Oracle iSupplier Portal

Product Presentation
 Agenda
• About Oracle iSupplier Portal
• Product Features Demonstration

Evosys – Confidential – For Internal Use

Only
 Introduction to iSupplier
• Enable suppliers to efficiently communicate key procure-
to-pay information with each other i.e., Managing
Supplier Profile Information, Ordering, Shipping and
Receiving, Billing, Sourcing
• Enable suppliers to have real-time access to information
(i.e., purchase orders and delivery schedules)
• Enable suppliers to respond to online with order
acknowledgments, change requests, and shipping
notices

Evosys – Confidential – For Internal Use

Only
Oracle iSupplier Portal Snapshot
 Fully integrated with Rogers Procurement software, allowing suppliers
Real-time access
immediate access to all Procurement related data as it becomes available

 Easy to navigate, intuitive look and feel

Web-based  Visibility access to Rogers Procurement system

 Easy to respond to MOH Procurement needs

 Easy to acknowledge PO’s, submit change requests and update supplier profiles
User Friendly

 Easy to find PO’s, invoices, and receipts using the iSupplier Portal’s extensive
Search capabilities search capabilities

 Update Banking, Addresses online

 Add more users from your company
Self Serve
 Invoicing and Sourcing
 iSupplier Information Flows
Click link to Oracle Enter Username & Change temporary
Receive
email invite Login page Login temporary password password

Simple View of How to Use the

Click the iSupplier
iSupplier Portal Complete necessary Navigate to
necessary pages Portal Full Access
Oracle user Home
Page displays
tasks

Access and view Respond by creating

documents documents Logout

ACCESS RESPOND
 
POs
SUPPLIER ACKNOWELDGE POs
 PAYMENTS  SUBMIT CONTRACT REQUESTS
 
Supplier Responsibilities 
RECEIPTS
INVOICES 
CREATE AND SUBMIT INVOICES
MANAGE SUPPLIER PROFILE
• Respond to login invitation
• Maintain profiles
iSupplier
• View Purchase Orders
• View and Submit Accurate Invoices PORTAL
• Monitor receipts
• View payment statuses
VIEW SEND
 PAYMENTS  RFI
 SHIPMENTS
MOH  RFQ
 RECEIPTS  AUCTIONS
 INVOICES  POs
 POs
 iSupplier Portal Features - MOH
• Sourcing Supplier portal enables MOH to:
– Post Requests for Quotations
– View Requests for Quotations
– Acknowledge and Award Quotes from Suppliers
– PO Status Tracking
 iSupplier Portal - Suppliers
• iSupplier portal allows MOH’s suppliers to:
– View and Respond to Requests for Quotations
– View Notifications
– View and Work with Procurement Orders and History
– View and Work with Delivery Schedules and Performance
– View Forecast Schedules and Requirements
– Maintain current Contact and Company information
– Acknowledge Purchase Orders and submit supporting
documents.
– Download PDF version of Purchase Orders
Product Features Demonstration

Evosys – Confidential – For Internal Use

Only
 Accessing the Home Page Tab
HOME PAGE
Displays the most recent Notifications, Orders
and Shipments. It also provides Quick Links to
other areas in the portal.

American LaFrance - iSupplier Portal for

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May 1, 2007 9
 Accessing the Orders Tab

Click on the hyperlink in the PO Number field and
you will be taken into the Order.
ORDERS TAB
The Orders tab will allow you to access information pertaining to
Purchase Orders, Blanket Purchase Agreements and Releases. From
this screen you review the detail of a specific PO and access
additional information such as change orders, payments and
receipts.
Views
When you access this page, the most recent 25 Purchase Orders will
be displayed. To change this query, use the View drop down menu
and click ‘Go’.

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 Linking to an Order

Order Information is stored in the Header and includes

General Information, Terms and Conditions and Bill-To
and Ship-To information. You have hyperlinks to view the
Buyer details and Attachment information.
PO Details contain all of the line item information. Click
on the Show link to view shipment details of the line
Related Information Box contains links to information
specific to this order
Action Buttons Allow you to work with this order. You
have the capabilities of Requesting Cancellation,
Requesting Changes, Printing the Order, Viewing Change
History
American LaFrance - iSupplier andfor
Portal Exporting the record to Excel.
Suppliers
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 Orders Options

EXPORT FEATURE
Throughout iSupplier you can export the contents of
the screen to Excel by clicking the ‘Export’ button.

CHANGE ORDER DETAILS

You can also view the changes to a PO from the
Purchase Orders screen. The column entitled ‘Rev’
indicates how many revisions have been made to a
PO. Clicking the hyperlink will access a screen which
details the changes.

