Time As A Resource!!!

Ordinary people think merely of

spending time.

Great people think of using it!

 Thus …..we need to train ourselves to be
GREAT!!!!
Conceptualize time as a resource to be managed
like any other
 Something that Works - 1
• Distribute all your tasks into the following
matrix
Urgent and Important time management matrix
 IMPORTANT
URGENT – Do Now
• real major emergencies and
crisis issues (staff absenteeism
etc)
• significant demands for
information from superiors or
parents
• project work with imminent
deadline
• meetings and appointments
• reports and other submissions
• Parent issues or needs
NOT URGENT – Plan to do
• planning and preparation for school
programs
• schemes and lesson plan checking
• Run, plan systems for assessment,
examinations etc
• anticipative, preventative activities or
communication
• Weekly staff meetings
• identifying need for change and new
direction
• Viewing lessons and checking exercise
books
• Reflecting
 NOT IMPORTANT
REJECT
• trivial and 'off-loaded' requests
from others
• ad-hoc interruptions
• irrelevant distractions
• pointless routines or activities
• dealing with accumulated
unresolved trivia
• duplicated effort, unnecessary
double-checking
• sorting, typesetting for teachers
RESIST AND CEASE
• 'comfort' activities; computer
games, net surfing, excessive breaks
• chat and gossip face-to-face and
phone;social and domestic
• silly emails and text messages
• reading nonsense or irrelevant
material
• unnecessary adjusting, tidying,
updating equipment, systems,
screensavers, etc.
• over-long breaks, canteen, kitchen
visits
Time management task/activity timetable

• Fit your tasks into the timetable

• If you teach put the lessons mid morning – but
never the first lesson, not after break and after
lunch. These are times when you must be
vigilant about both your teachers and students
getting to class on time.
• Make room to meet parents first thing in the
morning or last thing at the end of the day.
 Task 1
• Make your timetable for a week.
• On it schedule time for your lessons and time for
substitution of lessons for missing teachers.
• Put in a lesson per and with teachers - to go
through their lesson plans and schemes follow up
• Schedule weekly staff meetings
• Put in some lesson viewing
• Some exercise book checking
• A parent’s interview for new application
Timeline for Long Term Full Year
Planning
We will work on a sample of one
used in Nairobi
 Timeline for Sept to July Year –Our Sample
(Preparation starts in March)
MONTH EVENT
Exercise books checking to see how well the tr is working - notes adequate? Diagrams?
Marking up-to-date and how much follow up of each unit through exercises is being done.
March Give feed back immediately to teachers.
Exercise books order as per student of each and every class from class teachers who should
March coordinate with subject teachers
Assemble ex. Bks list with HOS approval and produce full school order according to next yr's
March tentative student list
Plan for new textboooks and lab supplies; identify;get budget approval and accordingly get
March ready to order after searchng for best deal
Mid March Check each and every teachers syllabus coverage confirming throu' students books
Mid March AFEW competition entries to be sent
Prepare for end term exam -checking papers; ensuring adequate coverage of syllabus;
March preparing exam tt; Report cards softcopies
March Vision Planning at local school level
Final remedial programmes to be identified for preparation of year end - parents aware of
March possible detention
March Lesson and subject allocation - studying teachers and class preformance per subject per class
 Finalise allocation with teachers to ensure that upper secondary teacher use time from May
April getting ready for next year
Planning programmes for following year - clubs, activities and other eg. Sports meet,
April Spelling bee
Schemes planning in relation to worksheets - workbooks to be edited and ready for printing
April once 3rd term report cards are printed so ready for next year.
Order text books as otherwise will have to start new year without -as come from UK-
April minimum 6 weeks delivery time
Detailed c hecking of exercise books - this term main target for checking councilling students
May on what they need to do to complete the year successfully.
Look into targets Yr 1 to 4 teachers are using; get them to revise their Report Cards
May accordingly.
Plan for two months programme for pupils from Yr 1 to 4 who fall in below average
achievers. Thus total discussion on each and every pupil in those classes. Remedial
May to july programme to start immediately with full awareness and support of parents.
Planning according to Vision Plan next year targets ie.Reading Level require Year 1 tr to take
May her pupils to level 8 minimum
May/June Final preparation for year 6 SAT and doing them with at least a months notice to parents
Teachers teaching board exam classes to prepare their detailed schemes according to lesson
May/June allocation done as have that many free lesson. (teaching about 7 lessons/week)
 Send out Result slips for SAT. Plan and execute resit of SAT by students who did not achieve
June above 60% - paperwise
June Allocating lessons to anyone whose syllabus is incomplete or has not covered it adequately
June Check exam papers for standard and accuracy; prepare timetable for exams.
June Produce stationery list for exams; hand in list for section stationery requirements.
Next years timetable ready and checked by all sections to ensure that all sections agreeble
July to the new tt.
July Soft copies of Report Cards to be prepared two weeks in advance of exams.
Comments to be handed in about each and every child and for below average achievers to be
July decided what action needs to be taken
Finally analyse the results. Trs analyse and have a meeting comparing the analyses and
July looking for a way forward.
July/August Check schemes and ensure that at least on paper the course will be covered in the due time
 Prepare for new year staff meeting with section addition to madrasa agenda, confirm
August adequate text books, lists ready for class register,
By 3rd week of school, pupils Year 1 to 4 should have already been assessed for work habits
and levels especially reading and mental maths - if below average programme to catch up
September drawn at once.
Ist CAT of new year - results to be analysed and teachers to be given targets to take the
October students to
Exercise books checking to see if students are doing the basics - putting date, topic, page,
question number etc. Checking if corrections are done and notes are complete. Give feed
November back to individual students and in general to trs.

Ps: teachers given their own "Dates to Meet" for all that has to be handed in to the HOS. Exercise books
checking schedules also given to teachers.
 Task 2
• Prepare a timeline for your centre keeping in
mind what needs to be done throughout the
year.