MAJOR CONTRACTOR PERFORMANCE

REVIEW MEETING

Vendor Name :
Purchase Order:
Job-Description:
Plant:
Month :
 Last MOM status :
Sl.No. Particular Target Date Responsibility Status Done Flag
HIGHLIGHTS & LOWLIGHTS :
What went well

What are the opportunities

What Support is required

 Safety & 5S performance
Target
Parameters Target Actual % Compliance Action Plan Responsibility
date
First Aid injury
Near Miss Report
TBT Conducted
No of UA reported
No of UC reported
No of UA compliance
No of UC compliance
Senior Management Walk Down
Planned
Senior Management Walk Down
Compliance
Visible Felt Leadership Planned
Visible Felt Leadership Compliance
No of employees attended safety
committee meeting
No of TBT conducted
Safety & Welfare Initiative if any
No of YSN & RSN issued
No of Road safety Violations
No of safety training conducted
No of Employee covered for safety
training
PME %
No of Cashe Project
BBS
5-S Score
 STATUS OF HR COMPLIANCE
% Target
Parameters Target Actual Action Plan Responsibility
Compliance date
PF (M-2 month)
ESIC (M-2 month)
WAGES (M-1 month)
WORKING HRS DEVIATION<
8HRS
WORKING HRS DEVIATION >
12HRS
WORKING HRS DEVIATION >
16HRS

WEEKLY OFF DEVIATION

 Manpower- Planned Vs Actual
Description Required Actual Action plan Target Responsibility
Total no. of manpower Planned
Available number of Gate-Passes
Actual Daily footfall manpower
no.
No of Inactive /Blocked gate pass

Expats
Experts
Breakup of Manpower
Total no. of electrician Available
Electrical Workman Licence-
Having
Electrical Workman Licence-
Applied
Engineer
Management Staff
Operator

Technician-Skilled

Technician- Semi Skilled

Unskilled
Supervisor Vs Workman
**This content of the slide will depend on nature of contract the above is
example for maintenance contract.
 Qualification & Experience as per Contract

No of people as per contract Required Actual Action plan Target Responsibility

Action plan for GAP:

Gate Pass No DOJ Name Designation Total Qualification Area Action Target
Experience Plan
 Contractor Module –Asset
Optimization
%
Description UOM Target Actual Action Plan Target date Responsibility
Compliance

Tools & tackles available as

%
per contract
Mobile Equipment
%
availability as per contract
Statutory compliance by
%
Assoc Partner
No of QC involvement %
No of Kaizen involvement
Yearly Skill Assessment %
Training Planned as per skill
%
gap
Training compliance %
Training effectiveness %
 KPI Performance
Parameters UOM Required Actual Action Plan Target Responsibility
Plant Availability %
MTBF %
CLTI No
SAP Compliance %
PM/BD Ratio
PM Scheduled Comp. %
PM Task Comp. %
PM Effectiveness* %
CBM Rect.
Compliance %
CBM Effectiveness %
Safety Score Card %
Customer Score card %
RCA %
Cost of Spares Rs

**This content of the slide will depend on nature of contract the above is example for
maintenance contract.
Critical KPI-Trend Score
Next
Best Previous
YTD (FY 2019-20) Current month Month
Parameters UoM Achieved Month
Oct’19
Target Actual Actual Target Actual Status Target
Avaialbility %
Safety Score
%
Card
Customer
%
Score Card

**This content of the slide will depend on nature of contract the above is
example for maintenance contract.
Finance
Description Remarks
Contract Validity
PO delivery date
Last bill dropped till which month
GST CLEARANCE TO BE ATTACHED(M-1 )
Pending Bills
Hold Bills

**This content of the slide will depend on nature of contract the above is
example for maintenance contract.
Back-up
• All the Back-up for the particular month needs to
be attached here.