GROUP 6 PRESENTATION

QUESTION..EXPLAIN THE APPLICATION

OF THE FOLLOWING PROGRAM
IMPLEMANTATION TOOLS.
1.Work Breakdown Structures
2.The Gantt Chart
3.Budget
 WORK BREAKDOWN
STRUCTURES
 What is b
 The GANTT CHART
 A Gantt chart is a horizontal bar chart
developed as a production control tool in
1917 by Henry L. Gantt, an American
engineer and social scientist.
 It is Frequently used in project management,
a Gantt chart provides a graphical illustration
of a schedule that helps to plan, coordinate,
and track specific tasks in a project.
 They are graphical representations of task
based projects

 A Gantt chart is constructed with a horizontal axis representing the
total time span of the project, broken down into increments (for
example, days, weeks, or months)

 Projects usually comprise multiple tasks. When you manage a

project it can be difficult to track the tasks, their relationships,
duration and status. A change in one task can affect the progression
 of a project and it is therefore important to have an overview of that
project. Gantt charts are bar charts that depict activities in a project,
their duration and their interrelationships.
 The individual tasks are listed in the Task Name column. A task is
automatically formatted as bold when a task below it is indented.
The bolding indicates that the task is a summary task and the
indented tasks below it are subtasks of the summary task.
Continuation….
 Continuation….
 Gantt charts give a clear illustration of project
status, but one problem with them is that they don't
indicate task dependencies - you cannot tell how
one task falling behind schedule affects other tasks.
 Automated Gantt charts store more information
about tasks, such as the individuals assigned to
specific tasks, and notes about the procedures.
They also offer the benefit of being easy to change,
which is helpful. Charts may be adjusted frequently
to reflect the actual status of project tasks as,
almost inevitably, they diverge from the original
plan.
 From the first chart..
 1. The individual tasks are listed in the Task Name column.
 2. A task is automatically formatted as bold when a task below it is indented. The bolding
indicates that the task is a summary task and the indented tasks below it are subtasks of the
summary task. Note that you cannot edit the duration of a summary task, only its subtasks.
 3. The Start date determines the start position of the task bar
 4. The Finish date determines the end position of the task bar.
 5.The Duration of a task determines the length of the task bar. You can either enter the Duration
or let Visio calculate it by typing a Start and Finish date. Type the Duration as a number followed
by w for weeks, d for days, h for hours, or m for minutes (for example, 3d for 3 days). A task with
a duration value of zero is a milestone (see task 8 Go to Airport above).
 6.The % Complete indicates the progress of a task. The value is highlighted in the task bar to
give additional graphical information. This column may not be showing by default, but can be
added in manually.
 7.The percentage complete is reflected in the task bar by a proportion of the task bar appearing
in a different colour, see tasks 1 and 2 above.
 8. Linked tasks are connected by connector lines. By connecting tasks, if the end date of one task
changes, the connected tasks will automatically adjust to reflect the impact on the progress of
the project.
 9. Each task is represented graphically by a task bar. This makes it much easier to gauge the
progress of a project.
 Budget

A budget is a document for recording

actual and projected income and
expenditures over time A budget forces
you to consider
 BUDGETING PROCESS

 1- Setting goals
 2- Gathering data
 3- Forecast future needs
 4- Implementing the budget
 5- Controlling your spending
 6- Evaluating your performance
 Tools you’ll need to make a budget are Small
notebook , Green eye shade to highlight the important
data ,Graph paper or Excel and a Calculator.
 Gathering data by Recording all the income and
expenditures
 The aspect of Divide and conquer the funds
 Using Excel to make a budget
 Transfer notebook data to Excel at end of each week
Have built-in sum formulas ready to go Use a system
that makes sense to you Won’t use it if you don’t like
it – tweak it over time Add, subtract, combine
categories
 Projecting future cash flows

It is based on detailed records for a couple

months of where the funds went…their
where about
Inflation and your budget estimates
What if interest rates rise? A planner
should draw a budget that can sustain any
inflation..thus called planning in reality
Planning for intermittent bad things