ROLE OF INFORMATION

TECHNOLOGY IN AN ORGANISATION
CONTENT
Information System
What is information system?

An information system is any combination

of information technology and people's activities
using that technology to support operations,
management, and decision-making. In a very broad
sense, the term information system is frequently used
to refer to the interaction between people,
algorithmic processes, data and technology.
Management
What is management?

Management in all business areas and organizational

activities are the acts of getting people together to
accomplish desired goals and objectives efficiently and
effectively. 
Role of IS in Management
Management means to achieve desired objectives
efficiently and effectively, IS helps us to do this.

IS used in management is know as Management

Information System
 MIS

Management Information System

Management: It is the process
by which managers create, direct,
maintain and operate purposive
organization through systematic,
coordinated co-operative human
effort.
Information: Information consists
of data that have been retrieved,
processed or other wise used for
informative or inference purposes,
argument or as a basis for forecasting
or decision making.
System: System can be described
simply as a set of elements joined
together for a common objective.
Example: organization is a system,
and the parts are divisions,
departments, units etc. are
subsystem.
MIS is an integrated user machine system,

for providing information,

to support the operations,

management analysis and

decision-making functions.

The system utilizes computer hardware and software,

manual procedures, models for analysis, planning,
control, decision making and database”.
MIS COMPONENTS
Data gathering
Data entry
Data transformation
Information utilization
FUNCTIONS OF AN MIS

Collect data
Store and process data
Present information to managers
Role of MIS
The role of MIS in an organization is compared
to the role of heart in the body. The information
is the blood and the MIS is the heart.
MIS satisfies the diverse needs through a variety
of systems such as query system, analysis system,
modeling systems and DSS.
MIS helps the clerical persons in the
transaction processing and answers their queries
on the data pertaining to the transaction, status
and reference on a variety of document.
The MIS helps the junior management
personnel by providing the operational
data for planning, scheduling and control,
and help them further in decision making
at the operations level to correct an out of
control situation.
The MIS helps the middle management
in short term planning, target setting an
controlling the business functions.
The MIS helps the top management in
goal setting, strategic planning and
evolving the business plans and their
implementation.
MIS plays the role of information
generation, communication, problem
identification and helps in the process
of decision making. The MIS,
therefore, plays a vital role in the
management, administration and
operations of an organization.
Fundamental Roles of IS in Business
ORGANIZATION AND INFORMATION
EXTRNAL LOW

TOP
MGMT
SOURCES OF STRUCTURED
INFORMATION INFORMATION
MIDDLE
MGMT

OPERATIONAL
MGMT
INTERNAL
HIGH
ORGANIZATION STRUCTURE
Impact of MIS
MIS creates an impact on the
organization’s functions, performance
and productivity. With good MIS
support, the management of
marketing, finance, production
becomes more efficient.
MIS helps the manager to be alert by
providing certain information indicating
the probable trends in the various aspects
of business. The manager’s attention is
brought to a situation which is exceptional
in nature, inducing him to take an action
or a decision in that matter.
MIS creates another impact in the organization which
relates to the understanding of the business itself. The
MIS begins with the definition of a data entity and its
attributes.
MIS calls for a systemization of the business
operations for an effective system design.
Since the goals and objectives of the MIS are the
products of business goals and objectives, it helps
indirectly to pull the entire organization in one
direction towards the corporate goals and objectives by
providing the relevant information to the people in the
organization.
Each age has its own tool. The New
Economy’s central tool is
Information Technology… just as
automation was the central tool for
the Industrial Revolution
The need to master the use of Information
Technology – in the broader sense of Information
and Communication Technologies – is not negotiable,
it’s the world’s direction
Information Technology is multidisciplinary and
you need to identify the portion you wish to “swim in”
Information Sciences, Telecommunications,
Networks, Computing and Emerging Technologies
have converged to provide this generation with a tool
with which we can acquire appropriate skills, e.g
leadership
The Internet remains the world’s largest library,
encyclopedia and resource centre rolled into one.
Explore it, study the content, meet with the living and
the dead who lived your dream, and shorten the
distance between you and knowledge
Don’t just get, give. Contribute your own quota to the
world’s pool of leadership skills by uploading content
to the web.