CATALOGING OF NON-BOOK

MATERIALS
 OUTLINE OF THE TOPIC:
I. DEFINITION OF NON-BOOK MATERIALS
II. CATEGORIES OF NON-BOOK MATERIALS
III. DESCRIPTIVE CATALOGING OF NON-BOOK MATERIALS
a) Sources of Catalog Information
b) Punctuation, Capitalization and Indention
c) Access Points
d) Areas of Description for Non-Book Materials
e) General Rules for Description
1. Title and Statement of Responsibility
2. Edition Area
3. Material Specific Details Area
4. Publication, Distribution, Etc. Area
5. Physical Description Area
6. Series Area
7. Note (s) Area
8. Standard Number and Terms of Availability Area
IV. SUBJECT CATALOGING OF NONBOOK MATERIALS
 I. DEFINITIONS OF NONBOOK MATERIALS
Materials that are not totally dependent on the printed words to
transmit data/information

Materials that are not in book format.

Materials that require some sort of equipment, such as projectors,

computers, players, etc. to provide the data, sound, and visual
images contained in them.

Also known as non-prints, audio-visual materials, and special materials.

 II. CATEGORIES OF NON-BOOK MATERIALS

1. Cartographic Materials
Any material representing the whole or part
of the earth or any celestial body at any scale.
Examples: maps, globes, atlases,
aeronautical, navigational and celestial charts,
block diagrams, bird’s-eye views (map views).
 CATEGORIES OF NON-BOOK MATERIALS
2. Manuscripts-
Writings made by hand, typescripts and
inscriptions on clay tablets, stones.
Examples: handwritten diaries,
typewritten theses, letters and speeches.
 CATEGORIES OF NON-BOOK MATERIALS

3. Music-
Covers published music
only.
Examples: piano scores,
vocal scores.
 CATEGORIES OF NON-BOOK MATERIALS
4. Sound Recordings –
Recordings on which sound vibrations
have been registered by mechanical or
electrical means so that the sound may
be reproduced. Examples: Compact disc,
phonodisc, cassette tape recording.
 CATEGORIES OF NON-BOOK MATERIALS
5. Motion Pictures and Video recordings-
Motion picture is a length of film with or
without recorded sound. Video recording is a
recording on which visual images usually in
motion and accompanied by sound, have been
registered, designed for playback by means of
a television set. Examples: VHS and Beta tapes,
VCD and DVD discs.
 CATEGORIES OF NON-BOOK MATERIALS
6. Graphic Materials-
Two Dimensional representations whether
opaque (e.g. art originals, art reproductions,
flash cards, photographs, technical drawings)
or intended to be viewed or projected without
motion, by means of an optical device(e.g.
filmstrips, slides, transparencies, film slips).
 CATEGORIES OF NON-BOOK MATERIALS
7. Electronic Resources –
Files (data and programs) encoded and
electronically produced for manipulation
by computer. Examples: CD-ROM, online
database.
 CATEGORIES OF NON-BOOK MATERIALS
8. Three-dimensional Artefacts and
Realia –
Artefacts or naturally occurring
objects. Examples: diorama, games,
model, actual objects.
 CATEGORIES OF NON-BOOK MATERIALS
9. Microforms –
Generic term for any medium,
transparent or opaque, bearing
microimages. The types are microfilm,
microfiche and microopaque items.
 CATEGORIES OF NON-BOOK MATERIALS
10. Continuing Resources –
Publications issued in successive parts
bearing numeric or chronological
designations and intended to be continued
indefinitely. Examples: serials such as
periodicals (magazines and journals),
newspaper, annuals, memoirs, and
proceedings.
 CATEGORIES OF NON-BOOK MATERIALS
11. Multimedia Item –
An item containing two or more
categories of material, no one of
which is identifiable as the
predominant constituent of the item.
It is also known as Kit.
 III. DESCRIPTIVE CATALOGING OF
NONBOOKS MATERIALS
A. Sources of Catalog Information
The item itself, including any labels that are permanently attached
to the item. If the item described consists of two or more separate
physical parts, the chief source of information is as follows:
- the “first part” that gives meaning to the various parts
- the part that gives most information
- the container
 III. DESCRIPTIVE CATALOGING OF
NONBOOKS MATERIALS
B. Punctuation, Capitalization and Indention
• The same prescribed and regular punctuation marks used in cataloging books are
also used in cataloging non-book materials.
• In terms of the capitalization rules, the first letter of proper nouns, proper adjectives
and first word of each area are capitalized the same way as when books are
cataloged.
• As regards catalog indention, nonbook materials are also transcribed in paragraph or
hanging indention depending on the type of main access point of the catalog entry.
 III. DESCRIPTIVE CATALOGING OF
NONBOOKS MATERIALS
C. Access Points
• Main entry is under the name(s) of the creator if: (a) the over-all responsibility
for the conception and design can be attributed to one to three persons or
corporate bodies;(b) the name(s) appears on the item, the guide or container.
• Main entry is under title if: (a) the item is created by collaborated effort of four
or more persons or corporate bodies;(b) the work is produced under editorial
direction; (c) the name of the creator does not appear on the item, guide, or
container.
 III. DESCRIPTIVE CATALOGING OF
NONBOOKS MATERIALS
D. Areas of Description for Nonbook Materials
1.) Title and statement of responsibility area (with GMD)
2.) Edition Area
3.) Material specific details area (applicable only to cartographic materials, continuing
resources, electronic resources and published music)
4.) Publication, distribution, etc. area
5.) Physical description area
6.) Series area
7.) Note area
8.) Standard number and terms of availability area
 Schematic Diagrams of Catalog Entries for
Nonbook Materials
Call no. Creator main entry
Title proper [GMD] = parallel title: other title information / first statement of responsibility; subsequent statement
of responsibility.- Edition statement /statement of responsibility relating to the edition.-Material specific details.¬¬-
Place of publication : publisher : distributor, date of publication( place of manufacture, name of manufacturer, date of
manufacture)
Extent of item: other physical details; dimensions + accompanying material.-( Series statement ;( Series statement;
numbering within the series)