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 Supplier Agreements

AGREEMENTS
In the Agreements sub tab of the Orders page, you can
review details of agreements you have made with
American LaFrance. In addition, you can view the
corresponding releases which have been created for a
particular agreement.
Simple Search
The Simple Search feature occurs on many pages and
allows you to specify multiple search fields and enter
criteria for each. You can use any or all of the fields
available to you. The system displays only those results
that match all the criteria you entered.
To view all agreements, leave the Simple Search fields
blank and click ‘Go’.

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 Advanced Search

Advanced Search
The Advanced Search feature allows you to build
complex search queries containing multiple search
criteria. You can use the search fields that default or
“Add Another” from the drop down box. The drop down
arrows in each box contain search operators that specify
the matching conditions for a search. The Advanced
Search allow you to bring back multiple orders meeting
your criteria.

American LaFrance - iSupplier Portal for

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 Accessing the Shipments Tab

SHIPMENTS
The Shipments tab enables you to view your existing
shipments. Using the shipping features in iSupplier
you can create or cancel shipment notices as well as
view shipment delivery schedules and overdue
shipment receipts.

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 Shipments Overview

SHIPMENTS SUBTAB REVIEW

Delivery Schedules – Provides an overview of deliveries (future and past due) and purchase orders where there is
an outstanding balance (either nothing has been received or there is a balance yet to be received).
Shipment Notices – Manage your shipments to American LaFrance. Create ASN information
Shipment Schedules – View upcoming shipments based on American LaFrance’s manufacturing plan and
schedule.
Receipts - View details on all of the receipts. In addition, you can view defects if your items require inspection at
receiving.
Returns – View RMA information. The link ties together the receipt, order number, RMA number and reason for
returning.
Overdue Receipts - Review metrics on receipts which are past the Promised Delivery Date indicated on the
purchase order to determine which deliveries are priorities.
On-Time Performance - Provides an overview of all shipments indicating whether they were early, late, etc. so
you can gauge your performance.

American LaFrance - iSupplier Portal for

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 Delivery Schedules

Delivery Schedules – Provides an overview

of deliveries (future and past due) and
purchase orders where there is an
outstanding balance (either nothing has
been received or there is a balance yet to be
received).

American LaFrance - iSupplier Portal for

Suppliers
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 Shipment Notices

ADVANCE SHIPMENT NOTICES

Use iSupplier to enter Advance Shipment Notices (ASNs) to
alert American LaFrance of upcoming deliveries.

American LaFrance - iSupplier Portal for

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 Create an ASN

CREATE ADVANCE SHIPMENT NOTICE

Navigate: Shipments tab, Shipment Notices
1 Click the Create Advance Shipment Notice hyperlink
2 Click the checkbox next to each of the Purchase Orders
you want to include in a Shipment
3 Click the “Add to Shipment Notice” button

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 Create an ASN

CREATE ADVANCE SHIPMENT NOTICE (con’t)

4. Enter the Quantity Shipped
5. If all lines in the shipment will have the same
Packing Slip, enter it into Shipment Line Defaults
Packing Slip field and Click Default to All Lines
OR
Enter Packing Slip in the details of each PO
Number/Line
6. Click the Shipment Header tab

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 Create an ASN

CREATE ADVANCE SHIPMENT NOTICE (con’t)

7. Enter Shipment Number, Shipment Date, and
Expected Receipt Date. These are required fields.
8. Complete Freight Information as it is available
9. Click Submit to transmit the ASN to ALF

American LaFrance - iSupplier Portal for

Suppliers
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 Shipment Schedules

SHIPMENT SCHEDULES
Each week American LaFrance publishes their Forecast to
their suppliers based on their Advanced Supply Chain
Planning requirements. iSupplier Shipment Schedules give
suppliers a high-level view of the near-term requirements
for the items they supply to ALF.

VIEW SHIPMENT SCHEDULES

Enter search criteria, click ‘Go’
Click a Schedule Number. The schedule number lists a
forecast of items ALF will need for future orders.
Click on an Item to display a bucket pattern of when items
are expected to be delivered.

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 Accessing the Admin Tab

The Admin tab allows you to view and update your

company information. Initially you are taken into the
supplier details screen.
You have links to the Address Book, Contact Directory and
additional information.
American LaFrance - iSupplier Portal for
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 Linking to the Address Book

Verify and update your companies Address

Book information from the Address Book
link.

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 Contact Directory

The Contact Directory allows you to view and manage

your personal information. You will need to keep this up
to date so that Oracle Workflow messages go to the
correct locations. This works off of the Email address.

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