LE ROUGE TRENDZ PVT.LTD.

INFORMATION SYSTEMS PROJECT

PRESENTED BY GROUP - A
 COMPANY PROFILE
• The company was registered in 2007 by MR. RAMNIK MOTA.

• The company deals in textiles and garments retailing.

• 22 retail outlets.

• Suppliers.

• The top 5 clients - Essar House, T.M.C, Hindustan Construction

Company and Thane Janata Sahakari Bank.

• In all 184 employees out of which 102 employees work in the

tailoring division.
 INFORMATION SYSTEMS
Information systems comprise of:
• Hardware
• Software
• Data
• Applications
• Communication
• People
 SHOPER(POS)
• Shoper Point of Sale
(POS) is a versatile
software solution for
retail businesses.
• It is helpful in managing
all inventory and sales
needs of a store.
• An additional interface
from Shoper to Tally 9.
 HIGHLIGHTS OF SHOPER(POS)
• Billing, sales return, cancellation of bills and
exchanges.

• Counter cash accounting.

• Goods inwards recording and price tag

generation.

• Miscellaneous stock transaction recording.

 NEED FOR SHOPER(POS)
Earlier UDYOG was used for managing the
systems, the problems faced were:
• Manual data entry
• DOS based program
• Process of billing very slow
• Possibility to tamper with the data
• Complicated and time consuming process
 ADVANTAGES
• Complete solution for retailing.
• Secures the data from being tampered.
• Helps in understanding the product of maximum
demand.
• Helps in interpreting the loyal and bulk buyers.
• Availability of stock as on the present date.
• Gives bifurcation of sales into cash, credit and credit
cards.
• Gives a report the account receivables.
• Gives the trend of sales, profits and costs, not only of a
particular year but many years.
 PROCESS
• Create item master of new products and vendor
catalogue for new suppliers.
• Automatic stock entry.
• Creation of purchase journals
• Automatic updation of stock by recalling PT file
• Creation of sales journals
• Auto updation of stock after sales.
• Creating of payments made/received
• Auto updating of accounts
 INPUT DOCUMENTS
• Purchase transaction file
• Stitching form
• Debit note and credit note
• Customer requirement form
• Bank settlement statements
• Tax invoice - Supplier
PURCHASE PROCESS
SALES PROCESS
ADVANTAGES TO THE EMPLOYEES
• Employees are well informed
• Reduce the burden on employees
• Saves time as manual entries are negligible
• Sales improvement by setting achievable
targets.
• Understand the customer needs and their
preferences.
 ADVANTAGES TO MANAGEMENT
• Management is able to get relevant trends of
the current business.
• Easy and efficient decision making.
• Optimum utilization of resources.
• Increases efficiency in terms of productivity.
• Easy accountability as it linked with Tally.
• Cash flow management.
 ADVANTAGES TO CUSTOMERS

 
• Helps the customer to get what they want.
• Easy re-order of goods.
• Quicker billing, thus the customers do not
have to wait for long.
 ADVANTAGES TO SUPPLIERS

 
• Facilitates more orders for the suppliers
• better management of stock.
• Management the receivables, thus payment is
made on time.
• Facilitates less of return, better stock
management.
 EXECUTIVE INFORMATION
SYSTEM
• To facilitate and support the information
• Supports decision-making needs of senior
executives
• Provides easy access to both internal and
external information
• Helps in meeting the strategic goals of the
organization
• The reports required for EIS are:
 Sales and Purchase report
 Cash flow management report
SALES REPORT
CASH FLOW MANAGEMENT
 DECISION SUPPORT SYSTEMS (DSS)
• Serve the management, operations, and planning
levels of an organization
• Help to make decisions, which may be rapidly changing
• Knowledge-based systems
• Helps decision makers compile useful information
• Helps to identify and solve problems and make
decisions
• The reports required are:
 Accounts receivables report
 Stock management report
ACCOUNTS RECEIVABLE REPORT
STOCK REPORT
MANAGEMENT INFORMATION SYSTEM
• Documentation of activities that were planned and
executed
• Planned system of collecting, processing, storing and
disseminating data
• Providing information in the form needed
• Helps to carry out the functions of management
• The reports required are:
 Customer preference report
 CRM report
 MEASURES OF SUCCESS
 The success of the project will be based on the below
points being fulfilled:
 
 Help in reducing the man power/headcount in the
accounts department.
 Help in reducing work pressure on the employees and
also accounts department.
 Help in increasing sales, as the report will be able to
help better stock management, better customer
satisfaction.
 Help in reducing prices of raw materials.
 TRAINING REQUIRED

• Training at software
developers office.

• Training at own office

 LINK WITH OTHER SOFTWARES
• Shoper is linked with excel. The shoper
generates a report which shows the sales
made by each employee.
• Shoper is a part of tally. Thus, accounting
becomes simpler and easier.
• Linked with Measurement software –
measurement to billing.