What is a memo?

Memorandum means 'to be remembered’.

A memo / memorandum is a type of
communication commonly used in
businesses.
A memo is generally is not as formal as a
written letter. However, it is certainly not
as informal as a personal letter.
 Purpose of a memo
 Memos are sent to colleagues and
co-workers.
 A memo is used as a written
reminder or to convey a short
proposal or some basic information.
 Subject line summarizes & identifies
purpose
Opening states purpose concisely
End memo with action, information,
dates/summary of message/closing
 To inform decisions, actions.
To remind someone of action which is
required
To provide information of any kind
No courtesy titles are necessary on
memos
Don’t forget reference and date
No complementary close is necessary
Don’t forget enclosures
Avoid being abrupt or impolite
Avoid over politeness
Memo format / template
Memorandum
To Frank Gates, Branch Manager
From Derek Hall, Managing Director
Ref DH/LPO
Date 20 March 2011
SUBJECT: Visit of new Sales Director
I will be taking Mr. James Hudson, Our new Sales Director,
to visit all our Northern branches during week
commencing 27April.
Our visit to branch will be on Monday 27 April and we
expect to arrive at 1000.
Please arrange for a brief tour to be conducted in the
morning followed by a meeting with you.
Please confirm the above arrangements as soon as
possible.
To:XYZ(Marketing Manager)
From: ABC(GM,Accounts)
Date: 20 January 2014
Subject: absent from____
You remained away from duties on 15
December 2013.Please note that you have
not earned salary and emoluments for the
said period.
Date Period
15 December 2013 9 Am to 5 Pm

CC: GM(Marketing)