Basic Training Course for Outfit Advisor

Boy Scouts of the Philippines

OUTFIT ORGANIZATION
AND ADMINSTRATION

Es/yfs/wbh/cml/tobs2000
 HOW TO ORGANIZE AN OUTFIT
Three phases of organizing a Outfit
Sponsorship: The institution should be committed
to the Senior Scouting program.
Leadership: Prospective parents should be properly
oriented on the program and on their roles. Outfit
Advisor should be selected and properly trained
for their roles in the Outfit.
Membership: Weekly Crew meetings should be
started, so with the monthly Outfit meeting. The
Outfit should be properly installed with a charter
presentation and with a follow-up after the Outfit is
organized.
BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000
 Organizing a New Outfit
The following step should serve to guide
whoever will be charged to organize an
Outfit.
1. An institution or responsible group of
citizen expresses a desire to organize an
Outfit in a letter or a call to the Local
Council.
2. The Scout Executive confers with the head
of the institution or group of citizens,
explaining the responsibility of
sponsorship.
BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000
 3. The institutions agrees to adopt the SENIOR
Scouting Program.
4. An organizing committee, selected by the
Institution, meets to plan the organization of the
Outfit.
5. The appointment of an Institutional Coordinator
and a Outfit Committee composed of a chairman
and 2 to 4 members is finalized by the organizing
committee.
6. The Outfit Committee meets in consultation with
the Institutional Head and/or the Institutional
Coordinator to appoint the Outfit Advisor and
his/her Assistant.
BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000
 7. The boys who will be members of the Outfit
are recruited. Similarly, the Crew Leader are
recruited from a Scout Outfit.
8. The Institutional Coordinator files the
application for chartering the Outfit.

Three Steps in Chartering a New Outfit

a. Application for charter with the signature of
each adult.
b. Individual application for each boy member
c. Payment for registration of each boy and
adult.
BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000
 9. The Local Council, through the
Municipal/District Scouting Committee,
prepares the Outfit Advisors for installation.
The boys are assisted to meet the
Membership Badge Requirements prior to
investiture.
10. Upon approval of their application, the
Outfit sponsoring institution receives a
charter and the members of the Outfit
Committee, Institutional Head, Institutional
Coordinator, Outfit Advisor and the boy
receives their annual membership certificate
in an investiture and installation ceremony.
BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000
 Organization of a Senior Scout Unit
Two Kinds of Senior Scout Outfit:
1. Special Interest Outfit – an Outfit involved in only one
particular field of specialization.
a. Sea Scout Outfit – Sea based
b. Land Scout Outfit – Land based
c. Air Scout Outfit – Air based

2. Wide Interest Outfit – an Outfit with crews involved:

- in two (2) or three (3) fields of specialization,
- an Outfit with two (2) Sea Scout Crews and two (2) Land
Scout Crews,
- an Outfit with one (1) Air Scout Crew, one (1) Sea Scout
Crew, and two (2) Land Scout Crews.

BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000

 SPONSORING INSTITUTION
Institutional Scouting
SPECIAL-INTEREST
Committee
-CHAIRMAN- SENIOR SCOUT OUTFIT
OUTFIT ADVISOR Asst. OUTFIT ADVISOR
Air Scouts,
Senior Crew Leader Sea Scouts
Land Scouts
Outfit Outfit Outfit
Scribe Treasurer Quartermaster

SOCIALS OUTDOOR SERVICE VOCATIONAL

PROG-MAN PROG-MAN PROG-MAN PROG-MAN

CREW CREW CREW CREW

Crew Leader Crew Leader Crew Leader Crew Leader
Asst. CL Asst. CL Asst. CL Asst. CL
Scribe Scribe Scribe Scribe
Treasurer Treasurer Treasurer Treasurer
Quartermaster Quartermaster Quartermaster Quartermaster
Cheer Leader Cheer Leader Cheer Leader Cheer Leader
Hike Leader Hike Leader Hike Leader Hike Leader
Grubmaster Grubmaster Grubmaster Grubmaster

BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000

 Sponsoring Institution
Institutional Scouting
WIDE-INTEREST
Committee
-CHAIRMAN- SENIOR SCOUT OUTFIT
OUTFIT ADVISOR Asst. OA
Land Scouting • The School
Air Scouting • Principals
Senior Crew Leader
Sea Scouting • Asst. Principals
• Head Teachers
Outfit Outfit Outfit • Faculty Staffs
Scribe Treasurer Quartermaster
• Community
• Community Leaders
SOCIALS OUTDOOR SERVICE VOCATIONAL • Chairman
PROG-MAN PROG-MAN PROG-MAN PROG-MAN
• Councilors
• SK & Council
AIR SCOUTS
Crew Leader
LAND SCOUTS
Crew Leader
LAND SCOUTS
Crew Leader
SEA SCOUTS
Crew Leader
• Parish Church
Asst. CL Asst. CL Asst. CL Asst. CL • Parish Priest
Scribe Scribe Scribe Scribe
Treasurer Treasurer Treasurer Treasurer • Pastors
Quartermaster
Cheer Leader
Quartermaster
Cheer Leader
Quartermaster
Cheer Leader
Quartermaster
Cheer Leader
• Lay Ministers
Hike Leader Hike Leader Hike Leader Hike Leader
Grubmaster Grubmaster Grubmaster Grubmaster

BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000

 Organization of a Senior Scout Unit
A Outfit is divided into four (4) sub-units called CREWS
each headed by a Crew Leaders. A crew has a minimum
of six (6) and a maximum of eight (8) members. It is
organized as follows:
1. Crew Leader
2. Assistant Crew Leader
3. Crew Scribe
4. Crew Treasurer
5. Crew Grubmaster
6. Crew Quartermaster
7. Crew Hikemaster
8. Crew Cheer Leader

BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000

 OUTFIT RECORDS
1. Outfit Record Book – advancement/achievement of each
SS; Badges awarded; attendance of SS at Crew and Outfit
meetings, record of dues.
2. Outfit Financial record – handled by AOA for
administration; contains Outfit’s income and
expenditures.
3. Outfit Program Plans -

OUTFIT REPORTS
1. Application form
2. Outfit Charter
3. Advancement Report
4. Report on Boy Scout graduated to
the Outfit
5. Outfit Advisor’s Annual report
BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000
There must be an APPROVED PROGRAM of ACTIVITIES.

BTC-OA – The SCOUT

es/yfs/wbh/cml/tobs2000 IDEALS Es/yfs/wbh/cml/tobs2000
 OUTFIT FORM

REGISTRATION ADVANCEMENT
FORM FORM

BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000

 ANY QUESTIONS?
Boy Scouts of the Philippines
Eastern Visayas Region
NORTHERN SAMAR Council

Basic Training Course for Outfit Advisors

Training Presentation Material
OUTFIT ORGANIZATION AND ADMINISTRATION

THANK YOU!
BTC-OA – The SCOUT IDEALS Es/yfs/wbh/cml/tobs2000