Advanced Word

Processing Skills
 How do we create documents?

TYPEWRITER
 Microsoft Word
Microsoft Word is a word processing application
developed by Microsoft Corporation. It lets you create
documents for your assignments, term paper, research
work, letters and certificates.

It provides several features like copying and

pasting from different sources, inserting objects, lay
outing of content, and proofreading of documents.
 What is MS Word?

02
 Used to make professional quality
documents, letters, reports, etc., MS
Word is a word processor developed by
Microsoft.

 It has 04
advanced features which allow 06
you to format and edit your files and
documents in the best possible way.
 Use of MS Word
• In Education
 Used by both teachers and students.
 Create notes and make assignments for submitting them online.

• In Workplace
 Submitting letters, bills, creating reports, letterheads and sample documents.

• Creating and Updating Resume

 One of the best tools to create your resumes and is easy to edit and make changes.

• For Authors
 Create bibliography, table of contents, etc., it can be used by authors for writing books and the
layout and alignment.
 Create a Doc file and converting it into PDF.
 Mail Merge and Label
Generation
One of the important reason in using computers is
its ability to do recurring tasks automatically.

But this ability has to be honed by learning the

characteristics and features of the software you use
with your computer.
Mail Merge and Label
Generation

Mail Merge - as the name

suggests, this feature allows you
to create documents and
combine or merge them with
another document or data file. It is
commonly used when sending out
advertising materials to various
recipients.
 Two Components of Mail Merge

I. Form Document. The first

component of our mail merged
document is the form document. It is
generally the document that
contains the main body of the
message we want to convey or
send. The main body of the
message is the port of the form
document that remains the same no
matter whom you send it to form
among your list.
 Two Components of Mail Merge
II. List or Data File. This is
where the individual
information or data that needs
to be plugged in (merged) to
the form document is placed
and maintained. One of the
best things about the mail
merge feature is that it allows
data file to be created from
within the Microsoft Word
application itself, or it gets
data from file created in
Microsoft Excel or other data
formats.
 Label Generation
Included in the mail merge feature on Microsoft Word is the Label
Generator. It just makes sense that after you print out your form letters,
you will need to send it to individual recipients in an envelope with
matching address printed directly on the envelope or on a mailing label
to stick on.

In generating labels two essential components are

present: the form document and data file.
Example of
Label
Generation
 Integrating Images and External Materials

A better understanding od the physical form of your document as well

as the different materials you integrate in it would allow you to be more
efficient and versatile in using Microsoft Word.
And with it, you can create more efficient and richer document not
only in the content but also in physical form.

Kinds of materials that we can

integrate on your MS Word.
 Kinds of Materials
1. Pictures.
a. .JPG – pronounced as “jay-peg”, and in
short from for .jpeg or Joint
Photographic Experts Group. It
identifies the kind of data compression
process that it uses to make it more
compatible and portable through the
Internet. It can support 16.7 million
colors.
It does not support transparency and
relatively small in file size.
 Kinds of Materials

b. GIF – This stands for Graphics

Interchange Format. This type of image
file is capable of displaying
transparencies. It is capable of
displaying simple animation. This can
only support up to 256 colors so it is
good mostly on logos and art decors
Venus has a beautiful
with
name, but it’s very limited, and generally solid
terribly
hot
colors.
 Kinds of Materials

c. .PNG – pronounced as “ping”. It

stands for Portable Network
Graphics. Its development was
basically for the purpose of
transporting images on the
Internet at faster rates.
It can display up to 16 million
colors. It is also good in
transparencies but does not support
animation.
 Kinds of Materials

2. Clip Art. This is

generally a .GIF type; line Venus is the second
art drawings or images planet from the Sun
used as generic
representation for ideas
and objects that you might
want to integrate in your
document.
 Kinds of Materials

3. Shapes. These are printable

objects or materials that you can
integrate in your document to
enhance its appearance or to
have some tools to use for
composing and representing
ideas or messages. Used for lay
outing poster and other
graphic material for
advertising.
 Kinds of Materials
4. Smart Art – Generally, these are predefined sets of different
shapes grouped together to form ideas that are organized or
structural in nature. It is used for organization, process,
relationships, or flow for infographic documents.
 Kind of Materials
5. Chart – Another type of
material that you can integrate in
your Word document that allows
you to present data
characteristics and trends.
Useful for preparing reports that
correlate present data in a
graphical manner.
 Kinds of Materials
5. Screenshot – Sometimes, creating reports or manuals for training or
procedures will require the integration of a more realistic image of what
you are discussing on your report or manual. Nothing can get you more
realistic image than a screenshot.

Shortcut: PrtSc Button then

paste to word/paint

Window Key + PrtSc (Saved to

pictures in screenshot folder)
 Image Placement

Image Placement - is another feature

of MS Word where you can integrate
images on your word file and there
several types of images placement, it
can be In Line with Text, Square,
Tight, Through, Top and Bottom,
Behind Text, In Front of text and etc.
 The different characteristics of text wrapping options that you can use with
the image you integrated in your document.
1. In line with text. This is
the default setting for
images that are inserted or
integrated in your document.
It treats your image like a
text font with the bottom
side totally aligned with the
text line.

2. Square. This setting allows

the image you inserted to be
placed anywhere within the
paragraph with text going around
the image in a square pattern
like a frame.
3. Tight. This is most the same as
the square setting, but here the
text “Hugs” or conforms to the
general shape of the image. This
allows you to get a more creative
effect on your document.

4. Through. This setting allows the

text on your document to follow
even tighter, taking the contours
and shape of the image.
5. Top and bottom. This setting
pushes the texts away vertically
to the top and or the bottom of
the image so that the image
occupies a whole text on its own
as in example.

6. Behind text. This allows image

to be dragged and placed anywhere
on your image look like a
background.
7. In front of text. As it
suggest, this setting allows
your image to be placed right
on top of the text as if your
image was dropped right on it.