Finance Xcellence Series 5

– SOP 3 Budgeting Process (ITS)

 A series of engagements:
Finance Xcellence Series
 IT Cost

 Allocation Keys

 SAP User Roles

X
IT  IT Recharges

 CoPlan 2018

F S  SOP 3 Budgeting Process

2017  True Up 2017

 One Pager

 Business Cases

 Others
2
Finance Xcellence Series

1. Finance Cycle

X
IT
2. SOP 3 Timetable & Process

F S 3. Key changes on budgeting

template
 QPR 3 2017
2017  CoPlan 2018

3
Finance Cycle in a Year
SOP 1 SOP 2 SOP 3

Feb - Mar Apr - Jun Jul Aug - Sep Oct Nov - Dec
Budgeting
QPR1 2017 QPR2 2017 2018 Pricing QPR3 2017 2017 True Up True Up Billing
cycle
CoPlan 2018 CoPlan 2018

Monitoring Apr Jul Oct Dec - Jan

& Control Q1 Close Q2 Close Q3 Close Q4 Close

Budget Holder’s involvement

SOP 3 - Budgeting Process

SOP 3 COST RECHARGES

cover 2 Financial Periods

BOTTOM Up BOTTOM Up
QPR 3 2017 ie, Actual Jan to Jun ie, Revise recharges for
+ consumption based
Forecast July to Dec ONLY
18 Aug to 28 Aug

TOP Down BOTTOM Up

CoPlan 2018 ie, update the CoPlan ie, Revise recharges for
2018 template consumption based
ONLY
8 Aug to 16 Aug
 S&OP3 2017  Key dates

28 Aug 6-7
Sep
15 Sep 22 Sep 4 Oct 6 Oct 16 Oct

We are here!
Key Changes in SOP 3 template
- QPR3 2017
Incorporate Charge
to Change
requirements
Key Changes – QPR 3
(i) Charge to change
1. Charge to change column -> input
in “CATS” timesheet
(i) Select employee name : Grade,
location, activity type, daily
rate will be automatically
populated

(ii) Select Project WBS & Stage

(iii) Input no. of days working on

the project : cost will be auto
calculated based on daily rate

**note : max of 19 days per month

8
Key Changes – QPR 3
(ii) Inter GSD Income & Charges

1. Inter GSD Income + Charges

(i) Inter GSD Income is

automatically flow from “inter
GSD Income & Charges tab”
(ii) Blank tab are being blocked for
input.

2. Recharges = TCO
- For tax transfer pricing
documentation

9
Setting the principle - Recharges

1) Allocation Key
As agreed with Central Tax, the allocated key for true-up :
 IT Users  Average 2017 Q1 – Q3 user count
 SAP Users  Average 2017 Q1 – Q3 user count
 Consumption Based  QPR 2 2017 data (unless exception agreed with Finance)

2) QPR 3 End Market Income / Recharges

- Serve as a base for True Up 2017 recharges to end market (net of charge to change)
- Comparison will be performed against CoPlan 2017 recharges and issue additional invoices/credit note
at legal entity level
Key Changes in SOP 3 template
- CoPlan 2018
Addtional Charge
to Change
requirements
Charge to Change template – CoPlan 2018

1) 22 Aug - Finance to distribute Charge to Change template (CATS)

2) 28 Aug - BH to submit if applicable

Q&A