Duval County Public Schools

Education Information Network Project

NCES – MIS 2001

February 26, 2001
Marsha Cole
Director of Student Information Management System
Duval County Public Schools

Hardy Fletcher
General Director of Technology Support
Duval County Public Schools

Nina Briggs
Supervisor of Programming
Duval County Public Schools

Matthew Seeberg
Manager, K 12 Public Education
KPMG Consulting, Inc. Public Services
 Topics

• eEducation Vision
• The EdIN Project
• Web-based Information Management
• Technology Architecture
• Challenges of Change

Education Information Network Project

Duval County Public Schools Public Services
 Duval County Public Schools

• Factoids
– 16th largest school district in the country
– 160 schools
– 10,000 teachers and staff
– 135,000 students
• Ongoing IT Projects
– SAP HR / Fin / Purchasing / Maintenance
– Teacher laptops
– VPN across AT&T fiber lines

Education Information Network Project

Duval County Public Schools Public Services
 Topics

• e-Education Vision
• The EdIN Project
• Web-based Information Management
• Technology Architecture
• Challenges of Change

Education Information Network Project

Duval County Public Schools Public Services
 The e-Education Vision

• Ultimate goal is improved student performance

• Solutions begin in the classroom and channel through
web technology
• Technology supports systemic and sustainable
education reform — real value of technology is
integration and classroom access
• Data-based decision making across district —
supported by data warehouse

Education Information Network Project

Duval County Public Schools Public Services
 e-Education
Vision Student
Information
Human System
Resources Gradebook
Personnel Benefits Master Attendance Grade
Payroll Scheduler Reporting
Recruiting Position Discipline
Applicant Time and Control Scheduling
Tracking Attendance Assessment
Health
Special Testing
Staff
Development Education
Web Hosting
Internet Access
Finance Email Core Curriculum &
Capital G/L Budget Services
Programs A/P A/R
Instruction
Textbooks
Infrastructure Instructional
Purchasing Cost Management Curriculum
Reporting
Inventory Standards
State Assessment
Testing Library
Asset Reporting
Mgmt Operations Resources
Automation
Transportation
School to
Facilities Information Home
Maintenance Technology

Food Service
Print Shop
Education Information Network Project
Duval County Public Schools Public Services
 Topics

• eEducation Vision
• The EdIN Project
• Web-based Information Management
• Technology Architecture
• Challenges of Change

Education Information Network Project

Duval County Public Schools Public Services
 A Step towards the Vision —
The EdIN Project

• Fully integrated, web-based SIS application

• Enhances data integrity and access
• Full-district deployment — right down to the
classroom in real-time
• Flexible to the needs of Duval County PS
• Current, standards-based technology
• Data Warehouse for data consolidation

Education Information Network Project

Duval County Public Schools Public Services
 EdIN Project Team

Top Integrators. Education Specialists. Hardware / Software Experts

Education Information Network Project

Duval County Public Schools Public Services
 Topics

• eEducation Vision
• The EdIN Project
• Web-based Information Management
• Technology Architecture
• Challenges of Change

Education Information Network Project

Duval County Public Schools Public Services
 Student Information in the Classroom

• Supports teacher
innovation
• With information
available on each
student’s abilities,
learning can be
custom tailored to
fit the needs of
each student

Education Information Network Project

Duval County Public Schools Public Services
 Real-Time Data from the Classroom

• Ensures decision-makers can make crucial decisions

based on timely, accurate data
• Reduces reliance on labor-intensive processes and
extra costs
Dean — 9:01am
Teacher — 9:00am

SIS Database Attendance

Attendance

Education Information Network Project

Duval County Public Schools Public Services
 Internet Education Portal

• Provides parents
and community
members greater
access, awareness,
and involvement in
the education of
their children
• Secure access to
updated attendance,
grades, etc.

Education Information Network Project

Duval County Public Schools Public Services
 Performance Measurement and
Accountability

• Enabling educational
program assessments,
adjustments and the
emergence of best
practices
• Data warehousing
and business
intelligence tools
provide the basis for
the reach for
standards

Education Information Network Project

Duval County Public Schools Public Services
 Topics

• eEducation Vision
• The EdIN Project
• Web-based Information Management
• Technology Architecture
• Challenges of Change

Education Information Network Project

Duval County Public Schools Public Services
 The Architecture of the Solution I

School District
Parent Student Teacher
Administrator Administrator

PowerSchool Enterprise

Web Server Microsoft NT Database Server

PSE / Web Objects
Microsoft IIS Microsoft SQL
Application
Server

Education Information Network Project

Duval County Public Schools Public Services
 The Architecture of the Solution II:
Distributed Data

Local Local
DB District DB DB

SQL Server

Local Local
Web / App Server Web / App Server

School School

Education Information Network Project

Duval County Public Schools Public Services
 Topics

• eEducation Vision
• The EdIN Project
• Web-based Information Management
• Technology Architecture
• Challenges of Change

Education Information Network Project

Duval County Public Schools Public Services
 The Challenges: Data Capture in the
Classroom

• Training

• Accountability

• Hardware / Connectivity

• Electronic records not universally accepted

Education Information Network Project

Duval County Public Schools Public Services
 The Challenge: Data Security

• Significant privacy laws dictate data handling

• Classroom access

• WAN / LAN security

• Parent / Community portal

• Teacher access from home

Education Information Network Project

Duval County Public Schools Public Services
 The Challenge: Legacy to Web-based

• Updated architecture — web servers, java

• Need to re-tool local talent

• Changes in functionality from character-based to

browser-based

• Universal access — down to the classroom

Education Information Network Project

Duval County Public Schools Public Services
 The Challenge: Equity of Access

• Parental / Community portal — do all have

access?
• Kiosks, library access
• Teacher access — equity of opportunity

Education Information Network Project

Duval County Public Schools Public Services
 The Challenges

The challenges are opportunities

The technology is the vehicle for the improvement of student

performance from the classroom level

Education Information Network Project

Duval County Public Schools Public Services
 EdIN

Education Information Network Project

Duval County Public Schools Public Services
 Contacts and Q&A
Marsha Cole colem@educationcentral.org
Director of Student Information Management System 904-390-2567
Duval County Public Schools

Hardy Fletcher
fletcherh@educationcentral.org
General Director of Technology Support
904-348-7105
Duval County Public Schools

Nina Briggs
Supervisor of Programming briggs@coj.net
Duval County Public Schools 904-350-1944

Matthew Seeberg mseeberg@kpmg.com

Manager, K 12 Public Education 904-350-1222 x 452
KPMG Consulting, Inc. 904-386-6403

Education Information Network Project

Duval County Public Schools Public Services