EVENTS MANAGEMENT SERVICES

NC III

EVENTS PROPOSAL OR
BID

MONICA B.
BANDOLES
GENERAL MANAGER
October 17, 2019
Ms. Zafrina M. Centineo
REDMI INC.
Moalboal Cebu City, Negros Oriental

Dear Ms. Centineo,

Greetings!
First and foremost, we wanted to give you and your company our warmest congratulations for
launching another smart phone this coming December. Rest assured, these gadgets will surely be on
the A-list on all the consumers in the Global market. In line with this, we would like to offer you our
professional service on your product launch and company dinner this December 24, 2019.
We are hoping that you will choose us in managing this very important event. We can assure
you a first-rate service for we are already 6 years in serving and managing big and popular events
around the city and some places in the Philippines.

We would highly appreciate to hear back from you considering our proposal. Thank you.

Yours truly,

MONICA B. BANDOLES
General Manager / SOIREE CREATIVES
 COMPANY PROFILE
COMPANY NAME:
SOIREE CREATIVES
SOIREE CREATIVES
Events management at its finest
Events management at its finest
OFFICE ADDRESS:
Main office:
Second floor, Marigold building unit 243, Juan Luna st. Bais
City

CONTACT DETAILS:

5233409

09750428182

Soireescreatives@gmail.com

Soiree Creatives Official

 KEY EXECUTIVES
ORGANIZATIONAL STRUCTURES

Mr. Orland B. Bandoles

Company owner

Monica B. Bandoles
General manager/event
specialist

LORENCE GORNEZ DHYN OROCAY

Event manager Event specialist

RECELYN
MAYONADO
Finance manager

TRISHA MENDOZA JUVELYN RAMIREZ

Utility and staff manager Food and drinks manager
 VISION
“Soiree Creatives” envisions
costumer’s satisfaction and with
guaranteed sophistication in making
events more remarkable by offering
excellent services and collaboration at
its finest.
 MISSION
To deliver quality event services by
innovating top ways in meeting the
needs and wants of our valued clients
and create events worth remembering
trough event conceptualization to
execution.
 BRIEF HISTORY

The root of this company started when I enroll myself in

vocational course or training when I was 24 years old. I applied
all the skills I have acquired in the said training in my chosen
career. My husband saw how dedicated and passionate I am with
my profession. And so in the year 2012, we establish “Soiree
Creatives” that happened to offer its services directly to big
events and gained positive feedbacks. As years went through,
many formal gatherings choose us as their service provider in
making their events a striking one . The rapid growth of our
company is not only due to clients demand and positive
feedbacks but also through dedication, passion, collaboration and
putting the Almighty Father as the center of everything. And
who's probably the reason why things falls perfectly unto its
places.
 EVENT TITLE

REDMI nova F9 plus : rethink possibilities [mas maayo

kani moy theme, make another tittle]
 EVENT THEME [add
all od these in concept]

The pictures shown above shows that all the possibilities of the
common black and white theme be re-imagined and modified unto a
more refined and sophisticated setting. Our event specialist makes
sure that the client can actually play with contrasting colors freely to
subtle lighting and classic decor to create a unique atmosphere that
looks and feels very high end.
 CLIENTS

REDMI INCORPORATED
INC
 Venue and Location

Grand Ballroom
Waterfront Hotel & Casino
Lahug, Cebu City, Negros Oriental [make it more realistic, put
pictures of the venue, remove negros oriental ]
 CONCEPT

The visitors are all businessman,

entrepreneurs from neighboring countries,
celebrity product endorsers, and valued
guests. All the guests are expected to wear
their suits and ball gown in black and white
colors in regards with the theme.
GOALS:

To launch REDMI INCORPORATED’s new Smartphone model.

 To show the features of the gadgets based on the futuristic
demands and robotic innovations.

OBJECTIVES:

 The client will be able to show his competitiveness in the global

market by making another first-rate gadgets that meets the needs
of every valued costumers in the global market.
The client will also give his/her highest honor to the ones who
made his innovations possible and beyond is reach.
The client will also have the opportunity to give thanks to
everyone who is in the event by giving them a pleasing event
atmosphere and an extravagant dining experience.
 SWOT analysis of the event and
action plan

STRENGTH WEAKNESSES
1. The management team is 1. Limited budget allocation
goal and work oriented from the clients
2. Trustworthy and time 2. Availability of the
bounded. materials or products to be
3. Works overtime if needed. use
4. Choose only best quality of
materials for quantifiable
outcome
SWOT analysis of the event and action
plan
OPPORTUNITIES THREATS
1. The client may Inspire 1. Power interruption may occur.
everyone to be globally 2. Insufficient number of
competitive by showing technical staffs
his/her guts and wit in 3. Absence of medical teams and
innovating such good product other related organizations in
through looking on all the case if emergencies.
possibilities in dealing
businesses.
2. High public demand of the
gadgets being launch
3. Guests are expected to become
acquainted with everyone
which may lead to great
brotherhood and camaraderie
WEAKNESS ACTION PLAN
1. Limited budget allocation from the clients 1. Make use of cheaper but durable materials to
ensure that the budget will fit into the
client’s reach.