Note(s)
Standard number : terms of availability

Tracing
 Catalog entry in hanging indention
Call no. Title proper [GMD] = parallel title : other title information / first statement of
responsibility ; subsequent statement of responsibility.- Edition statement/ statement of
responsibility relating to edition.- Materials specific details.- Place of publication : publisher :
distributor, date of publication( place of, name of manufacturer, date of manufacture)
Extent of item: other physical details; dimensions + accompanying material.-(Series
statement; numbering within the series)
Note(s)
Standard number: terms of availability

Tracing
 Example of Catalog Entries of Nonbook
Materials
TD
TH Cardenas, Ricardo D.
4815.5 Three storey residential [technical drawing] / Ricardo D.
C37 Cardenas.- Revision 2, as built drawings.- 2001.
2001 3 architectural drawing, 1 structural drawing, 1 mechanical drawing, 1 electrical
drawing: blueprints; 45 x 69 cm, folded to 24 x 22cm.

Scales vary from 1:100 to 1:25.

1. Dwellings¬¬—designs and plans. 2. Housing—Designs and plans. I. Title.

Catalog entry in paragraph indention

 Example of Catalog Entries of Nonbook
Materials
M
912.9 General map of the Pacific Ocean, Southeastern Asia and
G23 Australia [cartographic material]. - Scale indeterminable;
Mercator proj. - New York: American Map. Co., [197-?]
1 map: col.; 62 x92 cm. –(Color print series ; map np.9562)

On verso: Tourist spots in the region.

1. Islands of the Pacific—Maps. 2. Asia, Southeast¬¬—Maps,

3. Australia—Maps.

Catalog entry in hanging indention

 E. General Rules for Description

1. Title and Statement of Responsibility Area

The same rules as used in books is applied in transcribing the title proper, parallel
title, other title information and statement of responsibility of nonbook materials.
The general material designation [GMD] is an optional element indicated after the
title proper and enclosed in square brackets.

