SAP VENDOR REGISTRATION

SCM Weekly Knowledge Sharing Initiative – 4 th Session​

Friday, August 28th 2020

ALLPPT.com _ Free PowerPoint Templates, Diagrams and Charts

 Tripatra Value : EPITA

Safety : Telework & Ergonomics

Overview : SAP Vendor Registration

Outline

Guideline & Workflow

SAP Vendor Master Structure

Creation Process & Form

Vendor Data Reporting

Q/A
E P ROFESSIONAL
I T A

Competent

High
Standard of
Excellence

Decisive

Collaborative
(Teamwork)
HEALTH & SAFETY
Telecommuting, also called telework, teleworking, working from home.
It is a work arrangement in which employees do not commute or travel to a
place of work. (Source : Wikipedia)

Ergonomics is a branch of science that aims to learn about human abilities

and limitations, and then apply this learning to improve people’s interaction
with products, systems and environments. (Source : Dorhmann Consulting)

Well
Maintained
of health &
productivity

create safe,
comfortable,
minimize Ergonomics
risk of aims
injury / harm
QUIZ 1
Which of the following is cannot be registered in the SAP System ?

A. PT Subur Makmur
B. Schneider Germany AG
C. Aryo Eko Budiarto
D. All true
SAP VENDOR REGISTRATION
• The process by which suppliers shall be registered in SAP System, complete with required
supporting document and relevant information by refer to Tripatra guidelines.
Definition

• The reason why SAP Vendor Registration is needed ?

• so that general information about vendors is recorded properly and completely (i.e. Vendor
Name, Address, etc.), Financial (bank accounts, payment terms, Tax ID, etc.) in SAP system.
Objectives

• Companies can carry out more in-depth analysis of vendor data related to purchasing
transactions.
Benefit
GUIDELINE

The purpose of this Guidelines is to describe the process and

responsibilities of new supplier registration in SAP.

This Guidelines covers process, roles and responsibilities in

registering new supplier in SAP for project and general supply.

Vendor Prequalification (WI-TPEC-PROCCEG-001 as the

latest revision).
Subcontractor Prequalification (WI-TPEC-PROCSIB-001 as
the latest revision).
Controlling Vendors and Subcontractors Valid Bank
Account (Standing Instructions No.2019/01).
WORKFLOW

Required Document in SAP Vendor Registr

ation
1. Approved Vendor Master Creation Form.
2. Supporting Document from vendor, as below :

For Indonesian Vendors

Copy of Nomor Pokok Wajib Pajak
Copy of Surat Pengukuhan Pengusaha Kena Pajak
Copy of Tanda Daftar Perusahaan
Copy of Akta Pendirian Perusahaan
Copy of Surat Keterangan Fiskal

For Overseas Vendors

Copy of Article of Association
Form DGT-1 (if available)

In the case where one or more of the supporting docume

nts are not able to be provided, the case should be broug
ht to the attention of VP Contract & SCM for approval.
SAP VENDOR MASTER STRUCTURE

XK01 : Create Vendor (Centrally)

XK02 : Change Vendor (Centrally)
XK03 : Display Vendor (Centrally)

TCode
XK04 : Vendor Changes (Centrally) – Not Used
XK05 : Block Vendor (Centrally)
XK06 : Mark Vendor for Deletion (Centrally)
XK07 : Account Group Changes
XK01 – CREATE VENDOR

SAP Work Instruction

• INSP_CMT_WI_XK01 Create Vendor TPE and TPEC Final

Purpose
• Use this procedure to create a vendor

Pre-Requisite
• User is already logged in SAP

Menu Path/Transaction Code

• Logistics  Materials Management  Purchasing  Master Data
 Vendor  Central  XK01 – Create
XK01 – CREATE VENDOR
SAP : INITIAL SCREEN FORM : PAGE-1

• Company Code : An organizational unit within financial accounting. For Tripatra, the
company code available are: 1400 and 1500.
• Purchasing Organization : For Tripatra, the purchasing organization is C000.
• Account group : A classifying feature within vendor master records.
Referenced by
Finance to
select “01” as
REFERENCE Default for vendor
XK01 – CREATE VENDOR
SAP : ADDRESS FORM : PAGE-2

Free text

Please select : “ID”

QUIZ 2
Which of the following documents does not have to be attached as a requisite for vendor
registration in SAP for a local Indonesian company ?

A. NPWP
B. Surat Pengukuhan Pengusaha Kena pajak
C. Tanda Daftar Perusahaan
D. Surat Ijin Mengemudi
E. Akta Pendirian Perusahaan
XK01 – CREATE VENDOR
SAP : CONTACT PERSONS FORM : PAGE-2

SAP : CONTROL
XK01 – CREATE VENDOR
SAP : PAYMENT TRANSACTION FORM : PAGE-3

Optional :
Referenced by
Finance to type
“IDR1” if the
currency is IDR

Bank key will appear

after search & select
the bank Name
XK01 – CREATE VENDOR
SAP : ACCOUNTING INFORMATION RECONCILIATION GROUP

Referenced
Mapping List
By Finance

CASH MGMT GROUP

Referenced by
Finance to
select “V1” as
default
XK01 – CREATE VENDOR
SAP : PAYMENT TRANSACTION
FORM : PAGE-4
ACCOUNTING

By SAP
Default “TPC1”.
(according
To Company
Code)

SAP : WITHOLDING TAX

XK01 – CREATE VENDOR
SAP – PURCHASING DATA FORM : PAGE-4

*Refer to Form : Page-2

SAP : PARTNER FUNCTION

“Last data screen reached’, klik “enter”, then pop up menu will show

Click to save
There will be a message stating that the vendor has been created
XK02 – CHANGE VENDOR
1 4

5
XK03 – DISPLAY VENDOR
4
1

2
QUIZ 3
What Tcode is used to block a vendor in SAP?

A. XK04
B. XK05
C. XK06
D. XK07
QUIZ 4
If there are changes in SAP Vendor Bank Detail data, what documents should be attached ?

A. Statement letter
B. Revise Bank Details (Vendor Master Creation Form–pg.3)
C. Rekening Koran
D. Rekening Listrik
QUIZ 5
The Form “Address” belongs to which structure of SAP Vendor Registration ?

A. Purchasing Organization Data

B. General Data
C. Biodata
D. Company Code Data
VENDOR DATA REPORTING
LIST OF VENDORS TOTAL VENDOR REGISTERED IN SAP
TCODE : MKVZ SINCE 2014 -PRESENT

TOP 5 SUPPLIER WITH HIGHEST VALUE (USD)

*RELATED TO PURCHASING TRANSACTION
*PROJECT : VOPAK 9736
LOCAL OVERSEAS
VENDOR VENDOR
3.51 0.00
1,758,74 1,693,26
300 271 18 1,452,06
4.90
1,351,40
6.07
1,199,16
1.59

226 18 2,000,000.00
250 16 14
14 1,000,000.00
200
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0.00
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Q&A
TH
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