Business Communication

and Report Writing

Application Letters:

• Application letters are an essential document for applying to any

institute, job, bank, visa etc addressing the concern authority. The
matter of this particular kind of letters must be constructed
proficiently yet with a professional approach so that it becomes
successful in grabbing the reader’s attention. Such a document must
be constructed by incorporating few noteworthy factors which would
help to present the same in an effective way. They are as follows:
Application Letters:
• Accessibility: The application letter must document its purpose in
detail so that it becomes convenient for the concern authority to
access it. Moreover, as this document is designed for serving essential
purposes, it is necessary to mention the actual intention clearly.
• Authenticity: Such letters are always used for official purposes;
therefore, it is essential to ensure that the document must be framed
with complete authentication. Any misappropriate statement or
suppression of fact might lead to serious implications in future.
Application Letters:
• Relevance: Generally, vague and ambiguous documents do not
receive much acceptance from the concern authority. Therefore, it is
quite essential to outline the relevant yet indispensable points lucidly.
Apart from these few factors, one must be careful about the language
and its way of presentation. One must remember that an application
letter designed in ad-hoc approach can deter the interest of concern
authority.
Types of job applications:
There are two types of job applications:
• Solicited Application Letter
• Unsolicited Letter
Types of job applications:
Definition:
The main difference between a solicited application letter and an
unsolicited one is whether a company receiving the letter announced a
job opening or not. If a company announced an opening, the letter is
considered solicited because it was requested. However, if a company
had not asked for applications, the letter is considered unsolicited.
Types of job applications:
Goal:
The goal of a solicited application letter is to obtain an interview for a
specific job position which the writer mentions in the letter. For
example, the writer states that she is applying for the accounts payable
clerk position that is open. When a person writes an unsolicited letter,
she hopes that the company has any position, within a certain area,
available. This letter is more general and the writer states that she is
applying, for example, to any type of managerial position within the
company.
Qualities of a good job application

• Brief and concise

• Relevant
• qualification and experience
• Work experience
• Mention of part time work
• Formatting
• Paragraphs
• Headings
• Bullets