ORGANIZING

ENGINEERING MANAGEMENT

Jherson R. Fortes
Bryan C. Manalo
 OBJECTIVE OF THE REPORT

To discuss the definition of organizing.

To show what does organizing do in managing/management .
Discuss organizing importance.
Discuss the organizing techniques.
 WHAT DOES ORGANIZING MEANS?

“ARRANGING”
“Organizing is a function by which the concern is able to define
the role positions, the jobs related and the co-ordination between
authority and responsibility”. -Chester Barnard

“synchronization and combination”

 ORGANIZING IN MANAGEMENT

involves developing an organizational structure

and allocating human resources to ensure the
accomplishment of objectives.
 PURPOSES OF ORGANIZING

• Divide work to be done into specific jobs and Departments.

• Assign tasks and responsibilities associated with individual.
• Coordinates diverse organizational tasks.
• Clusters job in to Units.
• Establish relationship among individuals , group , and departments.
• Allocates and deploys organizational resources .
 ORGANIZATIONAL STRUCTURE

defines how activities such as task allocation,

coordination and supervision are directed toward the
achievement of organizational aims.
 FOUR APPROACHES FOLLOWED FOR DESIGNING
THE ORGANIZATION STRUCTURE OF THE
ORGANIZATION.

Functional approach - It groups activities under the

major headings such as production, marketing, finance,
and personnel etc. It is a logical approach.
Geographic approach - which groups the
activities and responsibilities according to the
geographical location.
Production line approach - This approach
assembles the activities of creating, producing,
and marketing each product into one
department.
Customer approach - groups activities and
resources in response to the needs of specific
customer groups.
 ORGANIZING PRINCIPLES

Principle of specialization - the entire work of the organization is to

be shared among the subordinates based on their qualifications,
abilities and skills.

Principle of functional definition - all the work in the organization

is to be fully and clearly described to the managers and
subordinates.
Principles of supervision or span of control – the span of control
shows the number of employees that a single manager can handle
and control efficiently.
Principle of scalar chain - chain of command or authorization in which
there is minimum wastage of resources, communication is unaffected,
overlapping of work is prevented, and this facilitates effective
organization.
Principle of unity of command – As per this principle, one
subordinate is accountable to only one superior at one time.
 NATURE OF ORGANIZING (PROCESS OF
ORGANIZING)
● Identification of activities
● Grouping of activities
● Accumulation of resources
● Defining hierarchy of positions
● Assignment of jobs
● Establishing authority and responsibility relationship
● Evaluation of performance
 IDENTIFICATION OF ACTIVITIES

Enterprise must perform different activities to

achieve definite objectives.
 GROUPING OF ACTIVITIES

Identified activities must be classified on the basis of

common nature and should be put at one group or
subgroup.
 ACCUMULATION OF RESOURCES

Resources are essential for smooth functioning of an

enterprise.
 DEFINING HIERARCHY OF POSITION

Hierarchy of authority is formed on the basis of

degree of responsibility and accountability.
 ASSIGNMENT OF JOBS

Assignment of right jobs to the right persons develops

the practice of specialization and efficiency among
them. ● Minimizes wastage of materials, breakdown of
machines and equipment and supervision cost.
 ESTABLISHING AUTHORITY AND
RESPONSIBILITY RELATIONSHIP

For systematic functioning of managerial function it is

essential to establish authority and responsibility
relationship of all the employees from top level to
subordinate levels.
 EVALUATION OF PERFORMANCE

Facilitates to compare actual work completed with

planned estimation and to take corrective measures if
actual work completed it not in accordance of planned
work.
After implementation of plan it is essential to evaluate
actual work completed.
 IMPORTANCE OF ORGANIZING

• Specialization
• Well defined jobs
• Clarifies authority
• Co-ordination
• Effective administration
• Growth and diversification
• Sense of security
• Scope for new changes