Professional Documents
Culture Documents
First, Setting goals or objectives (these should be measurable or should follow the smart rule)
When articulating the project objectives you should follow the SMART rule:
• Specific – get into the details. Objectives should be specific and written in clear, concise, and
understandable terms.
• Measurable – use quantitative language. You need to know when you have successfully
completed the task.
• Acceptable – it should be agreed by or with the stakeholders.
• Realistic – realistic in terms of achievement. Objectives that are impossible to accomplish are
not realistic and not attainable. Objectives must be centered in reality.
• Time based – should meet the deadlines not durations. Objectives should have a time frame
with an end date assigned to them.
If you follow these principles, we’ll be or you’ll be certain that your objectives meet the quantifiable criteria
needed to measure success.
Once we have established a clear set of objectives or goals, It should be recorded in a Project Plan. It can
be useful also to include the needs and expectations of your stakeholders.
Now if we have completed the most difficult part of planning process: it’s time to move on and look or to
identify the project deliverables.
Identifying deliverables or Project Deliverables
Using the goals/objective in the first step, create a list of things the project needs to
deliver to meet those goals.
Specify when and how to deliver them each item. You can add the deliverables to the
project plan with an estimated delivery dates.
Deliverebles… ano po ba yung deliverables?
Deliverables – are those or something produced or provided as a result of a process.
It could be Results, Products or Services delivered in Project Development Life-cycle.
The term deliverables is a project management term that's traditionally used to
describe the quantifiable goods or services that must be provided upon the completion of a
project. Deliverables can be tangible or intangible in nature
The deliverable can be massive and tangible, such as a stadium or a factory. It can also be tiny
and intangible, such as a one-page marketing document. Project deliverables can be created
for both external and internal stakeholders. An example of the former would be the website
you make for a client
• After identifying deliverables.. Then plan the project schedule...
Ouput
Project Product
Life Cycle Life Cycle
Project Product
Input Ouput
process management deliverables
deliverables Hardware
information Consultation
Software
Documents Project Plan Project
Apps
Plan Tools Plan
Contracts
Equipment Apps Reports
Assessment Results
Money Software Minutes
Software Test Results
Contracts
• A Gantt Chart is a timeline that is used as a project management tool
to illustrate how the project will run. You can view individual tasks,
their durations and the sequencing of these tasks. View the overall
timeline of the project and the expected completion date
• A gantt chart is a horizontal bar chart that visually represents a
project plan over time. Modern gantt charts typically show you the
status of—as well as who's responsible for—each task in the
project. Gantt charts contain the following features: Start and end
dates for tasks.
Planning the schedule – for every project it should have a start date and end date with
something to deliver by a certain date usually a product or a service or even an information.
So in project or in planning the project schedule, we can create a list of task that needs to be carried out for
each deliverable identified in step 2. For each task determine the following:
The amount of efforts (hours or days) required for completing the task
The resource who will carry out the task
• Once you have established the amount of effort for each task, you can work out the effort
required for each deliverable, and an accurate delivery date. Update your deliverables section
with the more precise delivery dates.
• At this point in the planning, you could choose to use a software package such as Microsoft
Project to create your project schedule. Alternatively, use one of the many free templates
available. Input all of the deliverables, tasks, durations and the resources who will complete
each task. (ex. Gantt chart)
• A common problem discovered at this point is when you have an imposed delivery deadline
from the sponsor that is not realistic based on your estimates. If you discover this is the case,
you must contact the sponsor immediately. The options you have in this situation are:
• Renegotiate the deadline (project delay)
• Employ additional resources (increased cost)
• Reduce the scope of the project (less delivered)
• Use the project schedule to justify pursuing one of these options
• Making supporting plans
Supporting plans may include those related to: human resources, communication methods,
and risk management
Human Resource Plan
Identify, by name, the individuals and organisations with a leading
role in the project. For each, describe their roles and responsibilities
on the project.
Next, specify the number and type of people needed to carry out the
project. For each resource detail start dates, the estimated duration
and the method you will use for obtaining them.
Create a single sheet containing this information.
Communications Plan
Create a document showing who is to be kept informed about the
project and how they will receive the information. And, The most
common mechanism is a weekly or monthly status report, describing
how the project is performing, milestones achieved and the work
you've planned for the next period.
Risk Management Plan
Risk management is an important part of project management. Although often overlooked, it is
important to identify as many risks to your project as possible and be prepared if something bad
happens.
Here are some examples of common project risks:
Time and cost estimate too optimistic
Customer review and feedback cycle too slow
Unexpected budget cuts
Unclear roles and responsibilities
No stakeholder input obtained
Not clearly understanding stakeholder needs
Stakeholders changing requirements after the project has started
Stakeholders adding new requirements after the project has started
Poor communication resulting in misunderstandings, quality problems and rework
Lack of resource commitment
Risks can be tracked using a simple risk log. Add each risk you have identified to your risk log;
write down what you will do in the event it occurs, and what you will do to prevent it from
happening. Review your risk log on a regular basis, adding new risks as they occur during the life
of the project. Remember, if you ignore risks, they don't go away.
