BASIC FORMULA AND

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FIRST
STEP: Basics: doing math with Excel
You can Add, Subtract, Multiply, and Divide in Excel without using any built-in
functions. You just need to use some basic operators: +, -, *, /. All formulas start
with an equals (=) sign.

1 To Add, select cell F3, type =C3+C4, then press Enter.

2 To Subtract, select cell F4, type =C3-C4, then press Enter.

3 To Multiply, select cell F5, type =C3*C4, then press Enter.

4 To Divide, select cell F6, type =C3/C4, then press Enter.

Dive down for more detail Next step

SECOND STEP:
 BASIC FORMULAS
• Excel is made up of individual cells that are grouped into rows and columns. Rows are numbered,
and columns are lettered. There are over 1 million rows and 16,000 columns, and you can put
formulas in any of them.

Formulas can contain cell references, ranges of cell

references, operators, and constants. The following are all
examples of formulas:

=A1+B1
=10*20
=SUM(A1:A10)
 SEVEN
1. SUM BASIC EXCEL
FORMULAS
THE SUM FUNCTION IS CATEGORIZED UNDER EXCEL 
MATH AND TRIGONOMETRY FUNCTIONS. THE FUNCTION WILL SUM UP
CELLS THAT ARE SUPPLIED AS MULTIPLE ARGUMENTS. IT IS THE MOST
POPULAR AND WIDELY USED FUNCTION IN EXCEL.

SUM HELPS USERS PERFORM A QUICK SUMMATION OF SPECIFIED CELLS IN

MS EXCEL. FOR EXAMPLE, WE ARE GIVEN THE COST OF 100 ITEMS BOUGHT
FOR AN EVENT. WE CAN USE THE FUNCTION TO FIND OUT THE TOTAL COST
OF THE EVENT.

FORMULA
=SUM(NUMBER1, [NUMBER2], [NUMBER3]……)
 
THE SUM FUNCTION USES THE FOLLOWING ARGUMENTS:
NUMBER1 (REQUIRED ARGUMENT) – THIS IS THE FIRST ITEM THAT WE
WISH TO SUM.
NUMBER2 (REQUIRED ARGUMENT) – THE SECOND ITEM THAT WE WISH
TO SUM.
NUMBER3 (OPTIONAL ARGUMENT) – THIS IS THE THIRD ITEM THAT WE
WISH TO SUM.
 HOW TO USE THE SUM
FUNCTION IN EXCEL?
SUPPOSE WE ARE GIVEN THE FOLLOWING DATA:

We wish to find out the total value. The formula to

be used is:
 1. Select the cell where the answer will
appear (B3, for example)

2. Type the equals sign (=).

3. Type the cell address that contains the

first number in the equation (B1, for
example).
4. Type the operator you need for your
formula. For example, type the addition sign
(+).

5. Type the cell address that contains the

second number in the equation (B2, for
example).

6. Press Enter. The formula will be calculated,

and the value will be displayed in the cell.
2. AVERAGE
The AVERAGE function is categorized under Excel Statistical functions. It will return the
average value of a given series of numbers in Excel. It is used to calculate the
arithmetic mean of a given set of arguments in Excel. 
As a financial analyst, the function is useful in
finding out the average (mean) of a series of
numbers.
Formula
=AVERAGE(number1, [number2], …)
 
The function uses the following arguments:
1. Number1 (required argument) – This is the first
number of a cell reference or a range for which
we want the average.
2. Number2 (optional argument) – They are the
additional numbers, cell references or a range for
which we want the average. A maximum of 255
numbers is allowed.
 
 HOW TO USE AVERAGE
FUNCTION IN EXCEL?      
Suppose we are given the following data:
 

We wish to find out the top 3 scores in the above

data set. The formula to use will be:
We get the result below:
 
In the above formula, the LARGE function retrieved the top nth values from a set of
values. So, we got the top 3 values as we used the array constant {1,2,3} into
LARGE for the second argument.
Later, the AVERAGE function returned the average of the values. As the function
can automatically handle array results, we don’t need not use Ctrl+Shift+Enter to
enter the
A few formula.
notes about the AVERAGE Function
  • The AVERAGE function ignores empty cells.
• If a range or cell reference argument contains
text, logical values, or empty cells, those values
are ignored. However, cells with the value zero
are included.
• Arguments that are error values or text that
cannot be translated into numbers cause errors
in the function.
 
