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SAP BI Connector
Synch enterprise data between
SAP BI and Microsoft Excel
Example use case: Leverage Excel to
perform one-time analysis on SAP BI
reporting data
Duet Enterprise for Microsoft
SharePoint and SAP
Present SAP transactional data in
SharePoint UIs
Example use case: present SAP leave
request/approval in SharePoint
SAP NetWeaver Gateway
productivity accelerator for
Microsoft
Update and analyze SAP data from
within Microsoft Office
Example use case: include SAP purchase
data in SharePoint collaboration process
 Increase SharePoint Efficiency/Functionality
Collaborate in Context with SAP
(e.g. FI/CO, MM, HCM, SRM, CRM) Give SharePoint users access to SAP data and related unstructured content
and enable them to perform simple process steps

SAP-run
Business Improve SAP Process Efficiency
Processes
Let SAP users easily find, add or edit SharePoint content from within a
Preserve/Destroy business process (e.g. work orders, maintenance manuals, regulatory
submissions, etc..)
Create/Capture

Store/ Strengthen Governance and Compliance

Secure
As part of the leading system of record, SAP-relevant content needs to be
Review/
Collaborate
managed with equivalent control
– Integrated, centrally-managed access controls
Access/Distribute
– Records management (physical and digital) integrated with content/ data
retention policies
– Complete data and content archiving
 Business Suite SharePoint
The world’s market The world’s market-leading
leading process engine collaboration platform

Extended ECM
The world’s market-leading enterprise
content management system
Integrates SharePoint content with SAP
Objects, and makes it available through Improves
multiple UIs
Collaboration and
Presents SAP-related content and data in a
SharePoint UI
Process Efficiency

Archives SharePoint content and places under

enterprise retention management controls Extends Control
Restricts site proliferation and Governance
 SAP metadata information
displayed in Widget Web Part

Link to SAP GUI, Business

Relationships, Recent
Changes displayed in
Business Workspace
Widget Web Part
content displayed in
Enterprise Library
Web Part
 SAP GUI and SAP NW BC

SAP Business SAP CRM and SAP SRM

SAP NetWeaver® Portal Workspace

MS Windows Explorer

MS Outlook and MS Office

SAP, Microsoft and OpenText at Anglian Water
• Anglian Water had disparate information systems to
manage asset documentation.
• SAP, OpenText and Microsoft teamed up to deliver a
solution to connect business data, process and
content and integrate SAP Plant Maintenance with
SharePoint
• Deployed over 5,500 seats in the past 2+ years for
internal and external users
Marquee Clients in North America
Solution and Benefits
• Improve access and remove information silos (e.g., by
linking customer relationship management to work
orders)
• Align information management with business
programs and processes
• Effect significant behavioral and cultural change within
the organization, resulting from more resource-
efficient information management
• Reduce regulatory risk with a single point of truth for
documentation history, versioning and audit trails
• Implement corporate retention, archive and disposal
policies and corporate naming standards in support of
compliance
• Anglian Water is saving 4,500 hours of work time
for its employees per week through improved
maintenance and material management processes
Link to Case Study
 Reduced business process efficiency

Content related to SAP SAP GUI users have no

processes filed in SharePoint access to content filed in
without business context SharePoint
information
HR Production

Often unclear if SAP related Asset Inability to find such

content is up to date; danger
of content duplication
Business context information
often added manually,
getting out of sync with SAP
metadata
Finance Management content amongst growing
volume of overall
Legal
Sales & SharePoint content
Customer Marketing
Service &
Support SAP related content not
retained for legally required
duration, or kept too long

Increased legal and compliance risk

 Increased legal and compliance risk

ERP data underutilized; not Data without content

leveraging investment = hinders eDiscovery
unstructured collaboration processes
processes
HR Production

No insights of SAP users into Asset Enterprise Search issues,

unstructured information, no Finance Management which repository holds
single version of the truth related content
Sales &
Legal
Customer Marketing
SAP data not used in context Service &
with unstructured Support Lack of auditability and
information business insight

Lack of business context

•

•
 Customer

Integrated
Customer
Support

Jointly
Extensive Aligned
Product Advice
Testing
 Employee File Travel Receipts Invoice Extended ECM Content Portal Site & Digital Asset Document
Mgmt Mgmt & OCR Management Management Portal Content Management Presentment
and OCR for SharePoint Management

Automate HR File Automate receipt Minimize data Best-of-breed Collaborate and Powerful Intranet/ Optimized Automate
administration handling and capture effort and ECM with unique work with SAP Extranet, management of document
and enable self streamline human SAP integration related content in document Mgt, 7 8 media assets
rich generation and
service scenarios expense intervention and process Microsoft collaboration, personalization
support. SharePoint. authoring and Integrate media
management (e.g. billing)
Streamline publishing into marketing
process
accounts payable Enterprise Information communications
embedded into
processes Records Governance for SAP NetWeaver
Management SharePoint Portal and Document
Content, DoD Enterprise Presentment
5015.2 and VERS Workspaces add on
certified Records
Management
Document Access Business
360 degree information access Correspondence

Archiving
Secure, compliant, cost-efficient storage of information

LOB specific Solutions Horizontal Platform Products

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www.opentext.com/powerof3
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