Notice Creation

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 CLICK

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 CLICK

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 Provide information based
from the RFQ

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  Fields with asterisk (*) are
mandatory

 Publish date must be at least

a day after the current date

 Closing date must be at least

7 CD after the publish date

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  Closing date does not accept
a date that falls on a non-
business day

 Trade Agreement refers to

the procurement rules that will
be observed

 Funding Source refers to the

institution who provided the
fund

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 Funding Instrument:

 NGAs – General Appropriations

Act (GAA)

 GOCCs/GFIs/SUCs – Corporate
Budget for the Contract Approved
by the Board

 LGUs – Budget for the Contract

Approved by the Sanggunian

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 CLICK

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 Specific
item/project
to be bid out

Copy & paste

the ITB/REI

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 Maximum allowable file
size per upload is 3MB

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 Accomplish the form

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 Select the file to be
uploaded

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 CLICK

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 Click until the PDF
conversion status
becomes successful

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 CLICK

CLICK
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 Posting Bid Notice
NOTE: Clicking the “DONE” button only creates
the notice. It still has to be posted.

 At this point, the status of the notice is still

“In-Preparation”

 After successful posting, the status will

become “Pending”;

 Thereafter, the notice automatically becomes

“Active” on the Publish Date;
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 CLICK

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 Click to
Click to post
delete

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 In-Preparation Status:
 Signifies that the bid notice is
in draft form

 Created bid notice can be

posted, edited or deleted

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 Pending Status:
 Signifies that the bid notice has
been posted and is waiting for the
batch job process which runs at 12
MN

 Created bid notice can be

returned to draft wherein the
status returns to “In-Preparation”

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 Active Status:
 Signifies that the bid notice is
published in the PhilGEPS
Electronic Bulletin and can be
viewed by all users of the system

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 Q
&
A
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