 3. COUNT
This function helps count the number of cells that contain a number, as well as the
number of arguments that contain numbers. It will also count numbers in any given
array.
Formula
=COUNT(value1, value2….)
 
Where:
1. Value1 (required argument) – The first item or
cell reference or range for which we wish to count
numbers.
2. Value2… (optional argument) – We can add up
to 255 additional items, cell references, or ranges
within which we wish to count numbers.

Remember this function will count only numbers

and ignore everything else.
 HOW TO USE THE COUNT
FUNCTION IN EXCEL?
Example 1
Let’s see the results that we get using the data
below:

As seen above, the function ignored text or

formula errors and counted numbers only.
The results we got in Excel are shown below:
 

A few observations 
• Logical values and errors are not counted by this
function
• As Excel stores dates as a serial number, the
function returned 1 count for date.
This function can be used for an array. If we use the formula =COUNT(B5:B10), we
will get the result 4 as shown below:
 
4. COUNTA
Like the COUNT function, COUNTA counts all cells in a given rage. However, it counts
all cells regardless of type. That is, unlike COUNT that only counts numerics, it also
counts dates, times, strings, logical values, errors, empty string, or text.

Excel Countif Not Blank Formula

=COUNTA(value1, [value2], …)
 
The Excel countif not blank formula uses the following arguments:
1. Value1 (required argument) – This is the value at which we evaluate the function.
2. Value2 (optional argument) – Additional arguments that represent the values that we
wish to count.
 
A few notes about the arguments
• We can enter up to 255 value arguments if we are using MS Excel 2007 or later. Earlier
versions can handle 30 arguments only.
• Value arguments can be values, an array of values, or references to cell ranges.
 
 HOW TO USE THE COUNTA FUNCTION IN EXCEL?

Example 1 – Excel Countif not blank

Suppose we are given the data below:

As seen above, the COUNTA function will count text or formula errors. So unlike
the COUNT function, which considers only numbers, COUNTA considers numbers,
dates, text values, logical values, and errors.
We get the results below:
5.IF
The IF function is often used when you want to sort your data according to
a given logic. The best part of the IF formula is that you can embed
formulas and function in it.

=IF(logical_test, [value_if_true], [value_if_false])

Example:

=IF(C2<D3, ‘TRUE,’ ‘FALSE’) – Checks if the value at C3 is less

than the value at D3. If the logic is true, let the cell value be
TRUE, else, FALSE
 HOW TO USE THE IF IN EXCEL?
Example of a complex IF logic:
=IF(SUM(C1:C10) > SUM(D1:D10), SUM(C1:C10), SUM(D1:D10))

First, it sums C1 to C10 and D1 to D10, then it compares the sum. If the sum of C1 to
C10 is greater than the sum of D1 to D10, then it makes the value of a cell equal to
the sum of C1 to C10. Otherwise, it makes it the SUM of C1 to C10.
6.TRIM
The TRIM function makes sure your functions do not return errors due to unruly
spaces. It ensures that all empty spaces are eliminated. Unlike other functions
that can operate on a range of cells, TRIM only operates on a single cell.
Therefore, it comes with the downside of adding duplicated data in your
spreadsheet.

Formula
=TRIM(text)
 HOW TO USE THE TRIM IN EXCEL?

Example:

TRIM(A2) – Removes empty spaces in the value

in cell A2.
7.MAX & MIN
The MAX and MIN functions help in finding the maximum number
and the minimum number in a range of values.

Formula
=MIN(number1, [number2], …)

Example:

=MIN(B2:C11) – Finds the minimum number between column B from B2 and

column C from C2 to row 11 in both columns B and C.

=MAX(number1, [number2], …)
HOW TO USE THE MAX AND
MIN IN EXCEL?
Example:

=MAX(B2:C11) – Similarly, it finds the maximum number

between column B from B2 and column C from C2 to row 11
in both columns B and C.
 GENERATING
CHARTS IN EXCEL
HOW TO CREATE
CHART?
Input
the
data in
the
cell
Click the
insert tab
On the Insert
tab, in
the Charts group
, click the Line
symbol.
Select
the
stacked
line with
markers
 Chart Title
1400

1200

1000

800

600

400

200

0
Januray February March April May June
Mango Apple Orange
Type a
chart
title
Click
the
design
tab
If you want to
change to a
different type of
chart. Just click
change chart
type.
 Bearing of Fruits

On the 500

left 400
300

side,
200
100
0
Januray February March April May June

click Mango Apple Orange

column
THANK YOU