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ph
 Advertising and Posting of the Invitation to Bid/Request
for Expression of Interest (Sec 21.2)
 Newspaper of general
nationwide circulation

 PhilGEPS website, the

website of the procuring
entity concerned, if available
and the website prescribed by
the foreign
government/foreign or
international financing
institution, if applicable

 Conspicuous place in the

premises of the PE concerned

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 CLICK

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 CLICK

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 Provide information
based from the ITB/REI

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 INVITATION TO BID FOR Notice
THE Type

Supply and Delivery of Laptop and Desktop Computers

REFERENCE: PUBLIC BIDDING NO. PB-2016-0527-01 Solicitation

Number

The PROCUREMENT SERVICE invites PhilGEPS registered suppliers to bid for the
following items:

Item No. Qty Item/Description ABC Del. Period

1 25 units Laptop Computers Delivery

PhP 1,000,000.00 30 C.D.
Period
2 40 sets Desktop Computers PhP 1,200,000.00 30 C.D.

Php 2,200,000.00 ABC

Bidders should have completed, within two (2) years from the date of submission and
receipt of bids, a contract similar to the Project.

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 The summary of the bidding activities is as follows:

Activities Schedule Venue

Advertisement/Posting of May 27, 2016 Publish

Manila TimesDate
/
Invitation to Bid www.philgeps.gov.ph
Issuance and Availability of Bid May 27, 2016 PhilGEPS Office, Unit 608 Raffles
Documents Corporate Center, F. Ortigas Jr.
Rd, Ortigas Center, Pasig City
Pre-Bid
Pre-Bid Conference June 3, 2016 PhilGEPS Office, Unit 608 Raffles
2:00 PM Corporate Center, F. Ortigas Jr. Conference
Rd, Ortigas Center, Pasig City Date/Time &
Venue
Deadline of filing of Request for June 6, 2016
Clarification
Issuance of Bid Bulletin (if any) June 10, 2016 www.philgeps.gov.ph

Deadline for Submission and June 17, 2016 Closing

PhilGEPS Office,Date
Unit 608 Raffles
Receipt of Bids 12:00 PM & TimeF. Ortigas Jr.
Corporate Center,
Opening of Bids 1:00 PM Rd, Ortigas Center, Pasig City
Procurement
Bidding will be conducted through open competitive bidding procedures using a non-
Mode
discretionary “pass/fail” criterion as specified in the Implementing Rules and Trade
Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “GovernmentAgreement
Procurement Reform Act”.

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  Fields with asterisk (*) are
mandatory

 Publish date must be at least

a day after the current date

 Closing date must be at least

7 CD after the publish date

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  Closing date does not accept
a date that falls on a non-
business day

 Trade Agreement refers to

the procurement rules that will
be observed

 Funding Source refers to the

institution who provided the
fund

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 Funding Instrument:

 NGAs – General Appropriations

Act (GAA)

 GOCCs/GFIs/SUCs – Corporate
Budget for the Contract Approved
by the Board

 LGUs – Budget for the Contract

Approved by the Sanggunian

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 Provide information
based from the ITB/RE

CLICK

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 Specific
item/project
to be bid out

Copy & paste

the ITB/REI

Allows the user to

award on a per
lot/item basis

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 Allows user to save the
created line item/s toAllows
the user to select line
Frequently Used List . item/s from the Frequently
Used List
Maximum of 10 line items

CLICK

Allows userAllows to user

Closes to Item
the Line
Allows user to
save the delete
changesline item/s
pop-up window
create line item/s
on the line items

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 CLICK CLICK
Provide information
based from the Bidding
Documents (Technical
Requirements)/ITB

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 CLICK

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@engrjhez www.philgeps.gov.ph
 Section 17.5

The procuring entity shall post

the Bidding Documents at its
website and at the PhilGEPS
website from the time that the
Invitation to Bid/Request for
Expression of Interest is
advertised.

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 Maximum allowable file
size per upload is 3MB

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 Accomplish the form

CLICK

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 Select the file to be
uploaded

CLICK

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 CLICK

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 Click until the PDF
conversion status
becomes successful

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 CLICK

CLICK
CLICK

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 NOTE: Clicking the “DONE” button only creates
the notice. It still has to be posted.

 At this point, the status of the notice is still

“In-Preparation”

 After successful posting, the status will

become “Pending”;

 Thereafter, the notice automatically becomes

“Active” on the Publish Date;
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 CLICK

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 Click to
ClickClick
to post
to edit
delete

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@engrjhez www.philgeps.gov.ph
 In-Preparation Status:

 Signifies that the bid notice is

in draft form

 Created bid notice can be

posted, edited or deleted

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 Pending Status:

 Signifies that the bid notice has

been posted and is waiting for the
batch job process which runs at 12
MN

 Created bid notice can be

returned to draft wherein the
status returns to “In-Preparation”

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 Active Status:

 Signifies that the bid notice is

published in the PhilGEPS
Electronic Bulletin and can be
viewed by all users of the system

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 Q
&
A
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