Project Management

Topic: Gantt Chart

UoT Academy
Planning and Scheduling
Team Projects ?????
Think about how
challenging it would
be to juggle a dozen
balls at once.
You'd have
to keep your
eye on all of
them, and
know when
to catch
each one.
If you missed
just one, this
could spoil
your whole
performance.
Project
management
is similar to this.
 Gantt chart
Planning and Scheduling Team Projects
To complete a project successfully, you must control a large
number of activities, and ensure that they're completed on
schedule.
If you miss a deadline or finish a task out of sequence, there
could be knock-on effects on the rest of the project.
It could deliver late as a result, and cost a lot more.
That's why it's helpful to be able to see everything that needs
to be done, and know, at a glance, when each activity
needs to be completed.
 Gantt chart
Planning and Scheduling Team Projects

Gantt charts convey this information visually.

They outline all of the tasks involved in a project, and their
order, shown against a timescale.
This gives you an instant overview of a project, its
associated tasks, and when these need to be finished.
 What is a Gantt chart
A Gantt chart is a horizontal bar chart that visually
represents a project plan over time.
Modern Gantt charts typically show you the status of—as
well as who’s responsible for—each task in the project.
A Gantt chart lists tasks in a project on a timeline with their
interdependencies.
It is especially useful for planning tasks in a project, and
monitoring progress as the project goes on.
Gantt charts emphasize time rather than task relationships
 Gantt chart
Origins of the Tool
1896: Karol Adamiecki creates the first project management
chart: the Harmonogram, a precursor to the modern gantt
chart.
1931: Adamiecki publishes the Harmonogram (but in Polish
with limited exposure).
1910-1915: Henry Gantt publishes his own project
management system, the gantt chart.
Today: Gantt charts are the preferred tool for managing
projects of all sizes and types.
 Key Parts of a Gantt chart
A Gantt chart is made up of several different elements.

So let’s take a quick look at 8 key components so that you

may know how to read a Gantt chart:
 Key Parts of a Gantt chart

Task list: Runs vertically down the left of the

Gantt chart to describe project work and
may be organized into groups and subgroups
 Key Parts of a Gantt chart

Timeline: Runs horizontally across the top of the

Gantt chart and shows months, weeks, days, and
years
 Key Parts of a Gantt chart

Dateline: A vertical line that highlights

the current date on the Gantt chart
 Key Parts of a Gantt chart

Bars: Horizontal markers on the right side of

the Gantt chart that represent tasks and
show progress, duration, and start and end
dates.
 Key Parts of a Gantt chart

Milestones: Yellow diamonds that call out

major events, dates, decisions, and
deliverables.
 Key Parts of a Gantt chart

Dependencies: Light gray lines that

connect tasks that need to happen in a
certain order.
 Key Parts of a Gantt chart

Progress: Shows how far along work is and

may be indicated by % Complete and/or bar
shading.
 Key Parts of a Gantt chart

Resource assigned: Indicates the person or

team responsible for completing a task.
 Applications of Gantt chart
Gantt charts are useful in almost any industry.
Here are just a few examples of the types of teams and companies that
use Gantt charts to plan, schedule, and execute their projects:

 Construction
 Consulting agencies
 Marketing teams
 Manufacturing
 Human resources
 Software development
 Event planning
 Benefits of Gantt chart

The biggest advantage of using free

online Gantt charts in project
management is that you get to see
everything related to project at a single
place.
 Benefits of Gantt chart
It acts as a great visualization and prioritization tool as it provides the
total overview of the project and tells you about the critical information
such as
 members involved in each step,
 the order of tasks,
 duration, start-to-end dates,
 task dependencies and progress made in them.

Hence, online Gantt charts software are helpful in equipping project

managers with the information they need to oversee while managing
projects.
 Benefits of Gantt chart
Gantt charts allow you to use your resources effectively
as you get to see a project’s timeline where you can
easily see how and where resources are being utilized.

Within Gantt charts, you can also delegate tasks and

align resources without burdening them with too much
work.
 Benefits of Gantt chart
Project managers can use these charts to know who is
working on what and give inputs on certain tasks and pass
relevant information to them.

This helps him to communicate better with team members

and also improves their relationship as a team.

Most importantly, it eliminates the need for having a

separate tool for tracking and communication purposes.
 Benefits of Gantt chart
Once you schedule your project in a Gantt chart
software you can check the progress of the projects
in it.

This information is quite useful to determine if the

project is headed in the right direction or not.
 Benefits of Gantt chart
 A Gantt chart shows the details of each team member’s tasks and
milestones in one place so that everyone is aware of each other’s
workload and help those who may be struggling to fulfill their own
work.
 This kind of transparency in the work process further boosts
 teamwork,
 honesty, and
 humility within the team.