Professional Documents
Culture Documents
Improvement Projects
Tom Sonde
PIHRA 2012 Annual Conference
Tuesday, August 28, 2012
Tips & Pointers for Conducting Process
Improvement Projects
Agenda
Introduction
Business Process
Reegineering
Management (BPM)
Benefits
Payroll Administration
Compensation
Processes
Training
Talent
Management Recruiting
Agenda
Introduction
Process Reviews
Process Reviews
Benefit (2)
Expense
available for
Payroll System transfer VAC
system Excel Spreadsheets
Risk Management - Life, Health, Dental Expenses are turned into a text RollOver Monthly
file then transferred Report sent to
Report of all Departments Changes are input into the VAC departments
enrollment is sent on Excel Spreadsheet Disbursement System VAC System is
return hard copies (5)
Health Enrollment to departments for Spreadsheet is sent to updated
to Risk
Database with all update/correction which calculates Controllers
Management for
employee health, chargebacks office
changes
life and dental data
Understand 80 / 20 Multiple
Data / Paper
Current Processes Rule Departments
End-to-End
Processes
Don’t Assume
End-to-End
Processes Review all inputs and outputs
Question what the data is needed for
Determine it’s accuracy
Question what users or other departments
do with the data
Ask the user what they would like in the
ideal world
Question if the frequency is appropriate
Key Steps when Sitting with a Process Owner -
Question Every Activity
Agenda
Introduction
Anyone that requires access to data should have the appropriate access
Ideally access should be provided electronically rather then on paper
Access to Data
Access to data should be timely
User Manuals, Develop user manuals, policies and procedures that cover the entire process
Policies & rather then a “How to use the software” solution
Procedures
New Technology
Who’s to Blame
Best Practices
Technology
Process
Agenda
Introduction
Visioning
Strawman
Your Logo
Tips & Pointers for Conducting Process
Improvement Projects
Agenda
Introduction
Communicate
Politics • Communicate positive
Management
Build Alliances
Quick Wins
• Fix the easy things first • Win over adversaries
• Gain traction • Make IT part of the team
• Get Finance involved
Resources
• Make sure the proper resources are on
the team and that there is an adequate
budget with realistic timelines
Executive Sponsorship Plays a Key Role
Support Leadership
Provides funding, Provides direction,advice
appropriate resources and and credibility
opens doors when
necessary
Executive
Sponsorship
Values Stick
Sets the tone, Provides the appropriate
communicates the leverage when necessary
importance of the project
to the organization
Carrot
Provides rewards and
incentives for success
It is important to Understand why People are
Resistant to Change
Potential
Threat
It is important to Understand why People are
Resistant to Change
Potential
Threat
Fear of the
Unknown
It is important to Understand why People are
Resistant to Change
Potential
Threat of
Threat Obsolescence
Fear of the
Unknown
It is important to Understand why People are
Resistant to Change
Potential
Threat of
Threat Obsolescence
Potential
Threat of Fear of
Threat Obsolescence Something
New
Potential
Threat of Fear of
Threat Obsolescence Something
New
your project
Improvements are Easier to Address then Many
Believe
Set aside five to ten hours over the course of a week or two
and see what you can uncover!
Free “How to”
Helpful Hints for Improving the
Productivity of HR
Tom Sonde
T is a principal with Silver Road Solutions, a management consulting firm specializing in helping HR
organizations be more productive. He began performing process improvement work while at The Dun &
Bradstreet Corporation. He subsequently worked at KPMG Consulting and was VP Global Business
Transformation at Misys where he redesigned their global HR processes during an SAP implementation.
Tom has extensive experience in helping organizations improve productivity. He has written several articles
on this topic including: Finding the Hidden Values in HR Systems, which appeared in Human Resources
Executive magazine.
For additional information regarding improving the productivity of HR system please visit SilverRoad.net
(973) 722-9304
tsonde@silverroad.net
http://www.silverroad.net/
To learn more about how we can lower your costs while improving the productivity of your
organization please contact us at info@silverroad.netor by calling (973) 722-9304.