EXPORT

IMPORT
DOCUMENTATION
 WHY EXPORTS?
 NATIONAL LEVEL
 Develope foreign Exchange reserves &
Improve balance of Payment.
 Better use of National/Natural Resources.
 Technological Development.
 Globalisation.
 Reduction of Unemployment.
 WHY EXPORTS?
 COMPANY LEVEL
 Use of Surplus Capacity.
 Slack season Capacity Utilisation.
 Economies of Scale-World is our Market
 Globalisation.
 Benifities.(Export Incentives).
 International Exposure.
 IMPORTANCE OF EXPORT
DOCUMENTS .
 NO. OF DOCUMENTS (HEAVY DOCUMENTATION).
 INVOLVEMENT OF DIFF. GOVT.
AGENCIES/INSTITUTIONS.
 COMPLEX FORMALITIES.
 FOREIGN EXCHANGE INVOLVEMENT.
 PAYMENT RISK.
 RULES & REGULATIONS OF IMPORTING COUNTRY.
 MULTIMODAL TRANSPORT.
 DELIVERY COMMITMENT.
 EXPORT INCENTIVE.
 MULTIPLE TRANSFER OF TITLE.
 TRANSACTION COST.
EXPORT LOGISTICS

IL SL OL
 AGENCIES INVOLVED IN
EXPORT SHIPMENTS.
 CUSTOMS. (MINISTRY OF FINANCE)
 DGFT (MINISTRY OF COMMERCE).
 PORTS. (MINISTRY OF SURFACE
TRANSPORT).
 CENTRAL EXCISE (MINISTRY OF FINANCE).
 RESERVE BANK OF INDIA.
 AUTHORISED DEALERS.
 COMMERCIAL BANKS.
 AGENCIES INVOLVED IN
EXPORT SHIPMENTS.
 EXPORT PROMOTION COUNCIL.
 CHAMBERS OF COMMERCE.
 SALES TAX DEPARTMENT.
 INCOME TAX DEPARTMENT
 LOCAL AUTHORITIES (OCTROI/ TOT).
 CUSTOM HOUSE AGENTS.
 SHIPPING CO’S/AIRWAYS/ROAD TRANSPORT
 FREIGHT FORWARDERS.
 NVOCC’S
 EXPORT INSPECTION AGENCY.
 AGENCIES INVOLVED IN
EXPORT SHIPMENTS.
 PRIVATE INSPECTION AGENCIES.
 TRANSPORTERS.
 LOGISTICS CO.
 ECGC.
 CONCOR.
MODUS OPERANDI OF
SHIPMENTS.
PRESHIPMENT STAGE.

SHIPMENT STAGE.

POSTSHIPMENT STAGE.
 ADVANTAGES OF “DOCK
STUFFING”.
 CHOICE OF SHIIPING CO.
 IMMEDIATE DESPATCH OF
CONSIGNMENT ON TRUCKS/TRAILERS.
 DETENTION OF CONT. AVOIDED.
 SHORT SHIPMENT POSSIBLE.
 DISADVANTAGES OF “DOCK
STUFFING”.
 TIME CONSUMIG-.
 MISHANDLING OF CONSIGNMENT.
 IMPROPER STUFFING.
 DETENTION CHARGES-UNLOADING OF
CARGO ONLY AFTER PASSING OF
DOCS.
 ADVANTAGES OF “FACTORY
STUFFING”.
 TIME SAVING.
 PROPER INHOUSE STUFFING AS PER
CUSTOMERS REQUIREMENT.
 COST ADVANTAGE.
 MINIMUM FORMALITIES AT
“GATEWAY PORT”.
 UNLOADING OF CONT. WITHOUT
PASSING DOCS.
 DISADVANTAGES OF
“FACTORY STUFFING”.
 DETENTION OF CONT.IF CONSIGNMENT
DELAYED AT PLANT.
 SHORT SHIPMENT NOT POSSIBLE.
 DELAY IN DESPATCH DUE TO NON
ARRIVAL OF CONT. AT FACTORY.
 WAITING PERIOD AT PORT IN CASE OF
MISSING OF VESSEL.
 ADVANTAGES OF “ ICD”.
 QUICK PASSING OF DOCS.
 MINIMUM FORMALITIES AT
GATEWAPORT.
 BACKLOADING AT FACTORY
POSSIBLE.
 ARRIVAL OF CONT. AT BECK-N-CALL.
DISADVANTAGES OF “ ICD”.
 LIMITED CHICE OF SHIPPING CO’S.
 DELAY DUE TO TRANSPORT
(RAIL/ROAD) PROBLEM.
 TRACKING OF CONT. DIFFICULT.
 HOLDING OF CONTAINER DIFFICULT.
 EDI PROCEDURE.
 REGISTRATION OF I.E. CODE IN CUSTOMS EDI SYSTEM BY PRODUCING SELF
ATTESTED ZEROX COPY OF I.E.C. CERTIFICATE, BANKERS LETTER WITH
SHIPPERS COVERING LETTER ADDRESSED TO CUSTOMS, PROFILE OF
EXPORTER, PAN CARD.

 DETAILS OF S/BILLS ARE TO BE PREPARED AS PER ANNEXURE "A" &

ANNEXURE "D" IS ALSO SUBMITTED TO CUSTOMS.

