Professional Documents
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MAINTENANCE
MANAGEMENT
SYSTEMS
Introduction
■ A CMMS is basically an information system adapted to serve maintenance.
■ A CMMS aids in the process of data collection, recording, storing, updating,
processing, communicating, and forecasting.
■ It is essential for planning, scheduling and controlling the maintenance activities.
■ Through effective reporting, a CMMS can provide maintenance managers and
engineers with the information needed for sound decision making to control and
improve the maintenance process.
■ The success of a CMMS can be measured by its availability to support the
maintenance process, two important elements are essential for an effective CMMS:
■ 1. its ability to support the main activities in the maintenance process.
■ 2. the ability of the software and hardware configuration in terms of its reliability,
ease of use, quality of information and timely processing.
■ A CMMS can be centralized in small organizations or completely decentralized and distributed
in large organizations.
■ It can run on mainframes, microcomputers, workstations, and personal computers.
■ A typical CMMS is linked to inventory, purchasing and accounting.
■ In terms of support to the maintenance process, a CMMS usually include the following
functions:
Equipment identification and bill of material
Preventive maintenance
Work order management
Planning and scheduling
Inventory control and purchasing
Labor and job standards
Equipment history
Costs and budgets
Performance reports
Quality reports
CMMS MODULES
■ This module of CMMS interacts with all the other modules to monitor maintenance
activities and provides various kinds of cost and performance reports.
■ The module can be customized to generate all necessary reports. However, the
following reports are usually provided:
■ Cost report: The system provides details about maintenance costs. The cost include
labor, spare parts, material and facility costs.
■ Completed work orders: This is a summary of work orders completed during a
specified period of time.
■ Backlog report: This is a summary of work orders in the maintenance backlog. The
work orders can be classified according to the cause of their backlog, which could
be spare parts, workers, or other technical reasons.
■ Work order status report: This includes the progress of all work orders.
■ Work performance report: this report includes a summary of worker productivity.
■ Distribution of maintenance work by priority: this report includes work accomplished,
classified by priority.
■ Estimated vs actual hours report: this compares actual hours with estimated hours.
■ Plant availability report: this report provides information about equipment availability.
■ Plant reliability report: this report provides information on major equipment reliability
and mean time between failure.
■ Quality report: this report provides information about repeat and substandard jobs and
training records.