design models, prototypes, tools etc.

Management artifacts

source code files, DLLs, executables etc.

Development components

software on a CD-ROM, user documentation etc.

plans, budgets, progress reports etc.

Quality assessment artifacts

test results, inspection reports etc.

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Project Breakdown Structure

The Project Breakdown Structure should identify all Work

Products of the project and the final product.

The highest level represents the total set of Work

Products.

At the lowest level every Work Product is either a

Management Product, a Technical Product or a Quality
Product.

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Req 6
Req 7
Req 8

X
X
X
X
X
X

Req 9
Req 10

WP 10

WP 9

WP 8

Req 3

Req 5

WP 7

Req 2

Req 4

WP 6

WP 5

WP 4

WP 3

Req 1

WP 2

WP 1

Requirement-Work Product traceability matrix

Management Work Products

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The Management Work Products are those that;

Assist in project management and control issues

Gives the answer to the business requirements

Typical Management Work Products are;

Requirement specifications

Project plans

Risk list

Status reports

Budget specification

Project (gate) assessments

Minutes of meetings

Technical Work Products

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The Technical Work Products are;

Project deliverables, i.e. the final product

Intermediate products needed during development

The answer to the technical requirements

Typical Technical Work Products are;

Hardware and Software

User documentation

Prototypes

Design models

Education products

Testing products

Executables

Quality Work Products

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The Quality Work Products;

Exists to define, assure, verify and record quality issues

Gives the answer to the quality requirements

Typical Quality Work Products are;

Test records

Inspection (review) records

Error (problem) reports

Follow-up reports

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Summary

The Project Breakdown Structure is a tree structure reflecting the

Work Products on all levels produced by a project.

The Project Breakdown Structure should contain all the items

included in the final product, needed to build the final product and
needed to support the development of the final product.

The Work Breakdown Structure is later identified by defining what

activities are needed to produce the Work Products to the required
quality.

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Revisions
Rev.

New Slide (N)

Slide (S)

Description

Date
Dept./Init.

04

All

Update from Version C

2004-01-08/ Fredrik
Ekdahl

05

Page17

Planning package should not include the

work product picture redrawn

2005-01-12 / Christer
Persson

Relation between PBS & WBS

WBS

Work
Product

How

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What

PBS

Activity
Planning
Package
Description

Planning Package