LESSON 3

ADVANCED PRODUCTIVITY
SKILLS (WORD PROCESSING)
MAIL MERGE
AND
LABEL
GENERATION
 MAIL MERGE
This feature allows you to create
documents and combine or merge
them with another document or data
file.
It is commonly used when sending out
advertising materials to various
recipients.
2 COMPONENTS OF MAIL MERGE

1. FORM DOCUMENT
*The document that contains the main body of
the message we want to convey or send.

Place Holders –marks the position on your form

document where individual data or information
will be inserted
2 COMPONENTS OF MAIL MERGE

2. LIST OR DATA FILE

*This is where the individual information or data
that needs to be plugged in (merged) to the form
document is placed and maintained.
 LABEL GENERATION

Label Generator is included in

mail merge feature that prints
matching address directly on the
envelope or on a mailing label.
 INSERTING
IMAGES AND
EXTERNAL
MATERIALS
 1. PICTURES
Electronic or digital
pictures or photographs
you have saved in any
local storage device.

3 common types of
picture file:
1. .JPG
2. .GIF
3. .PNG
WHICH IS .JPG?
WHICH IS .PNG?
WHICH IS .JPG?
WHICH IS .PNG?
 2. CLIP ART
Line art drawings or
images used as generic
representation for ideas
and objects that you
might want to integrate
in your document.
 3. SHAPES
Printable objects or
materials that you can
integrate in your
document to enhance its
appearance or to allow
you to have some tools
to use for composing and
representing ideas o
messages
 4. SMART ART
Predefined sets of different shapes grouped
together to form ideas that are organizational or
structural in nature.
 5. CHART
Allows you to
represent data
characteristics
and trends
 6. SCREENSHOT
Gives you
realistic image
of what you
are seeing in
the screen of
your
computer,
laptop or
mobile device.
 IMAGE
PLACEMENT
In line with text
SQUARE
TIGHT
THROUGH
TOP AND BOTTOM
BEHIND TEXT
IN FRONT OF TEXT