 CUSTOMS PRINT OUT THE CHECKLIST ON THE BASIS OF ANNEXURFE "A" &
"D”, ASK’ CHA TO GO THROUGH THE SAME, IF THERE IS ANY CHANGE, IT IS
TO BE NOTIFIED TO CUSTOMS.

 AFTER WHICH CUSTOMS GIVES S/BILL NO.

 AT THE TIME OF CARTING OF GOODS AT DOCKS EXPORTER/CHA IS

REQUIRED TO FILE THE PARTICULARS IN FORM "C".

 GR IS NOT REQUIRED TO BE FILED UNDER EDI SHIPMENT & THIS IS

REPLACED BY “SDF” (STATUTORY DECLARATION FORM).
 EDI PROCEDURE.
 THE EXAMINATION REPORT WILL BE FED BY THE
EXAMINING OFFICER & "LET EXPORT ORDER" WILL BE
GIVEN BY THR APPRAISER / SUPERINTENDENT.

 FOUR COPIES OF SHIPPING BILLS WILL BE PRINTED.

 CUSTOMS COPY - FOR RECORD PURPOSE

 EXPORTER COPY – FOR SHIPPING CO.
 DEPB COPY-REGISTRATION OF DEPB
 EXCHANGE CONTROL COPY - FOR NEGOTIATION.

 NOTE: THE EP COPY OF THE SHIPPING BILL IS PRINTED

AFTER FILING OF STUFFING REPORT & EGM. SHIPPING CO.
SHOULD FILE EGM ON PRIORITY AS EP COPY CAN NOT BE
GENERATED UNLESS THE SHIPPING CO FILES EGM IN EDI.
 POST SHIPMENT STAGE
 TO INFORM CUSTOMER ABOUT THE
LOADING CONFIRMATION.
 NEGOTIATION OF DOCUMENTS.
 FOLLOW UP FOR PAYMENT
 CLAIMING INCENTIVES.
 PAYMENT TERMS
 ADVANCE.
 D/A (DOCUMENTS AGAINST
ACCEPTANCE).
 D/P (DOCUMENTS AGAINST
PAYMENT).
 L/C (LETTER OF CREDIT).
 TYPES OF L/C’S
 Irrevocable credit
 Irrevocable confirmed credit

 Transferable L/C.

 Back to Back L/C.

 Revolving L/C.
REGULATORY DOCUMENTS.
 INVOICE (PRESHIPMENT).
 PACKING LIST (PRESHIPMENT).
 EXCISE CHALLAN.
 ARE-1.
 ANNEXURE- “A” OR ANNEXURE- “B”.
 ANNEXURE- “C”.
 DECLARATION- “D”.
 SHIPING BILLS.
 GR/STATUTORY DECLARATION FORM (SDF).
 FREIGHT PAYMENT CERTIFICATE.
 COMMERCIAL DOCUMENTS.
 ENQUIRY.
 PURCHASE OEDER.
 PROFORMA INVOICE.
 COMMERCIAL INVOICE.
 PACKING LIST.
 SHIPPING INSTRUCTIONS.
 CLEAN REPORT OF FINDINGS. (CRF).
 INSURANCE DECLARATIONS.
 CERTIFICATE OF INSURANCE.
 SHIPPING ORDER.
COMMERCIAL DOCUMENTS.
 MATE RECEIPT.
 BILL OF LADING/COMBINED TRANSPORT
DOCUMENTS.
 CERTIFICATE OF ORIGIN/GENERALISED
SYSTEM OF PREFERENSES (GSP).
 BILL OF EXCHANGE/DRAFT.
 SHIPMENT ADVISE.
 LETTER TO BANK FOR
COLLECTION/NEGOTIATION OF DOCUMENTS.
POST SHIPMENT DOCUMENTS
REQUIRED FOR NEGOTIATION.
 COVERING LETTER TO BANK.
 ORIGINAL L/C OR PURCHASE ORDER.
 BILLS OF EXCHANGE.
 INVOICE.
 CONSULAR INVICE.
 PACKING LIST.
 CERTIFICATE OF ORIGIN/GSP.
 B/L (3) ORIGINALS.
 WEIGHMENT CERTIFICATE.
 TEST CERTIFICATE/QUALITY CONTROL
CERTIFICATE.
 INSURANCE CERTIFIACATE IN CASE OF CIF.
POST SHIPMENT DOCUMENTS
REQUIRED FOR NEGOTIATION.
 FUMIGATION CERTIFICATE-AUSTRALIA &
USA.
 ADVANCE CARGO DECLARATION-USA.
 INTERMODAL CERTIFICATE.
 PACKING DECLARATION-AUSTRALIA.
 THIRD PARTY INSPECTION CERTIFICATE
(CRF).
 SHIPMENT ADVISE.
 SDF (DUPLICATE).
 ANY OTHER DOCUMENTS AS PER L/C.
IMPORT PROCEDURE
( SECOMD CHECK)
 NOTING

 ASSESSMENT

 DUTY PAYMENT

 EXAMINATION

 OUT OF CHARGE.
IMPORT PROCEDURE
( FIRST CHECK)
 NOTING

 ASSESSMENT

 EXAMINATION

 REASSESSMENT

 DUTY PAYMENT

 OUT OF CHARGE.