Business Work Flow

Business Work Flow

Content:
1.Disadvantage of Paper based flow of work.
2. Definition of Work Flow and Connection with Exchange Server or Out Look.
3.Requirment of Integration with Official Inbox.
4.Process Flow diagram.
5.Example of Leave approval.
9.Work flow Terminology.
a) Event
b) Task
c) Object
d) Work Item
e) Agent
10. Work Flow Steps.
11.Work flow Graphical View.
12. Summary.
13.Thanks
Business Work Flow

Requirement of Business Workflow :To Overcome

The Disadvantage of Traditional Flow of Work
 Business Work Flow

Disadvantage of paper based flow of work in office environment…

1.Lack of Transparency : There is no easy way to know the status of the leave
application whether Approved or Not. Probably have to inquire the superior whether
he has approved the
Request or not . There is no easy way to track the Application Status.
2.Long lead times: Paper based approach takes more time to complete a job.
3.Lack of Deadline Monitoring: Who Knows? The manager might just be sitting on
that particular task for too long time. There is no mechanism in place to ensure that
the persons perform the tasks within the time span.
4.High Cost: Paper based workflows are very costly and the movement of
information does not take place at right time .
 Business Work Flow

Work Flow-”The right work is brought in the right

sequence in right time to the right person”

How to Use it?

SAP Workflow can be linked with Microsoft Outlook

or Lotus Notes.
Each step of business transaction can be easily
monitored and Process are completed from the
beginning to the end.
 Business Work Flow

Requirement to integrate with Official inbox:

Usually executable work item (e.g. Information to be

transfer) are received in Workflow inbox. User might
forget to check their SAP inbox, but they check their
regular office mail. Workflows work item can be linked
with mail exchange server via SAPconnect ( This provides
all in one gateway between SAP and Mail server) , So the
user get the information in their regular official inbox .
 Business Work Flow

Process Flow
 Business Work Flow

Example
Business Work Flow

Brief Overview Of SAP Business Work Flow

EVENT
Object Business Workplace

TASK WORK ITEM

Workflow
Terminology

AGENT
WORK FLOW

STEP RULE
Business Work Flow

Event
 Business Work Flow

Task

Work Flow
Method Logic

An SAP Workflow Task represents an activity. It serve a purpose here. For Ex. Revise Absence
notification, Approve absence notification. The task approve absence notification perform a
business function. Submits the relevant absence notification to manager and on approval, it
changes the status to approved and so on. (ex. FORMABSENCE)

How does it perform in this function. It follows the logic created inside the method of an
object type. So in simple terms, a work flow task refers to method of an object type.
 Business Work Flow

Example Of Object
Notification Number
Key
Data Object detail.

Attribute Created by,

Enter on
Task

Methods Create, Approve

Logic
Event Created , Deleted

An Object is a specific Instance of Object Type . So, If an User Created a Leave Application
Form Object of Type FORMABSENCE ,an instance with a unique number (say 100001) is
created.
Standard Task :30000365(Wf_abscr)->FORMABSENCE(Object Type)->Create(Method)->Created(Event)
Business Work Flow

Work Item
Work Item

Workplace SAP Inbox Mail

Notification Manage

Business Work place is like work area that an SAP user

can carry out the Business Process.

The request that the message received by the superior

(who takes the decision) is called Work Item.
 Business Work Flow

Agent

An Agent is a person who takes the decision on the work item. In our
example, manager is the agent of the workflow task ‘Approve absence
notification’ . In work flow we set it in Work flow Iniciator.(WI_iniciator)
 Business Work Flow

Work Flow Steps

A work flow consists of steps arranged in a sequence. A step in general refers to Business
Activity. A step can therefore refer to an activity where it refer to a task.

Task

User decision

Document from Template

STEP

Loop
Condition
Send mail
Fork
 Business Work Flow

Work Flow Works Like..

Work Flow Start

Existence Check: Material

Condition :Is Store Material?

User Decision : Un-flag Material User decision :Flag Material

Yes No No If Yes: Send mail

Work Flow End

 Business Work Flow

Notification of absent work flow

Notification of Absence Created Work Flow Start
Creator

Approve? User Decision

Superior

Approved Rejected

Revise?

Set Flag Container

No Yes Yes

Sent Long Text Revise

Delete

Sent Deleted Revised

Loop

No Yes

Work Flow Terminate

Work flow End
 Business Work Flow

Two Step:
Work flow triggered at the time of
leave request create by The
Requester: Event

Mail Send to the Immediate Boss for approval

1St level Approver Approve? Decision by Immediate Boss

Yes No

Mail send to the HOD for Mail to the requester :

Approval Please check the updated leave status in ESS
2nd Level Approver

Yes No

Mail to the Mail to the requester :

requester : Please Please check the updated leave status in ESS
check the updated
leave status in ESS
 Business Work Flow

Workflow Summary :-

1.Work flow means flow of work may be from one person to another
person. In fact it is sequence of connected activity or exchange of
information from one user to another in a sequential manner at the right
time.
2.Work flow engine automate business process.
3.Work flow can be triggered by an Event.
4.Work flow contains sequential steps.
5.Task intern refers to a methods of a work flow to implement a specific
logic.
6. Steps can also refer to user decision, and other programmatic control.
Business Work Flow

Thanks..

imanimesh09@gmail.com