2. Availability of the materials or products to be

use 2. Make sure that the materials to be use is easy to
access. If not, see to it that the resources will
be purchase from distant places in the exact
time or change the set of materials to be use
to the accessible ones.

THREATS
1. Power interruption may occur. 1. The organizing team must see t it that there
will be no power interruption around the city.
The organizers will also prepare a power
generator for assurance.
2. The organizers will provide medical teams
2. Absence of medical teams and other related and security personnel for the client’s
organizations in case if emergencies. convenience.
 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2finalizatio 3 4booking of 5purchase 6 7

n and the venue the
signing of and meeting materials to
the with the be use
proposal caterer

8 9 personal 10 11 contact 12 13 14
check up of and secure
the venue , security
facilities, personnel
and other and medical
technical team
supports

15 16 17 18 19 20 2Physical
arrangeme
nt setting
of
decoration
s in the
venue

22 23 24 25 26 27 28
technical THE
rehearsal
BIG
EVENT
29 30 31 December
 ACTIVITIES DONE NOT YET
finalization and signing of the proposal √
booking of the venue and meeting of the caterer √

purchase the materials to be use √

personal check up of the venue , facilities, and other √

technical supports
√
contact and secure security personnel and medical team

Physical √

arrangement and setting decoration in the venue

technical √

rehearsal
 VENUE DESCRIPTION AND LAYOUT [pls. describe the
venue verbally aside from layout]
CENTER STAGE

VIP TABLE VIP TABLE

EITX
EITX
T3 T4
EXIT
EXIT

BUFFET
BUFFET

BUFFET
T T
1 2 T7 T
T5 T6
8

EXIT
EXIT
EXIT
EXIT

PHOTO
MINI BAR BOOTH AND SOUVENIR AREA

CR GRAND ENTRANCE CR
LOCATION MAP
 BUDGET PROPOSAL
SOUNDS AND LIGHTING SYSTEM…………….. 10,000
TRAVEL EXPENSES……………………………………………….5,000
SOUVENIR ITEMS AND
PHOTO BOOTH…………………………………………………….. 5,000
TABLES AND CHAIRS…………………………………………. 5,000
MISCELLANEOUS …………………………………………………6,000
FOODS (ADDITIONAL) …………………………………….. 7,000
DESSERTS, AND OTHER BEVERAGES………………9, 800
150 pax @ 350………………………………………………………….52,500
PRODUCTION COST …………………………………………… 15,000
SUB-TOTAL …………………………………………………………….115,300
MARK-UP …………………………………………………………………..10,000
TOTAL……………………………………………………………………….125,00
 [put date and time of each parts and other
important details] PROGRAMME

•Prayer --------------------------------------------------recorded
•National anthem------------------------------------recorded
•Recognition of guest------------------------------host from the event organizer
•Grand entrance of the president
of REDMI INC. ------------------------------------------host from the event organizer
•Words of wisdom from the
owner of REDMI--------------------------------------- company CEO
•Dinner
•Party/event proper
•Launching of the new product------------------- president/company owner
•Closing remarks------------------------------------------- host from the event organizer
CONTRACT AGREEMENT OF SOUNDS AND
LIGHT SYSTEM
This is to certify that MS. MARIA ERA PIÑERO has received the
amount of (5,000) five thousand pesos as fifty percent (50%) deposit
for the rental of sounds and lights, which will be used this coming
December 24, 2019 at 8pm in the evening for the launching of the
new Smartphone product of the REDMI INC.

SIGNED BY:

MONICA BANDOLES
MANAGER
 Contract agreement for the client

This Agreement is entered into this 17 th day of October 2019 by

AND BETWEEN the CLIENT:MS. ZAFRINA M. CENTINEO ;
HEREINAFTER referred to as the “CLIENT” and the EVENT
ORGANIZER MS. MONICA BANDOLES WHERAND THE
COMPANY NAME: SOIREE CREATIVES hereinafter referred to
as “EVENT MANAGER”.