Example:
Jury and juror[videorecording] : function and responsibility/ by Daisy Carter.
 E. General Rules for Description
List of General Material Designations
activity card
art original
art reproduction braille
cartographical material chart
diorama electronic resource
filmstrip flash card
game kit
manuscript microform
microscope slide model
motion picture music
picture realia
slide sound recording
technical drawing toy
transpacency videorecording
 E. General Rules for Description
2. Edition Area

Transcribe the edition statement and statement of responsibility

relating to the edition, if any, following the rules used in cataloging
books.

Examples: 2nd ed. / Louis Newton.

Re-edited version.
 E. General Rules for Description
3. Material Specific Details Area
The rules followed in transcribing this area and its elements apply only to
cartographic materials, continuing resources, electronic resources and
published music.

Cartographic Material
The material specific details area used is known as the Mathematical and
Other Material Specific Details area. Two elements of information basically of
coordinates and equinox is considered as an optional element of information.
Example: Scale 1:250,000 1 in to 3.95 miles. 1cm to 2.5 km. ; Mercator
proj.
 E. General Rules for Description
Electronic Resource
The material specific details are used is known as the type and Extent of Resource area.
It is composed of two elements of information—type of resource and extends of resource.
Example: Computer data(1 file: 250 records,3,400 bytes)

Continuing Resources
The Numbering area is used as material specific details area. Two elements of
information comprise this area—the numeric and/or alphabetic designation and the
chronological designation.
Examples: Vol. 1, no. 1(Jan./Mar. 1994)
No. 1(Feb. 1975)
 E. General Rules for Description
Music

The material specific details are used is known as the Musical

Presentation Statement area(an optional area). Transcribe a statement
found in the chief source of information indicating the physical
presentation of the music, if there is any.

Examples: Miniature score

Playing score
 E. General Rules for Description
4. Publication, Distribution, Etc. Area
The place of publication, name of publisher, date of publication as well as the place of
manufacture, name of manufacturer and date of manufacture of nonbook materials are
transcribed in the catalog entry according to the same rules followed in cataloging books.

For unpublished materials, such as manuscript, art originals, home-made films or video
materials or sounds recordings, portraits and unpublished computer files, do not record the
place nor the name of publisher, but give the date of production.
Examples: London: Highland Studios,1970s
1998(for an unpublished material)
 E. General Rules for Description
5. Physical Description Area

The four elements in the physical description area of nonbook materials, such as the
extent of item, other physical details, dimensions and accompanying material are
transcribed in the same sequence and punctuation as used in cataloging books. Following
are examples of physical description of nonbook materials.

For Cartographic Materials

1 map: col.; 25 x35 cm.
1 map: col.; 80 x 57 cm. folded to 21 x 10 cm.
1 globe: col., mounted on metal stand ; 12cm. in diam.
 E. General Rules for Description
For Manuscripts

120 leaves; 30 cm.

[20] leaves: vellum,ill. ; 24cm.

For Published Music

1 score (vii,32 p.);28 cm. + 1 sound tape reel (60 min.: analog, 7 ½ ips, mono. : ½ in,
tape)
1 score(30p.) + 4 parts; 24 cm.+ 1 booklet

For Sound Recordings

1 sound cassette(60 min.): analog ,3 ¾ ips,stereo.

1 sound disc(50 min.)analog,33 1/3 rpm,stereo.; 12 in. + 1 pamphlet
 E. General Rules for Description
For Motion Pictures and Videorecordings
1 film reel(12 min.): sd., b&w;16mm.+ teacher’s guide
1videocassette (24 min.): sd., b&w;1/2 in.
1 videodisc (60 min.): sd.,col.; 5 ¼ in.

For Graphic Materials

3 transparencies (15 overlays): b&w;26 x 22 cm.
5 charts: double sided, col.; 63 x41 cm.
6 filmstrips (32 fr. Each): sd., col.; 35mm. + 6 cassettes, 1 teacher’s guide
40 slides: col. + 1 sound disc (30 min.: analog, 33 1/3 rpm, mono.; 12 in.)

For Electronic Resources

1 computer laser optical disk: col.; 4 ¾ in.
1 computer disk; 3 ½ in. + 1 codebook
 E. General Rules for Description
For Three-Dimensional Artefacts and Realia
1 sculpture: polished bronze; 110 cm. high
6 microscope slides: stained; 3/8 cm.
1 model(10 pieces) : col.; 16 x 32 x 3 cm. in case 17 x 34 x6 cm.
1 diorama(various pieces): col.; in box 30 x35 x 13 cm.

