1. Distribute attendance list.

2. Restate purpose and scope.

3. Summary of good points within the management system.
3. Explain major and minor CARs.
4. Present NCRs.
5. Report on opportunities for improvement.
6. State decision and conclusion.
7. Explain significance of sampling technique.
8. Stress confidentiality.
9. Explain reporting and follow-up.
10. Explain CAR form completion.
11. Obtain client representative's signature on CAR.
12. Have auditor log signed.
13. Obtain attendance list.
14. Thank the client and congratulate if appropriate.
 ISO14001:2015 Audit (Stage-2) at Montgomery Scott Fabrications Limited

Audit Scope: Montgomery Scott Fabrications Limited (Location: ABC)

The audit covered:

- The Drawing Office
- The Plating Shop
- Purchasing Office
- Stores
- Packaging and Dispatch area
Good points within the management system:

1. The organization is already ISO 9001 certified.

2. Overall environmental management was found satisfactory.
3. Over 90% of the company’s products are supplied to customers both
nationally and internationally. The organization is adding to country’s
foreign currency.
4. Workers are happy with management cooperation.
NC-1 (Minor):
Description of Nonconformity:
 Internal audit should be conducted who has sound knowledge about environmental
management system. But the internal audit has been conducted by a person who has only a
training on first aiding. For this reason, some major environmental issues could not be covered
in the internal audit.

Relevant Evidence:
Though internal audit is conducted at least once in a month, but some major issues like oil on
the ground and in the oil tank bund, no records for maintenance activities going back years.
During the onsite interview, it came across that the internal auditor has lack of relevant
knowledge.
ISO 14001:2015 clause and requirement:
Clause No: 5.3
Requirement:
Top management shall ensure that the responsibilities and authorities for relevant roles are
assigned
and communicated within the organization.
Top management shall assign the responsibility and authority for:
a) ensuring that the environmental management system conforms to the requirements of this
International Standard;
b) reporting on the performance of the environmental management system, including
environmental
performance, to top management.
NC-2 (Minor):
Description of Nonconformity:
The organization shall determine the environmental aspect and impact of its own activities,
products and services. But the organization is following the aspect impact analysis of another
organization provided from a known personnel.

Relevant Evidence:
During the interview of responsible person, it has been found that the aspect impact analysis is
conducted by following a copy another manufacturing company. Some relevant environmental
aspects are found to be missing in the aspect impact analysis of the organization.
 
ISO 14001:2015 clause and requirement:
Clause No: 6.1.2
Requirement:
Within the defined scope of the environmental management system, the organization shall
determine the environmental aspects of its activities, products and services that it can control
and those that it can influence, and their associated environmental impacts, considering a life
cycle perspective.
NC-3 (Minor):
Description of Nonconformity:
Documented information required by the environmental management system shall be
controlled to ensure it is available and suitable for use, where and when it is needed. But the
organization does not follow it.

Relevant Evidence:

The internal audit report and EMS audit plan could not be found onsite at the organization. It
came in front that all the documents are kept in employee’s home.

ISO 14001:2015 clause and requirement:

Clause No: 7.5.3
Requirement:
Documented information required by the environmental management system and by this
International Standard shall be controlled to ensure:
a) it is available and suitable for use, where and when it is needed;
b) it is adequately protected (e.g. from loss of confidentiality, improper use, or loss of
integrity).
opportunities for improvement:
1. Proper documentation
2. Increase awareness among employee
3. Understanding the organization context
4. Emergency preparedness and response plan
5. Follow up upstream and downstream suppliers regarding environmental management
system.
 Thank you
&

Congratulations