PARTICULARS

Whereas the client will have an event/function described as

follows:
EVENT/FUNCTION: PRODUCT LAUNCHING OF REDMI
INC.
LOCATION: WATERFRONT HOTELS AND CASINO CEBU
CITY
DATE: DECEMBER 24, 2019
NO.OF GUEST: 150 PAX
Whereas the SOIREE CREATIVES is duly registered licensed event
organizer.

Whereas the EVENT MANAGER agrees to provide a QUALITY SERVICE

for clients above stated event/party.

NOW THEREFORE BOTH PARTIES AGREED THE POLICIES AND

GUIDELINES AS FOLLOWS.

1. DEPOSIT

Fifty percent (50%) of the estimated contract cost of the 62,650 project grand
total cost of 125,300 ; is due and demandable by the time it is booked. And to
be deducted from the total final payment. Unless other prior arrangement
have been made.
2. FINAL PAYMENT
Final Payment will be due and demandable five (5) days prior to the
event date. Payment term is available upon request.

3. COST
Due to the fluctuating cost of prices in each item are subject to
change without prior notice. The organizer will informed (14) fourteen
days before the event. When the drastic change in the event occurs the
CLIENT has two options. 3.1 CLIENT will pay the additional cost
based on the current adjusted price OR 3.2 Substitution of other items
as agreed upon the activity.

4. MODE OF PAYMENT
All prices quoted are based on cash basis.
Payment by Managers Check/Credit cards will be subject to a SC of
(3%) as per amount of the transaction. CHECK PAYMENTS should be
deposited (7) days prior to the event.
5. GUEST COUNT
Final guest count, not subject to reduction, is due five (5) days prior to
the event date. Any additional guest after the stated period is subject to
extra charges as may be imposed by the event manager.
6. GUEST COUNT OVERAGE
Client will only be charged for the guaranteed number of guest
attending than the guaranteed number of guest attending than the
guaranteed guest count, the event manager will charge the client
accordingly.
7. TIME
Client will be billed for additional staff hours for any time extension
beyond the prior agreed upon time.
8.Change the event date or venue event manager will apply the
entire balance of client’s deposits and prepayments 23,000.00
towards another event, subject to event manager’s availability. All
costs are subject to change.
9. RENTALS
Caterer may provide all or part the rental items for the event.
However, certain items may incur restocking & cancellation fees.
If event manager arranges rentals, for the client, through a rental
company, client will have to pay the rental company directly. Any
loss or damage to any rentals will be billed to client after the event.

10. STORAGE
Prior approval from event manager is required for any
additional activity before or after the event/function.
11. ASSIGNABILITY
This contract is not assignable without the prior written
consent from the event manager.
12. CANCELLATION BY : CLIENT/VENUE/ACTS OF GOD
All repayments and deposits are returned in full. If the event is
cancelled by client, the venue or by an act of God, 180 days or
more, from the event date.
12.1. If the event is cancelled, between ninety (90) days and one
hundred seventy nine (179) days from the event date, all
prepayments and deposits are returned to client in full (less fifty
percent (50%) of the service deposit.
12.2. If the event is cancelled, within eighty nine (89) days of the
event date, all deposits and prepayments are forfeited in full.
12.3. If event manager is able to re-book the date with a similar
event, all prepayments and deposits are returned in full.
13. CANCELATION BY CATERER
Event Manager reserves the right to terminates this contract for
any valid reason.
13.1. If Event Manager terminates this contract before thirty (30)
day period prior to the event date, all deposits and prepayments will
be returned in full within ten (10) days.
13.2. If Event Manager terminates this contract within thirty (30)
day period prior to the event date, all deposits and prepayments will
be returned in full within ten (10) days.
14. DAMAGE
14.1. Event Manager assumes no responsibility for any damage or
loss of merchandise, alcohol, equipment, furniture, clothing or other
valuables prior to, during or after the event. Event Manager will do
everything possible to ensure that all of client’s supplies, rentals and
equipment are cared for and maintained I good working order and
without damage.
14.2. When providing the location for the event/functions, the client, understands
that accident/breakage and/or damage may sometimes occur, Event Manager will
not be liable for any damage or loss, unless specifically caused by the wilful
negligent actions or conduct of Event Manager.

Signed this th of December, 2019 in Bais city, Negros Oriental.

MRS ZAFRINA M CENTINEO.

CLIENT

MS. MONICA BANDOLES

MANAGER
THANK YOU 