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3 D Equipment Slides
3 D Equipment Slides
1
Learning Objectives
At the end of this module, you will be able to:
List factors to consider prior to purchasing
equipment for the laboratory.
Manage the selection and acquisition of new
equipment.
Describe the requirements for a preventive
maintenance program for equipment.
Provide a rationale for developing a preventive
maintenance programs in your laboratory.
Explain how to retire old or outdated equipment.
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Scenario
“The reader fails while performing ELISA /
EIA tests. There isn’t a documented
procedure for troubleshooting, the
maintenance log has not been updated for 2
years, and the manufacturer’s instructions
are missing.”
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The Quality Management System
Documents Occurrence
& Assessment
Management
Records
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Equipment Management Benefits
Test results
Variation/
Time
Performance
high level
Lowers
Lengthens
repair costs
lifespan
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Equipment Management Benefits
Increases safety
Reduces
interruption
of services
Greater
customer
satisfaction
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Program Considerations
Installation
Installation
Retiring
Retiring Calibration/
Calibration/
equipment/
equipment/ performance
performance
disposition
disposition evaluation
evaluation
Selection
Selection
and
and
acquisition
acquisition
Service
Service
and
and Maintenance
Maintenance
repair
repair
Trouble-
Trouble-
shooting
shooting
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Equipment Management Overview
Equipment Facility
needs requirements
performance characteristics
cost
reagents
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Selecting and Acquiring Equipment
easy to use
language
warranty
safety
will it fit?
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Acquiring Equipment
purchase, lease, rent, donations
central acquisition
bulk procurement
conditions of contract
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Negotiating Equipment Acquisition
Request:
wiring diagrams
software information
parts list
operator manual
installation by manufacturer
trial period
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Before Equipment Installation
establish checklist
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Equipment Installation
when possible, have
manufacturer install and set up
do not attempt to
use prior to
proper installation
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Equipment Installation
copy software,
if part of system
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After Equipment Installation
Inventory Record
Operating
Calibration Verification
Procedures
Maintenance Program
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Performance
Evaluation Test known samples,
analyze data
Establish stability
for temperature-
controlled equipment
Validate
performance with
parallel samples
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Function Checks
Monitor instrument parameters:
periodically,daily, weekly, monthly
after major instrument repair
Examples:
incubator temperatures
wavelength calibration
autoclave temperature chart
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Preventive Maintenance
routine cleaning
adjustment,
replacement of
equipment parts
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Implementing a Maintenance
Program
assign responsibility
develop written
policies and
procedures
maintain records
train staff
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Develop a Maintenance Plan
For each piece of equipment establish
routine maintenance plan to include:
frequency of all maintenance tasks
function checks
routine replacement of parts
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Create an Equipment Inventory Log
Record:
instrument type, model number,
serial number
location in laboratory
date purchased
manufacturer and
vendor contact information
warranty, note expiration date
spare parts
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Spare Parts Inventory
Include:
record of spare parts
log to track stock
cost and ordering
information
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Troubleshooting: What is the
source of the problem?
Sample?
Reagent?
Water,
Electricity?
Equipment?
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When in-house efforts fail:
call manufacturer or
other technical expert
look for options to continue service
obtain back-up instrument from central
stores or manufacturer
refer sample to nearby laboratory
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Do NOT use equipment that does
not function properly
WARNING
OUT OF ORDER
DO NOT
USE
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Service and Repair
manufacturers
laboratorymust schedule routine
manufacturer’s maintenance
warranty may require repair handled by
manufacturer
in-house biomedical
service technicians
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Retiring Equipment / Disposal
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Retiring Equipment / Disposal
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Documents
Develop written procedures for:
routine
maintenance
function checks
calibration
troubleshooting
manufacturer’s
service
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Dedicated Log Book
Routine maintenance:
calibration
service repair
by manufacturer
all problems
Function checks
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Recording Problems
date problem occurred, equipment removed
from service
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Example of logbook 1
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Example of logbook 2
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Example of logbook 3
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Summary
An equipment management program will
address:
equipment selection
preventive maintenance
procedures for troubleshooting and repair
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Key Messages
A well-organized equipment maintenance
program provides:
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Organization Personnel Equipment
Questions?
Purchasing Process Information
& Control Management
Inventory
Comments?
Documents Occurrence
& Assessment
Management
Records
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