5S TRAINING

GETTING TO KNOW YOU

■ Kindly state:
– Name, Nickname, Department
– Your Self-description using ‘S’
– Expectations in this training
TRAINING OBJECTIVES

■ At the end of this session, WE are expected to:

– Define and understand what 5S means
– Enumerate and explain the 5S in its correct order
– Odentify 5S-related concerns in your work place
– Conceptualize and implement suggestions that would solve or at least
minimize disorder in your workplace
TOPICS FOR DISCUSSION:

■ Objective of 5S Principles
■ 5S Principles/Philosophy
■ 5S Benefits/Merits
■ Method of 5S Implementation
■ 5S Good & Bad Examples
Objectives of 5S Principles

■ To create a work environment which is safe, healthy, productive, has high quality,
comfortable for employees to work, use only the required sources, easy to manage &
profitable.
5S PHILOSOPHY

■ Productivity comes from the elimination of “MUDA”

■ Attack the root cause of the problem, not just the symptoms
■ Requires the participation of EVERYONE!
■ Acknowledge that the human being is not perfect
MERITS/BENEFITS FROM 5S

■ Creates clean, healthy & safe working environment

■ Eliminate various kind of Muda
■ Improve work efficiency
■ Increase employee moral & motivation
■ Contribute in work management
TYPES OF 5S

■ Soft – refers to work systems and procedures

Examples:
- Sharing of responsibilities
- Office organization & procedures
- Filing systems
- Meetings
- Greetings
TYPES OF 5S

■ Hard – refers to the work environment

Examples:
- Desks, lockers, equipment, parts, materials
- Temperature, humidity
- Lighting
- Noise levels
- Layout
- Ergonomics
5S Terms

JAPANESE ENGLISH
Seiri Sorting
Seiton Systematize
Seiso Sanitize
Seiketsu Standardize
Shitsuke Self-discipline
SEIRI (Sort)

■ Why is my desk getting messy?

■ Seiri is an art of throwing
SEIRI (Sort)

■ Separate unnecessary items from the necessary items within your work area.

KEYPOINT:
Keep what is IMPORTANT,
NECESSARY and USEFUL!
Sort Items into 3 Categories:

■ Most frequently used (daily)

■ Less frequently used (1x/month or quarterly)
■ Items which will probably never be used
GUIDELINES WHEN TO DUMP

■ Is it a duplicate?
■ What is the date?
■ Do I need this or really want it?
■ How often will I refer to the information?
■ Is the info current and relevant?
■ Do I have time to read this?
■ Does someone else have this information?
GUIDELINES WHEN TO SAVE

■ It is the only copy

■ Replication would be very difficult
■ You will need to refer to the information again soon
■ You are required by law to keep it
■ It is an integral part of the client or project
SEITON (Set Things in Order)

■ How long is your PATIENCE?

■ It is a way of eliminating search.
■ Establishing a neat layout so that you can always get just as much as what you need
when you need it.
Where do we need to organize?

■ Racks and Shelves

■ Cabinets
■ Storage bins
Arrange necessary items according to:

■ Flow of operation
■ Frequency of use
■ Minimum movement of user
3 Keys to Organizing:

■ Anybody/immediately
– Can see
– Can take out
– Can return
SEISO (Sanitize)

■ Eliminating trash, filth, and foreign matters to for a cleaner work place.
■ Cleaning is a form of inspection.
SEISO (Sanitize)

■ STEPS:
– Put aside at least 5 minutes before and after work for cleaning
– Divide zones and decide on exact area of responsibility of each Team Member.
– Assign a weekly or monthly 5S Day
SEISO (Sanitize)

■ Treat office properties as family treasure

SEIKETSU (Standardized)

■ Keeping things organized, neat and clean even in personal and environment aspect.
■ Institutionalizing everything that was implemented.
SEIKETSU (Standardized)

■ Use visual control tools.

– Build competitive environment
– Welcomes constructive criticism
SEIKETSU (Standardized)

■ Examples of Visual Control Tools

– Storage Space Lines
SEIKETSU (Standardize)

■ Examples of Visual Control Tools

■ Item and Shelf Identification
SEIKETSU (Standardized)

■ Examples of Visual Control Tools

■ Labels
SHITSUKE (Self-Discipline)

■ Doing the right things as a matter of course

■ Treat your workplace like your second home.
■ Managers & Supervisors should lead by example.
SUMMARY

■ 5S Explanation