Ministry of Health and Sanitation

Establishment of Training Tracking Database: The

Case of iHRIS Train Customization

Freetown, Sierra Leone

28th January 2020
Outline

iHRIS Train – System Workflow

Data Sets

Data Sources

Data Collection

System Operation Workflows

Data Entry Frequency

4
Data Sets

Data from Training Institutions

Demographic information

Registration information

Sponsor information

Training Output

Best student information

Fee structure (Fee booklet)

Data from MoHS

Bonding information

Training History (Short term & Long term)

Employment information

Training Costs
4
Data Sets: Demographic information

Full Name

Gender

Date of Birth

Highest Education Level

Manner of Entry

4
Data Sets: Registration information

RegNo

Name of Programme

CODE of Programme

Programme Level

Date of Registration

Programme Duration

Year of Study

Registration Status

4
Data Sets: Sponsor Information

Sponsor Category

Sponsor Name

4
Data Sets: Training output

Cadre

Year of Graduation

Number of Graduates

Attrition

Drop out,

Repeaters,

Withdraw

Sex

Total Graduate for the Year

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Data Sets: Best student information

Name

Cadre

Year of Graduation

Sex

Name of Institution

Student Status

Basic

Post Basic

4
Data Sets: Fee structure

Tuition fee

Registration fee

Medical Insurance

Examination Fees

Others

4
Data Sets: Bonding Information (MoHS)

Bond Period

Duty Station

4
Data Sets: Training History (MoHS)

Short term

Any course of training whose duration is minimum of one day and maximum
of six months

Long term

Any course of training whose duration is in excess of six months

4
Data Sets: Employment Information (MoHS)

Empno

Job title

Salary Grade

Cost centre

Date of First Appointment

Study Leave Status

4
Data Sets: Training Costs (MoHS)

Tuition fees

Allowances

Fares

Registration fees

Medical insurance

Visa fees

Examination fees

Others

4
Data Collection

Data from Institutions

MoH to send Excel Template to Institutions

Integration with existing student systems in the institutions is a
mandatory

Electronic Data Import

Data from Ministry

Dedicate team to update iHRIS Train

Integrate with iHRIS Manage to get Employee data
–

4
System Operation Workflow

Import data from Institutions

Import data from iHRIS Manage

Employee information

Key data from paper records

Bonding info

Training cost

Training history

4
System update frequency

Data submission:

December

Data Entry

January

4
iHRIS Train – System Workflow
The end!

Thanks