TECHNICAL

DOCUMENTS
 
 INTRODUC
TION
Have you ever submitted a resume
for a job, written an emails to your
boss, created a PowerPoint
presentation or written directions for
a friend on how to use an item? Then
you’ve already written a technical
document. Technical writing includes
a wide range of documents used to
inform or persuade a target audience
with a specific need.
 TECHNICAL
DOCUMENTS
Refers to any documents
that explains the use,
functionality, creation, or
architecture of a product.
Think of it as a nuts and bolts
“how to” guide for users, new
hires, administrators, and
anyone else who need to
TYPES OF TECHNICAL
DOCUMENTS
LETTERS
MEMORANDA
BULLETINS
PERIODIC REPORTS
NON-PROSE ( ILLUSTRATIONS
DEVICE)
TECHNICAL ARTICLES
MANUALS
PROJECT PROPOSALS
FEASIBILITY STUDY
RESEARCH REPORT
ABSTRACTS
EMAIL
 LETTE
It is RS
a written image conveyed
from one person to another
person through a medium.
Letters can be formal or
informal. Beside information,
letter writing has play a role in
the reproduction of writing as an
art throughout history.
 DIFFERENT TYPES OF
LETTERS

*FORMAL LETTERS
*INFORMAL LETTERS
*CIRCULAR LETTERS
*APPLICATION LETTER
*RESIGNATION LETTERS
 FORMAL
LETTER
Is a letter written in a
formal language, in the
stipulated format, for
offi cial purpose.
 FORMAL LETTER FORMAT
1.SENDER’S ADDRESS
2.DATE
3.RECEIVER’S ADDRESS
4.GREETING
5.SUBJECT
6.BODY OF THE LETTER
7.CLOSING THE LETTER
8.SIGNATURE
 INFORMAL
LETTER
Are written to close
acquaintances of the writer,
their friends, family, relatives,
etc.
Informal letters are mainly
used for personal
communication. So they do not
 CIRCULAR
LETTERS
A circular is essentially a
letter containing some
important information that
is distributed to a large
number of people.
 RESIGNATION
LETTER
A resignation is the act
of leaving your job. A
resignation letter
expresses your intention
to leave the company you
currently work for.
 APPLICATION
LETTERS
A letter of application,
also known as a cover
letter, is a document sent
with your resume to
provide additional
information about your
skills and experience to an
employer. It is intended to
 MEMOR
ANDA
It is a written or
message that maybe
used in business
office or in any
offices.
 BULLET
INS
It is a brief public
notice issuing usually
from authoritative
source, specifically a
brief news item, a
short official
 PERIODIC
REPORTS
Is a progress report which
reflects the collaboration within
the IMI-JU consortium ( EFPIA
companies, IMI-JU beneficiaries
and other participants) to
achieve the objectives of the
project during the period
referred. This report sets the
basis for decision about the
 5. NON-PROSE
( ILLUSTRATION
DEVICE
Non-prose
material/graphics are
composed of graphics,
bars, charts, diagrams,
illustrations, drawings and
maps.
EXAMP
LES
 6. TECHNICAL
ARTICLES
It is an article for
magazines or an online
service that is about
technical topic, and
typically the article drills
down into some low-level of
detail.
 7.
MANUAL
It is a document containing
instructions for installations,
operations, use, maintenance, parts
list, support and training
requirements for the effective
deployment of an equipment, machine
process or system.
 Classification
of Manual
 PRODUCT MANUAL - this is also called
the instruction manual.
 INSTALLATION MANUAL - this is a
manual used on how to set up or
install the product.
 TROUBLESHOOT MANUAL - used to fix
parts of product.
 USER MANUAL - it is intended to give
assistance to people using a particular
system.
 OPERATIONS MANUAL - a
documentation by which an organization
 8. PROJECT
PROPOSALS
It is a document that is used
to convince a sponsor that a
project needs to be kick-off to
solved a particular business
problem or opportunity.
 6 Types of Proposal
1. FORMALLY SOLICITED – It is when the customer asks for a
proposal. They may ask verbally or they may issue a
written request for proposal (RFP).
2. INFORMALLY SOLICITED – are typically the result of
conversations held between a vendor and a prospective
customer.
3. UNSOLICITED – It is when you send them a proposal they
haven’t even asked for because you think they should buy
from you or take some action.
4. CONTINUATION – requests the already approved funds for
the next phase or next year of the project.
5. RENEWAL- is a request for additional funding for a
support period subsequent to that provided by a standard
or continuing grant.
6. SUPPLEMENTAL - asks for an increase in support for a
proposal that has already been funded.
 FEASIBILITY
STUDY
Is an analysis that takes all
of a projects relevant factors
into account including
economic, technical, legal and
scheduling considerations to
certain the likelihood of
completing the project
successfully.
 Types of Feasibility Study

 TECHNICAL FEASIBILITY
 FINANCIAL FEASIBILITY
 MARKET FEASIBILITY
 ORGANIZATIONZAL FEABILITY
 10.
RESEARCH
analystREPORT
Is a document prepared by an
or strategist who is a part
of the investment research team
is a stock brokerage or
investment bank. Research report
generally, but not always have
actionable recommendations such
as investment ideas that
investors can act upon.
 Purpose of Research Report

It is to demonstrate or
develop your ability to
undertake a complete piece
of research including
research design and an
appreciation of its
significance in the field.
 ABSTRAC
TS thesis, review,
An abstract is a brief summary of a
research article,
conference proceeding or any in depth
analysis of a particular subject and is
often used to help the reader quickly
ascertain the papers’ purpose .
 3 TYPES OF ABSTRACT
1. DESCRIPTIVE – indicates the types of information
in the work. It makes no judgements about the
work nor does it provide results or conclusions of
the research. It does incorporate key words found
in the text and may include the purpose, methods,
and scope of the research.
2. INFORMATIVE ABSTRACT – Includes the
information that can be found in a descriptive
abstract ( purpose, methods, scope ) but also
includes the results and conclusions of the
research and the recommendation of the author
3. CRITICAL ABSTRACT – provides, in addition to
describing main findings and information, a
judgement or comment about the study’s validity,
12. E-
MAIL
 MINUTE
S the live written record of
Also known as protocol or note,
minutes are
a meeting. They record the list of
attendees, issues raised, related
responses and financial decisions
taken to address the issues. Their
purpose is to record what actions
have been assigned to whom, along
with the achievements and the
deadlines.