Projects Report Writting & Presentation

Final Year Project Report
Writing & Assessment
Eng. Dickson K. Chembe

Project Coordinator
Monday, September 7, 2020 D.K. Chembe @CBU-2011 1

Agenda
 Project Report Writing & Presentation
 Oral Presentation (Viva Voice)
and/or Demonstration of Project
 Final Project Assessment
 Project Assessment Criteria
 Submission of Project Report
 Project Report Format
 Referencing Standard
Eng. R. L. Nkumbwa @CBU and Eng.

Oral Presentation (Viva Voice)
 The Final Presentation will be on the 8th week

of term III. (presentation for 1st and 2nd term will
also be in the 8th week of each term)
 The main objective of the final presentation is to
review the project work of the student critically.
 As well as to give him/her an opportunity to
present his/her project work to a panel of staff
members and other students in a logical and
comprehensible manner.

Oral Presentation (Viva-Voice)
 At the beginning of each presentation, the student will
be expected to make it clear to the audience the
following:
 Problem Statement of the Research
 Objectives of the Research
 Methodology used in the Research
 Project Scope or Amount of Work agreed upon him/herself
and the supervisor
 Project Justification or Relevance to Society
 Student Research Contribution
 The main presentation will take 10-15min and question
time 5-10min.
What the Examiners will Look 4?
 Originality of the Investigations or

Idea including the following:
 If the aim or objectives of the project was clearly defined and
understood by the student and met at the end
 If the hypothesis/theory, questions and appropriate methods
developed were properly tested and adequately described/used.
 If the scope of the current project with regard to previous works and
topics were contrasted
 If the originality, quantity and quality of the current project are clear
 If the student was able to demonstrate independent thinking,
generation of options and showing competence in executing his/her
project.

Final Project Assessment
 The Final Project Assessment is made

up of two (2) components as follows:
 Actual Project 80%

 Industrial Training 20%
 Total 100%

RESEARCH AND ANALYTICAL PROJECTS
 Presentation – 15% (5% per Term)

 Report – 45% (2 Hard-Bound copies +
1spiral copy)
 Supervisor’s mark – 20%
 Industrial Attachment – 20%
 Total = 100%

PRACTICAL PROJECTS
 Presentation – 15% (5% per Term)

 Report – 15% (2 Hard-Bound copies + 1spiral
copy)
 Workmanship – 10%
 Project working – 20% (if project not working,
then project will get a fail grade)
 Supervisor’s mark – 20%
 Industrial Attachment – 20%
 Total = 100%
Final Year Project Failure…
 Is it possible to fail a Project? YES

 However, it should be noted that
students who fail to meet their Project
and/or Industrial Attachment
requirements may either be given a
Supplementary or a Repeat Course or
Incomplete for their Project depending
on individual circumstances.

Submission of Project Report
 Final year students must submit three (3)
copies of their project report.
 One (1) of which may be spiral bound to be
retained by the department
 And the other two (2), should be hard cover
bound, one of which will be given to the
University Library and the other copy to the
project supervisor/department.

Submission of Project Paper
 All students are required to summarize
their research work finding into a paper for
possible publication in:
 The Engineering Institute of Zambia (EIZ)
journal or
 The Institute of Electrical, Electronic Engineers
(IEEE) journal or
 The Institute of Engineering & Technology
(IET) journal .
 Check the EIZ magazine for paper guidelines.
Submission of Project Paper
 All papers must be submitted in both hard
and soft copies to their respective projects
supervisor.
 One Soft Copy of the paper and the project
report should be submitted to the Projects
Coordinator for departmental achieving.
 All Soft Copies (CDs) should be clearly
labeled with names and project title and year
and attached to the Hard-bound reports.

Submission of Project Report
 The Final report must be submitted in its

final form to the Project Coordinator,
with the Supervisor’s signature.
 Upon submission of your report, the
Project will have to give you a receipt as
evidence of submission.

Project Report Format
 The following general guidelines may
assist the student in the preparation for
dissertation presentation:
 Title Page: You will be required to reproduce the
cover page by inserting your name(s) as the author,
project title and year of the report. This is shown in
specimen 1.
 The paper to be used shall be of international size A4
(210 mm by 297). Margins of 35mm at the left (for
binding) and 15mm at the right, top and bottom (for
appearance and trimming) must be left.
 Only one side of the paper shall be used.

 The report should be type written; the normal
spacing between lines shall be one and half
(special illustrations may be hand written).
 All pages must be numbered consecutively
at the top right hand corner as described in
section in sections 9. 7 and 9.8.

 The order of presentation of various parts of the
report shall normally be as shown below:
 A cover containing the following (Centered)
 a) The Copperbelt University
 b) School of Engineering
 c) Electrical Department
 Project Title
 Name of the Student(s)
 Year of Report
 A blank sheet
 A title page containing the following:
 The Copperbelt University
 School of Engineering
 Electrical Department
 Project Title
 Name of Student(s)
 “Report submitted in partial fulfillment of the

requirement for the degree of Bachelor of
Engineering, Copperbelt University”
 Date

Project Proposal and choice forms
 Project proposal form ( use the

provided template) form 1
 Project choice form ( use the
provided template) form 2
 Report writing guideline can be
collected from the co-ordinator.
Contact Hours with Supervisors
 It is a requirement that the students

report their progress to their Supervisors
at least once every week.
 Failure to which the student risks
failure of the project
 A minimum of 80% contact hours with
the Supervisor is required.

Prior presentation to the
Supervisor
 Students MUST show and demonstrate all their
works to their respective Supervisors at least a
week before the presentation date
 And the supervisor should approve the work to
be presented.
 A Presentation Authorization Form should be
signed by the Internal Supervisor and presented
to the panel before every presentation ( the
PAF forms will be provided by the coordinator)

Referencing and Ghant chart
 Harvard standard
 Use Microsoft Project to develop your
project plan or ghant chart for the year.

QUESTIONS….
END OF
PRESENTATION

Projects Report Writting & Presentation

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Final Year Project Report

Writing & Assessment

Eng. Dickson K. Chembe

Monday, September 7, 2020 D.K. Chembe @CBU-2011 1

 Project Assessment Criteria

 Submission of Project Report

 Project Report Format

Eng. R. L. Nkumbwa @CBU and Eng.

 The Final Presentation will be on the 8th week

Eng. R. L. Nkumbwa @CBU and Eng.

 Originality of the Investigations or

Eng. R. L. Nkumbwa @CBU and Eng.

 The Final Project Assessment is made

 Actual Project 80%

Eng. R. L. Nkumbwa @CBU and Eng.

 Presentation – 15% (5% per Term)

Eng. R. L. Nkumbwa @CBU and Eng.

 Presentation – 15% (5% per Term)

 Is it possible to fail a Project? YES

Eng. R. L. Nkumbwa @CBU and Eng.

Eng. R. L. Nkumbwa @CBU and Eng.

Eng. R. L. Nkumbwa @CBU and Eng.

 The Final report must be submitted in its

Eng. R. L. Nkumbwa @CBU and Eng.

 Only one side of the paper shall be used.

Eng. R. L. Nkumbwa @CBU and Eng.

 “Report submitted in partial fulfillment of the

Eng. R. L. Nkumbwa @CBU and Eng.

 Project proposal form ( use the

 It is a requirement that the students

Eng. R. L. Nkumbwa @CBU and Eng.

Eng. R. L. Nkumbwa @CBU and Eng.

Eng. R. L. Nkumbwa @CBU and Eng.

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