Congratulations. Having followed all the steps above, you should have a good project plan.
Don't forget to update your plan as the project makes progress, and continually measure
progress against the plan.
Why project planning is important?
• Good planning leads to successful projects whereas lack of planning
will always contribute towards an unsuccessful project.
Knowledge of how to plan the project is also extremely important to project completion. Without a
plan, the project is like a sailboat lost in a typhoon; it has no particular direction and no way to get to
a certain point even if the direction were provided. Therefore, knowing how to plan is a key concept
to any type of project management task.
What are the basic steps in project planning?
• Step 1: Identify & Meet with Stakeholders. ...
• Step 2: Set & Prioritize Goals. ...
• Step 3: Define Deliverables. ...
• Step 4: Create the Project Schedule. ...
• Step 5: Identify Issues and Complete a Risk Assessment. ...
• Step 6: Present the Project Plan to Stakeholders.
What are the objectives of project planning?
• In brief, project management objectives are the successful
development of the project's procedures of initiation, planning,
execution, regulation and closure as well as the guidance of
the project team's operations towards achieving all the agreed upon
goals within the set scope, time, quality and budget standards.
What is project planning process?
• The project planning process is the main tool used to ensure that
tasks are completed in timely manner. A project may best be defined
as a venture taken to ensure that a deliverable is completed within a
specific timeframe and that certain criteria or objectives are met.
12 common types of planning
Mission Vision Resourcing
Outlining your purpose and direction Obtaining resources and assigning tasks
Goals Scheduling
Deciding what you want to achieve Scheduling tasks according to factors such aS
Objectives dependencies and your
Objectives are steps that get you to your goals. For example, the business calendar
objective to pass a test that gets you closer to a goal of graduating Risk
with Identifying and treating risks to your plans
a degree. Tactical Planning
Measurement Quick planning cycles that may skip directly to
Deciding upfront hovw you will measure or evaluate goals and identifying tasks.
objectives. Designed to respond to fast moving situations that
Strategies represent
Methods for achieving objectives. In many cases, multiple strategies opportunities or risks.
are Contingency Planning
developed and planning involves a decision making process of Planning for alternative scenarios. For example.
Comparing and selecting strategies. planning what you will
Tasks do if a merger falls apart at a late stage in the
Breaking strategies into completable work items. process.
Estimation
Estimating time and cost, often at the task level
• In short po, in planning doon po lahat makikita ang mga plano sa
pagbuo o sa gagawing proyekto.
• Just like making lesson plans, we have plan for a day’s lesson, we are
planning what to do inside the class.. we have the objectives,
procedures down to application and evaluation etc. similar in making
plan in projects. We are doing plans.
• In short planning plays a vital role in everything we do particularly in
making projects. Projects will be failed or will become unsuccessful if
having lack of planning.
• And now we are on the second task which is the Feasibility analysis and Appraisal.
• After the identification & formulation task/phase or the planning .. The Project appraisal follows
resulting in the preparation of feasibility report/analysis (FR) Kapag na identify na natin ang gagawing
project Before conducting appraisal, preliminary project analysis should be done.. What are the
example of that.. One of this is a feasibility study/report or analysis..
• Conducting a feasibility study is one of the key activities within the project initiation phase. It aims to
analyze and justify the project in terms of technical feasibility, business viability and cost-effectiveness.
The study serves as a way to prove the project’s reasonability and justify the need for launch. Once the
study is done, a feasibility study report (FSR)/feasibility analysis should be developed to summarize
the activity and state if the particular project is realistic and practical.
• What is feasibility analysis? Ano po ba ang feasibility analysis/study –
• (Feasibility analysis is the process of determining if the project can be implemented)
• A Feasibility Study Report (FSR) is a formally documented output of feasibility study that
summarizes results of the analysis and evaluations conducted to review the proposed solution
and investigate project alternatives for the purpose of identifying if the project is really feasible,
cost-effective and profitable. It describes and supports the most feasible solution applicable to
the project.
• What is the Purpose of a Project Feasibility Study. The purpose behind a project feasibility
study is to know the different variables involved with your business venture or a project and
how it will be accepted on the open market along with who will be the target audience
• Feasibility study – example
• A hospital, for example, aiming to expand, i.e., add an extension to the building, may perform a
feasibility study. The study will determine whether the project should go ahead. The people
carrying out the study will take into account labor and material costs
The feasibility analysis attends to critical aspects of the project
that have something to do with the following;
The question answered by a market feasibility study is “If I build it, will they come?”
