Motive Questions 1

• Imagine you’re the owner of your own

company…
• …and you need to communicate to your
employees on:
• announcing the start of implementation of a new policy
• requiring employees to attend a business summit
• showing a list of charitable organizations and causes that
the company has donated to in the previous month
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 2
BARAS
SENIOR HIGH SCHOOL
 3
Writing a
Business Memo
READING AND WRITING SKILLS
Core Curriculum Subject
2nd Semester | 4th Quarter | SY 2019 – 2020

HAZEL ANGELYN E. TESORO, MAT

Teacher III
Viewing Activity 4
Pen and paper

Watch intently

Note important details

you find in the video

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 Business Memo 5
Nature and Purpose
a powerful way
in-house to update
to distribute
messages that colleagues on
information
help get work important
among your
done information
colleagues

to make an to address a
announcement specific audience
at your in a formal
workplace context

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 Business Memo 6
Characteristics
format similar to email
often created with a word typically printed for • begins with a header section
processor distribution • lists recipients and other details

short concise reader-friendly

generous margins
accessible information • 1” x 1” on all sides spacing between parts

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 Business Memo 7
Parts
Heading section
• aligned vertically
• parallel parts
• has four subsections
• To
• From
• Date
• Subject

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 What I want to see in
your business memo draft:

1. Company letterhead
2. Memorandum number
3. Proper details in the
headings
4. Sensible content in the
body separated by
bullets/numbering,
and ample spacing
5. Body should occupy
more than half of the
page

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 Business Memo 9
Parts
To
• Include each recipient's name
and job title
• identifies the intended reader
• As a general rule, use full names
• Addressing a designated group?
• Simply state the name of the
group
From
• Include name and title
• Identifies the writer
• As a general rule, use full names
• As the writer, initial* next to
your name to personalize the
memo
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 Business Memo
10
Parts
Date Subject
• indicates when the memo was • Make the subject brief and
written descriptive
• Write out the complete date— • Skip the greetings
month, day, and year. • Immediately go into the body text
• not abbreviations or other short • Avoid vague or confusing wording
forms • use precise terms that your reader
will understand that make the
memo memorable and that simplify
filing

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 Business Memo11
Parts
Message
• First paragraph
• main point
• Second paragraph
• supporting details and
discussion
• Third paragraph
• outcomes, responses,
and action
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 Business Memo
12
Types
Operational memo Financial memo Environmental memo

Announcement
memo (policy change, Request for action Directives
meetings, etc.)

Response to
Dress code memo
inquiry/complaint

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 Business Memo
13
Steps in Writing
pre-write

draft

revise

refine
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 Business Memo
14
General Tips in Writing

Use bullets
Follow the or numbers Don't mix
Don’t
company’s to clearly Revision is Focus on the two or three
include a
formal present vital subject unrelated
farewell
writing style points or topics
lists

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Analysis 15

Read Examine Identify the Time

business their purpose allotment:
memos. content. and type. 10 minutes

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 Business Memo
16
Analysis
• Cite some benefits of being able to learn
how to write a business memo
• As a student
• As a future business owner
• As a future head of a department/company
• Why do you have to learn how to write a
business memo?
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 17

5-item Quiz
Business Memo

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 Business Memo
18
1
Which of the A. to address a specific
audience in a formal
following is not a context
purpose of a business B. to make an announcement
memo? at your workplace
C. to reprimand an employee
for poor performance
D. to update colleagues on
important information

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 Business Memo
19
1
Which of the A. reader-friendly
following is not a B. often created with a
characteristic of a word processor
business memo? C. concise
D. written by an
employee of lowest
rank in the company
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 Business Memo
20
1
What is the sequence A. draft, pre-write,
of steps in writing a refine, and revise
business memo? B. refine, revise,
pre-write, and draft
C. pre-write, draft,
revise, and refine
D. refine, draft, revise,
and pre-write
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 Business Memo
21
1
Which type of memo A. Financial memo
is needed to B. Directives
communicate C. Response to
information about inquiry/complaint
preventive measures D. Dress code
against COVID-19?

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 Business Memo
22
1
Which type of memo is A. Financial memo
needed to require B. Environmental
employees to wear memo
clothes with a shade of
purple every Friday for C. Response to
the entire month of inquiry/complaint
March in celebration of D. Dress code memo
the International
Women’s Month?
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 23

Memo Writing Task

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 What I want to see in
your business memo:

1. Company letterhead
2. Memorandum number
3. Proper details in the
headings
4. Sensible content in the
body separated by
bullets/numbering,
and ample spacing
5. Body should occupy
more than half of the
page

Write the names of grp

members (only those who
are present today) at the
back of the memo.

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