Sales Department Server Cash Receipts Warehouse Shipping Department

Customer Customer
Stock
Customer Customer Produce Stock Release
Order Sales Invoice Check Release
Inventory
Shipping Log Remittance
Cash Receipts Advise
Stock Prepare Goods
Release for
Review and Shipment
Record Cash
Update Receipts
Sales Order/ Pick Goods
Cash Rec and send to
System Shipping Prepare Packing
Customer
Remittance Slip and BOL
Order
Check Advise A
Packing
A Slip
Update Inventory
BOL
Bank

Carrier

Gambar 1, PT. Ponjay Cat Sales

Order and Cash Receipts
Procedures
 Customer
Customer Num Name Street City State Zip Credit Limit Sales Rep

Sales Invoice
Invoice Number Customer Num Amount Due Sales Date Due Date Remit Num

Cash Receipts
Remit Num Invoice Number Customer Num Amount Payment Date

Shipping Log
BOL Num Invoice Num Ship Date Carrier

Gambar 2, PT. Ponjay Cat Sales and Cash

Receipts Files Structure
 Cash
Warehouse Server Accounts Payable Receiving Department
Disbursements

Supplier Supplier

PO file Review AP For

Vouch Pay Payments Due
Review and Packing Slip
Update Inventory Invoice
Vendor
Rec Report
Chk Register
Check

3 Way Match
Set up AP
Prepare Rec
Purchases/
Purchase Sign and Report
Payment
Order Distribute
System
Check

A
Supplier Check
A

Supplier
Rec Report Rec Report
Listing Listing

Gambar 3, PT. Ponjay Cat Purchases

and Cash Disbursement Procedures
Inventory
Product Num Description Unit Cost Sale Price Quan On Hand Reorder Point Value at Cost Market Value

Employee
BIRTHDATE BONUS COMM EDLEVEL EMPNO EMP_ADDR EMP_CITY EMP_STATE EMP_ZIP

FIRSTNME HIREDATE JOB LASTNAME MIDINIT PAY_PER_PERIOD PHONENO SALARY SEX WORKDEPT

Vendor
CITY LAST_ACTIVE NAME VEN NUMBER REVIEW_DATE

STATE STREET ZIP

Chk Register Gambar 4, PT. Ponjay Cat

Expenditure Cycle File Structures
Chk Num Voucher Num Ven Num Chk Amnt Pay Date

Voucher Payable
Voucher Num PO Num Ven Num Sup Invoice Full Amount Disc Amnt Due Date Chk Num

Receiving Report
RR Num PO Num Product Quantity Ven Num Rec Date

Purchase Order

PO Num Date Product Quantity Cost Ext Cost Ven Num RR Num