The appraisal is designed to answer the question, “What will it be worth?” The appraisal is an estimate of the value of a
property as of a certain date, while a market feasibility study measures expected market response. Because they
measure different aspects of the market, each type of study needs a different methodology.
How do you start a feasibility study?
Conducting a Feasibility Study
• Step One: Conduct a Preliminary Analysis. ...
• Step Two: Prepare a Projected Income Statement. ...
• Step Three: Conduct a Market Survey. ...
• Step Four: Plan Business Organization and Operations. ...
• Step Five: Prepare an Opening Day Balance Sheet. ...
• Step Six: Review and Analyze All Data. ...
• Step Seven: Make "Go/No Go" Decision.
What are the parts of feasibility study?
In my opinion there are basically six parts to any effective Feasibility Study:
The Project Scope, The Current Analysis, Requirements, The Approach,
Evaluation , Review. Any feasibility study should contain the following
major parts; 1. Market Study.
• What is the need for feasibility study?
• What is a feasibility study? As the name implies, a feasibility study is
used to determine the viability of an idea, such as ensuring a project
is legally and technically feasible as well as economically justifiable. It
tells us whether a project is worth the investment—in some cases, a
project may not be doable
• How do you write a feasibility study?
• A business feasibility study is a process that tests your idea's viability.
It helps you to get a handle on whether your idea will fly or if it's likely
to flop. Feasibility studiescan also serve as a basis for creating a small
business plan and a marketing plan, both of which you'll also need
going forward.
• What is feasibility study of a project?
• An analysis and evaluation of a proposed project to determine if it (1)
is technicallyfeasible, (2) is feasible within the estimated cost, and (3)
will be profitable.Feasibility studies are almost always conducted
where large sums are at stake. Also called feasibility analysis. See also
cost benefit analysis
• What is importance of feasibility study?
• The feasibility report will look at how a certain proposal can work in a
long-term basis or endure financial risks that may come. It is also
helpful in recognizing potential cash flow. Another important purpose
is that it helps planners focus on the project and narrow down the
possibilities
• And now, let’s move on with the appraisal of the project ..
• Anyway what is an appraisal or project appraisal?
is the analysis of a proposed project to determine its merit and
acceptability in accordance with the established criteria.
This is the final step before project is agreed for financing. It checks
that the project is feasible against the situation on the ground, that
the objectives set remain appropriate and that costs are reasonable
• Critical Examination of the project from all aspects is called appraisal
• Carried out in Two stages
• Internal Appraisal
• External Appraisal
• Why project appraisal is needed?
Project appraisal is an important activity to evaluate the key factor of
the project to check the viability of a project proposal. We can use
various Appraisal methods and tools to accept or reject the project
Project appraisal is an essential tool for judicious investment decision-making, full
and complete data and information need to be documented/presented, and analyzed in the FR so
as to facilitate the appraisal authorities to carry out:
• Initial Assessment
• Define problem and long-list
• Consult and short-list
• Evaluate alternatives
• Compare and select Project
Appraisal
• What is the main objective of project appraisal?
Assessment of a project in terms of its economic, social and financial
viability
To decide whether to Accept or reject the Project
It is a tool to check the viability of a Project Proposal
• And here are the aspects of project appraisal: projects are examined
from the marketing, financial, economic,
institutional/organizational/managerial, environmental and social
point of view
Market
Appraisal
Ecological Economic
Appraisal Appraisal
And what are the issues in market and demand
MARKET APPRAISAL appraisal that we should assess or to look at in: here
are some of the issues
Is one of the major areas of introducing of
any products or services. In that case, must MARKET APPRAISAL ISSUES
be considered this things before launching
in the market. (So, if you are coming up with • Past and current demand trends
a new products or services you need to talk • Past and current supply position
about who are the customers, who are • Production possibilities and constraints
people requiring that particular product or • Imports and exports
service) • Nature of competition
What would be the aggregate demand of • Cost structure
the proposed product or service? In that • Elasticity of demand
particular market • Consumer behavior
• Motivation
What would be your market share of the • Attitudes
project under appraisal or what would be • Preferences
the market share of the existing • Requirements
competitors. What is the market share of • Distribution Channels
existing market leader?
market share – is the percentage that a company has of the total sales
And the possible pricing options. for a particular product or service
TECHNICAL APPRAISAL
Design is an iterative and social process -- the evaluation of choices and outcomes early-on, before
committing to a course of action.
By rapidly exploring possibilities -- through dialogue, analysis, and prototyping -- awareness is built and better
results are achieved. And as things change (they always do, don't they?) a good design is easily adjusted.
Project Design is the capability to model, explore, and optimize complex projects and programs -- for teams
to design their projects -- before committing to action.