2 jigsaw puzzles: cardboard,col.; in boxes 20 x 30 x 5 cm.-26 x 35 x 6 cm.

1 hand puppet: red and blue; 20 cm. long + 1 sound disc(20 min. analog, 33 1/3
,mono.;12 in.)

For Microforms
1 microfilm reel: col. & ill.; 16 mm.
20 aperture cards; 9 x 19 cm.
 E. General Rules for Description
6. Series Area

If the item is one of a series and the title proper of the series is
found on the item, record the title proper of the series enclosed in
parenthesis. Record the number of the item within the series if that
numbering appears on the item. Use standard abbreviations for
number (no.), volume (vol.), or part (pt.) and give the numbering in
Arabic numerals.

Example: (Earth and the universe; no. 3)

 E. General Rules for Description
7. Note(s) Area

Notes give useful information that are not included in the other areas of description.
Although all notes are optional some of them may be transcribed in the note(s) area.
Separate any introductory word (e.g. Contents, Summary) from the rest of the notes by a
colon. Give notes in the order in which they are given in the general outline of AACR2.
Examples of Notes:

Nature and scope of the item/medium of performance

Shows the route of Magellan and Legaspi.
Opera in three acts.
 E. General Rules for Description
7. Note(s) Area

Language
Caption in French
Dubbed into Spanish
Source of title proper
Title from manufacturer’s catalogue.
Title supplied by cataloger.
Variations in title
Also known as: The blue boy.
Title in English on title frame: 300 swords.
Statements of responsibility
Cast: Tom Cruise, Penelope Cruz
Credits: Screenplay, Harold Reyes; music, John Dawson.
 E. General Rules for Description
7. Note(s) Area

Edition and history

Originally released in 1955.
Remake of the 1946 motion picture of the same name.

Publication, description, etc. and date

First released in 1985.
Distributed in the Philippines by Wea Records.

Physical description
Size when framed: 67 x 45 cm.
Equipment needed: Viewmaster viewer.

Accompanying material
Progran notes in container.
Accompanied by filmstrip emtitled: The butterfly.
 E. General Rules for Description
7. Note(s) Area

Dissertations
Thesis (M.A) - University of Manila,1981
` Thesis(doctoral) – New York University, 1984.

Audience
Intended audience; Elementary grades.
For remedial reading programs.

Other formats available

Also available on cassette
Available in VHS and Beta.

Summaries
Summary: Miscellaneous photographs designed to develop visual literary skills.

Contents
Contents: Getting ahead of the game ( 81 fl.) – Decision (55 fr.) – How to be a winner (65 fr.)
 E. General Rules for Description
7. Note(s) Area

Publisher’s number
Tamla Motown: STMA 8007
Island: ILPS 9281.

Copy being described and library’s holdings

Library’s copy imperfect: some index pages missing.
Library has: Vol. 9-13; 16- 20.

“With” notes
With a separate map on same sheet: Manila
With: Symphony no. 5/ Beethoven.

Reproduction of original items

Reproduction of original painting done in 1918.
 E. General Rules for Description
8. Standard Number and Terms of Availability Area

Give the International Standard Book Number (ISBN) or the

International Standard Serial Number ( ISSN) assigned to an item
from any suitable place when known. ISBNs are assigned to some
computer softwares packages and videos while ISSNs may be given
to some nonbook and printed serials.

Examples: ISBN 0-34567-142-8 : Php 1,000.00

ISSN 0085-4678 : Free subscription
 IV. SUBJECT CATALOGING OF NONBOOK
MATERIALS

The same principles and guidelines in subject cataloging as used in books

are applied in the cataloging of nonbook materials.

In assigning subject headings to nonbook materials there is no need to

include the physical format as a subject subdivision if the catalog entry
includes a general material designations (GMD). Exemptions to this guideline
are continuing resources such as periodicals and yearbooks.

Examples: Education—Periodicals
Philippines—Yearbooks
 REFERENCE:
Marasigan, Ruben P. (2015). Review notes on cataloging of nonbook materials.