MEETINGS

Introduction

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 MEETINGS

Introduction

The Ideal Meeting is two ; with one absent

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PARAMJIT SHARMA
 MEETINGS

Meetings can be Introduction

Ineffective

Divisive
Yet they should be
USEFUL
Boring

Waste of time

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 MEETINGS

Introduction
WHAT IS A MEETING ?

It is a group of people,
Gathered together to
Discuss, Debate or Decide..

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 MEETINGS

Introduction
WHAT IS A MEETING ?

Every meeting must be

Planned, considered & conducted
With an eye on how it can be made to
go well. Alternative can create chaos

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 MEETINGS

WHAT IS A MEETING ? Introduction

So whether the meeting is

Large or small

Formal or Informal

Long or Short

It must be well run-with attention to details-if it

is to have a real Chance of being successful

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 MEETINGS
WHAT MEETINGS CAN DO ?
Introduction
Meetings are form of communication
& can be used to.
•INFORM
•ANALYSE OR SOLVE PROBLEMS
•DISCUSS & EXCHANGE VIEWS
•INSPIRE OR MOTIVATE
•COUNSEL OR RECONSILE CONFLICTS
•OBTAIN OPINION OR FEEDBACK
•PERSUADE
•TRAIN OR DEVELOP

Object is to prompt decision ,action or change-

with goal in mind
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 MEETINGS
THE COST OF MEETING
Introduction

Whatever meetings may be able to do—they do at a COST

COST OF TIME FOR

•Venue
•Equipments Preparation
•Refreshments Getting there
•Time Attending

Potential value of meetings be weighted against the costs

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 MEETINGS
DANGERS
Introduction

WHAT A BAD MEETING CAN DO:

Waste time
Waste money
Divisive
Lower morale
Breed politics
Create chaos
Divert attention
Slow down progress
Platform for talkative/disruptive

End up making bad decisions ; or in tears

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Alternatives To Meetings

•An Executive Decision

•The Memo, Letter, Fax

•The Telephone

•The Video Teleconference

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 Meetings
Why Meetings Fail ?
Introduction

•It was Unnecessary

•The Purpose Was not Clear
•Was Badly Planned & ill Planned
•Held In Poor Environment
•It was disrupted
•wrong people participate-right are absent
•Inadequate Chairman
•Nothing was decided

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 MEETINGS
DESPITE THE DANGERS
Introduction
MEETINGS
•Keep the people informed & up to date
•Provide chance to be heard
•Allow contact with others
•Can enhance informal communication
•Provide opportunity for personal relations
•Can broaden learning & experience
•Create involvement with others
•Are social gatherings

GOOD MEETINGS ARE USEFUL…

BAD MEETINGS CAN BE A DIASASTER
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Perfect meeting

•PURPOSE
•AGENDA
•PARTICIPANTS
•CHAIRPERSON
•AGREED ACTION
•FOLLOW UP
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10 Key ingredients of
successful meeting
Clarity of Mandate, Participation Productivity & forward
purpose, protocol & etiquette movement
issues & process

Flexibility & creative Quality discussions & Openness, listening &

thinking Decision making collaboration

Balance, inclusion & Shared responsibility Variety and a light

equality touch

Logistical Support

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